Chancery Boilers Preventative Maintenance Service Contract

The Department of State's U.S. Embassy Zagreb seeks preventative maintenance services for two Bryan Boiler CLM120-W-FD(BO) combination-fired boilers at the Chancery, with proposals due July 3, 2026. The contract will be firm fixed price, awarded without set-aside.

Place of performance is Zagreb, Croatia. Work must be performed Monday through Friday, 8:00 AM to 4:30 PM, excluding U.S. Government and local holidays, with contractor technicians escorted by Embassy personnel. The contract covers a base year plus four optional one-year periods, with an expected start date no later than September 30, 2026.

The annual preventative maintenance scope encompasses 54 specific tasks including water treatment analysis, combustion analysis, inspection and cleaning of boiler components, testing of safety interlocks and valves, and commissioned inspector certification. The contractor must provide trained and qualified technicians, all necessary tools and testing equipment, expendable parts inventory (filters, belts, hoses, gaskets, chemicals, oils, and grease), and onsite maintenance of O&M binders. All costs—materials, labor, tools, overhead, profit, GST where applicable, insurance, and proper disposal of toxic substances—must be included in quoted prices. The contractor must also provide repair labor rates for potential repairs discovered during preventive maintenance, billed separately via purchase order with prior government approval.

Contractor personnel require background clearance and police clearance submission within 30 days of award. The contractor must maintain public liability insurance and workers' compensation coverage. Deliverables include signed preventive maintenance checklists and detailed typewritten reports after each service, accompanied by invoices. Payment is expected 30 days after service completion or invoice receipt, whichever is later. Registration in SAM.gov is mandatory. Quotes must be submitted via email to ZagrebBids@state.gov and MazorT@state.gov. NAICS code is 23822, Plumbing, Heating, and Air-Conditioning Contractors; PSC code is J056.