Calibration/preventative maintenance (PM) service for agilent GC-MS instrument and GC-FID instruments
Closed Solicitation Posted
- Solicitation number
- FA860125Q0144
- Agency
-
AFLCMC Wright Patterson AFB
Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541380 Testing Laboratories and Services
- Place of performance
- Ohio 45324, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Wright Patterson Air Force Base is seeking calibration and preventative maintenance services for two Agilent scientific instruments: one GC-MS instrument and one GC-FID instrument located at the Aerospace Fuels Laboratory. The procurement requires comprehensive annual calibration and preventative maintenance services, including unlimited emergency visits during business hours, 24/7 telephone support, 72-hour emergency response time, and repair completion within 10 working days. The contractor must provide all necessary maintenance supplies, tools, and labor to maintain the instruments according to original equipment manufacturer specifications. The government will evaluate quotes on a lowest price technically acceptable basis, awarding a firm fixed-price contract to the responsible offeror who meets the Performance Work Statement requirements and submits the most competitive pricing. The solicitation amendment extended the quote submission deadline to September 12, 2025, at 4:00 PM EST, with points of contact being Contract Specialist Shemari Hale and Contracting Officer Jennifer Blackford.
This opportunity is designated as a 100% small business set-aside under NAICS code 541380 (Testing Laboratories and Services) with a size standard of $19 million. The contract structure includes a base year and four option years, creating a potential five-year performance period for the selected contractor. While no specific award values or budget ranges are disclosed in the available documentation, the government has indicated that funds are not currently available and reserves the right to cancel the solicitation. All services must be performed at Wright Patterson Air Force Base in Beavercreek Township, Ohio, with delivery required within 60 days after contract award. The solicitation follows simplified acquisition procedures under FAR Part 13 for commercial items, and the government has specified that no additional written solicitation will be issued beyond this combined synopsis/solicitation notice.
Notice text
4 versions
Update #4 · Latest ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 28 August 2025
Title: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS
Request for Quote (RFQ) / Solicitation Number: FA860125Q0144
Quotes Due: 12 September 2025 at 4:00 PM EST
Contact Point(s): Shemari Hale, Contract Specialist; shemari.hale@us.af.mil
Contact Point(s): Jennifer Blackford, Contracting Officer; jennifer.blackford@us.af.mil
- Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicitated as 100% Small Business set-asides under NAICS 541380 with a size standard of $19M
Requirement: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS in accordance with PWS and CLIN structure listed below in the Solicitation Combo Synopsis.
Period of Performance: The delivery is required within 60 days ADC.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0144 until 01 September 2025 at 1:00pm EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to shemari.hale@us.af.mil and jennifer.blackford@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at shemari.hale@us.af.mil and Contracting Officer at jennifer.blackford@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 12 September at 4:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0144, CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 90 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
- Solicitation Combo Synopsis
- Statement of Work
- Wage Determination
- Solicitation Amendment
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Manufacturers End Product Country of Origin (Supplies Only):______________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
Update #3 ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 28 August 2025
Title: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS
Request for Quote (RFQ) / Solicitation Number: FA860125Q0144
Quotes Due: 12 September 2025 at 4:00 PM EST
Contact Point(s): Shemari Hale, Contract Specialist; shemari.hale@us.af.mil
Contact Point(s): Jennifer Blackford, Contracting Officer; jennifer.blackford@us.af.mil
- Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicitated as 100% Small Business set-asides under NAICS 541380 with a size standard of 1000 Employees.
Requirement: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS in accordance with PWS and CLIN structure listed below in the Solicitation Combo Synopsis.
Period of Performance: The delivery is required within 60 days ADC.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0144 until 01 September 2025 at 1:00pm EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to shemari.hale@us.af.mil and jennifer.blackford@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at shemari.hale@us.af.mil and Contracting Officer at jennifer.blackford@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 12 September at 4:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0144, CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 90 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
- Solicitation Combo Synopsis
- Statement of Work
- Wage Determination
- Solicitation Amendment
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Manufacturers End Product Country of Origin (Supplies Only):______________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
Update #2 ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 28 August 2025
Title: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS
Request for Quote (RFQ) / Solicitation Number: FA860125Q0144
Quotes Due: 09 September 2025 at 1:00 PM EST
Contact Point(s): Shemari Hale, Contract Specialist; shemari.hale@us.af.mil
Contact Point(s): Jennifer Blackford, Contracting Officer; jennifer.blackford@us.af.mil
- Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicitated as 100% Small Business set-asides under NAICS 541380 with a size standard of 1000 Employees.
Requirement: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS in accordance with PWS and CLIN structure listed below in the Solicitation Combo Synopsis.
Period of Performance: The delivery is required within 60 days ADC.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0144 until 01 September 2025 at 1:00pm EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to shemari.hale@us.af.mil and jennifer.blackford@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at shemari.hale@us.af.mil and Contracting Officer at jennifer.blackford@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 09 September at 1:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0144, CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 90 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
- Solicitation Combo Synopsis
- Statement of Work
- Wage Determination
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Manufacturers End Product Country of Origin (Supplies Only):______________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
Update #1 ·
Combined Synopsis/Solicitation
AFLCMC/PZI Installation Contracting Support
Wright Patterson AFB, OH 45323
Date: 28 August 2025
Title: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS
Request for Quote (RFQ) / Solicitation Number: FA860125Q0144
Quotes Due: 09 September 2025 at 1:00 PM EST
Contact Point(s): Shemari Hale, Contract Specialist; shemari.hale@us.af.mil
Contact Point(s): Jennifer Blackford, Contracting Officer; jennifer.blackford@us.af.mil
- Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable.
The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable.
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This requirement shall be solicitated as 100% Small Business set-asides under NAICS 541380 with a size standard of 1000 Employees.
Requirement: CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS in accordance with PWS and CLIN structure listed below
Period of Performance: The delivery is required within 60 days ADC.
Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860125Q0144 until 01 September 2025 at 1:00pm EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to shemari.hale@us.af.mil and jennifer.blackford@us.af.mil. Any questions received after this date and time may not be considered.
Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at shemari.hale@us.af.mil and Contracting Officer at jennifer.blackford@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 09 September at 1:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860125Q0144, CALIBRATION/PREVENTATIVE MAINTENANCE (PM) SERVICE FOR AGILENT GC-MS INSTRUMENT AND GC-FID INSTRUMENTS” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.
Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date.
Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 90 calendar days from the date specified for receipt of offers.
SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.
Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall complete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award.
List of Attachments:
- Solicitation Combo Synopsis
- Statement of Work
- Wage Determination
PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW:
Shipping/transportation will be FOB: Destination
Manufacturers End Product Country of Origin (Supplies Only):______________________
Payment Terms: ________________________ Delivery Date: ________________________
Company Name (as registered in SAM): ___________________________________________
UEI: _____________________________ CAGE: ____________________________________
POC: _________________________________ Telephone: _____________________________
E-Mail: ________________________________
Warranty Information: _________________________________________________________
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