CEREC Primescan Intraoral Scanner Systems

The Department of Veterans Affairs Veterans Integrated Service Network 16 is conducting market research for the procurement of two CEREC Primescan intraoral scanner systems to support dental clinics at the Veterans Healthcare System of the Ozarks in Fayetteville and Springfield, Arkansas. Qualified vendors must be manufacturers or authorized dealers/resellers capable of providing complete installation, configuration, and training services. The procurement is classified under NAICS code 339114 (Dental Equipment and Supplies Manufacturing) and PSC code 6525 (Imaging Equipment and Supplies: Medical, Dental, Veterinary), with a small business size standard of 750 employees. Key requirements include delivery within 60 calendar days after order receipt, full-arch scanning capability in under one minute, HIPAA-compliant data transfer, integration with CBCT imaging, and a minimum one-year warranty covering parts and labor. Vendors must submit responses by April 7, 2026, at 12:00 PM Central Time to Caleb Parker at caleb.parker@va.gov, with responses used to inform the government's acquisition strategy for the formal solicitation.

This procurement includes no set-aside designations and carries no identified incumbent contractors. The requirement encompasses two complete systems with delivery to the Fayetteville VA Medical Center on FOB Destination terms. Installation, configuration, and onsite training must be completed within 10 business days of delivery, with training covering system operation, scanning workflows, quality assessment tools, CBCT visualization, secure data transmission, and routine maintenance for up to 10 staff members per location. Contractors must comply with VA security protocols and demonstrate system acceptance through successful startup self-tests and full-arch test scans before government acceptance. The specific budget or total award value has not been disclosed in this pre-solicitation notice, as vendors are being asked to provide estimated market research pricing as part of their responses.