Ceiling Light Replacement Services for the U. S. Consulate Nagoya
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0025
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Aichi Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for ceiling light replacement services at the U.S. Consulate in Nagoya, Japan, involving the removal of existing fluorescent light fixtures and installation of new LED lighting systems. The project requires contractors to supply and install 142 LED light fixtures of four different types: 52 40W liner fixtures (5000K), 2 20W liner fixtures (5000K), 36 square type fixtures (5000K), and 51 downlight fixtures (4000K), along with one additional 40W liner fixture. Contractors must use licensed electricians holding Japanese first-class or second-class electrician licenses and comply with Japanese electrical codes and Japan Industrial Standard specifications. The government intends to award a purchase order to the responsible company submitting a technically acceptable quote at the lowest price, with evaluation based on initial quotations without discussions unless companies fall within the competitive range. The quotation deadline is September 1, 2025, at 10:00 a.m., with electronic submissions required to Ayaka Ogawara at OgawaraAX@state.gov, and contractors must be registered in the SAM database prior to submission.
This solicitation does not utilize any set-aside designation and is open to all eligible contractors. No specific award values or budget ranges are disclosed in the available documentation, nor are any incumbent contractors identified. The work involves a total of 142 LED fixtures across multiple fixture types, with all installation work required to be completed within a single day to ensure no fixtures are left partially replaced. Performance will take place at the Nagoya International Center building in Aichi, Japan, during standard business hours, with the contractor required to provide a one-year workmanship guarantee. The project timeline allows for potential extension into 2026 due to material lead times, and contractors must properly dispose of all existing fluorescent fixtures while installing dimmer switches for the 40W liner fixtures.
Notice text
Enclosed is a Request for Quotations (RFQ) for Ceiling Light Replacement Services for the U.S. Consulate Nagoya, Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of this Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for this conference and site visit is in the solicitation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission will deem the quoter’s quote to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Ceiling Light Replacement Services for the U. S. Consulate Nagoya | Pre-Solicitation |
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