Chancery Compound Gardening Service Contract FY25
Closed Solicitation Posted
- Solicitation number
- 19DJ1025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Djibouti
- Points of contact
-
- Djibouti Procurement Team djiboutiprocurement@state.gov +25321453000
- Jesse C Flowers flowersjc@state.gov +25377548273
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide comprehensive gardening and landscaping maintenance services for the US Embassy compound in Djibouti. The solicitation, Request for Quotations (RFQ) number 19DJ1025Q0009, aims to award a firm fixed-price contract for landscape upkeep, including lawn care, tree and shrub maintenance, fertilization, pest control, and debris removal. Prospective offerors must be registered in the System for Award Management (SAM) and submit their quotations electronically to djiboutiprocbids@state.gov by June 19, 2025, at 4:30 PM. A pre-quotation conference is scheduled for June 12, 2025, at 10:00 AM at the embassy compound, and interested parties must contact the procurement department by June 10, 2025, to arrange building entry. The government intends to award the contract to the lowest-priced, responsible offeror based on initial quotations, without holding discussions, though they reserve the right to do so if necessary.
The solicitation is not set aside for any specific category of business and does not mention any incumbent contractors. The contract will cover gardening services for the embassy's designated spaces in the Haramous area for a one-year period. Quotations must be submitted in English, using MS-Word, MS-Excel, or PDF file formats, with a maximum file size of 30MB. Offerors are required to submit multiple documents, including the Standard Form 1449, pricing details, representations and certifications, and proof of SAM registration. Submitted quotations must remain valid for at least four months from the government's receipt, and incomplete proposals will not be considered. The Contracting Officer, Jesse C. Flowers, will oversee the procurement process, with a Quality Assurance Surveillance Plan in place to monitor the contractor's performance.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1025Q0009.
Enclosed is a Request for Quotations (RFQ) for 19DJ1025Q0009. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on June 12, 2025, at 10:00 a.m. at the US Embassy Djibouti compound. Prospective offerors/quoters should contact procurement department at djiboutiprocbids@state.gov by COB June 10, 2025, at 14:00 p.m. for additional information or to arrange entry to the building.
Quotations are due by June 19, 2025, at 16:30 p.m. No quotations will be accepted after this time. Submitted quotations, including price, must be valid for no less than four months from Government receipt of quotation. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to djiboutiprocbids@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Jesse C. Flowers
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19DJ1025Q0009 Chancery Gardening service contract 05-20-2025.docx_F_.pdf |
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