Catered or Carry-Out Meals Rome, NY
Closed Pre-Solicitation Posted
- Solicitation number
- W50S8H-25-Q-0009
- Agency
-
New York National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311991 Perishable Prepared Food Manufacturing
- PSC
- 8970 Composite Food Packages
- Place of performance
- Rome, New York 13441, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The New York Army National Guard is conducting a Sources Sought notice to identify potential contractors capable of providing catered or carry-out meal services for the 222nd Command & Control Squadron. The contractor will be responsible for providing approximately 17 lunch meals in Rome, NY and 21 lunch meals at Fort Belvoir, VA during monthly drill weekends, with services including food preparation, serving line setup, customer service, quality control, and complete cleanup. Contractors must manage their own food service personnel and ensure compliance with FDA Food Code, USDA Dietary Guidelines, and sanitation requirements, while sourcing food from FDA/USDA/Health Department inspected facilities. The government intends to release a Combined Synopsis/Solicitation on or about August 28, 2025, with meal services required from September 1, 2025 through August 31, 2030. Specific drill weekend schedules have been provided for fiscal years 2025 and 2026, with the first service date being September 6-7, 2025.
This opportunity is designated as a Total Small Business set-aside under NAICS code 311991 (Perishable Prepared Food Manufacturing). The contract will span a five-year performance period from September 2025 through August 2030, requiring consistent delivery of approximately 38 total meals per drill weekend across two locations. Drill weekends typically occur monthly, with the government providing detailed schedules that show varying durations from two to eleven days depending on the specific training requirements. The contractor must be capable of food transport within a one-hour commute to maintain proper food temperatures and safety standards. No incumbent contractor or budget information has been disclosed in this pre-solicitation notice, as this is purely an information-gathering exercise to assess market capability before formal solicitation release.
Notice text
This is an informational-gather Sources Sought notice only and no services or supplies are being solicited for at this time. The Government intends to issue a Combined Synopsis / Solicitation on or about August 28, 2025.
The purpose of this Sources Sought notice is to determine if there is capability for the Government to be provided approx. 17 catered or carry-our meals in the Rome, NY area as well as 21 meals in the Springfield / Ft. Belvoir, VA area. These meals will be required each day for the monthly drill weekend schedule listed below and in the attached Statement of Work.
The 222nd Command & Control Squadron, Rome, NY requires catered or carry-out meals approx. 20 Contractor tasks include, but are not limited to, the following: Managing their own food services personnel, cooking, food preparation, set up serving line, serve customers, replenishing food, maintaining quality control, clean up after meal, remove garbage from the area and in the event of contingency, perform all required tasks to include continued service. The contractor will not transport food further than one hour commute due to holding temperatures/times. (Reference 2013 Food Code) Contractor shall provide Meals on an as needed basis from 1 September 2025 – 31 August 2030. Requirements will remain very close to 17 lunch meals needed in Rome, NY and 21 lunch meals needed at Fort Belvoir, VA.
Though it is the intent of the Government to pick these meals up, the addresses for the military units being supported are:
222nd CACS
525 Brooke Avenue
Rome, NY 13441
222nd CACS
7900 Telegraph Road
Fort Belvoir VA 22315
The drill weekend schedule for the remainder of Fiscal Year 2025 is:
6-7 September 2025
The drill weekend schedule for Fiscal Year 2026 is:
16-21 October 2025
4-7 December 2025
21 January – 1 February 2026
9-12 April 2026
4-7 June 2026
31 July – 1 August 2026
The drill weekend schedule for future fiscal years is typically published by April of the preceding year (for example, the drill weekend schedule for Fiscal Year 2027 is expected to be available no later than April of 2026).
Files
| File | Type | Posted |
|---|---|---|
| A2 SoW CACS Meals.docx | DOCX document |
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