Chartered Flight Services

The Department of Veterans Affairs (VA), specifically the Michael E. DeBakey VA Medical Center (MEDVAMC), is seeking a small business to provide chartered flight services for organ transportation outside the Organ Procurement Organization's (OPO) primary service area. The solicitation, numbered 36C25625Q0632, requires a contractor capable of responding within 90 minutes of notification to transport organs while maintaining FAA compliance and carrying a Transplant Surgeon from Houston. Evaluation criteria will be based on past performance, as evidenced by the attached Past Performance Questionnaire, which requires references to rate the contractor's quality, delivery, and service capabilities. Key deadlines include a questions submission cutoff on March 24, 2025, at 12:00 PM CST, with final responses due on April 4, 2025, at 2:00 PM CST. The solicitation will assess contractors based on their ability to meet critical transportation requirements and demonstrate high-quality historical performance.

The contract is exclusively set aside for small businesses within the Nonscheduled Chartered Passenger Air Transportation category (NAICS 481211), with a size standard of 1,500 employees. The procurement is structured as a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with an estimated annual requirement of 20,000 nautical miles of transportation services. Historical data indicates significant projected transport needs, particularly in Texas regions like Houston (48 transports in 2024), Dallas (27 transports), and Austin (15 transports). The place of performance is Houston, TX 77030, with the VA Medical Center serving as the primary operational base. While specific award values are not explicitly stated, the contract's multi-year structure and consistent transport projections suggest a substantial and ongoing service requirement for organ transportation logistics.