C223--Replace Air Handling Units

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Department of Veterans Affairs, Network Contracting Office 6 is conducting market research to identify potential sources for Architect-Engineer services to complete the below scope of work.

The place of performance will be the hospital campus of the Salisbury VA Medical Center in Salisbury, North Carolina. Forward all questions to the point of contact identified below. This is not a pre-solicitation notice, but the magnitude of construction for this project is currently between $5,000,000 and $10,000,000 but is subject to revision prior to release of a solicitation.

The proposed NAICS 541330 Engineering Services is applicable to this acquisition with a size standard of $25.5 Million.

The proposed PSC code is C223 Architect and Engineering General: Mechanical Systems.

The anticipated Period of Performance is 795 days from the Notice to Proceed.

Scope of Work:

A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, studies and user interviews to prepare drawings, specifications and cost estimates for all facets of work and disciplines/trades to facilitate a construction project of replacing and/or rebuilding existing Air Handling Units (AHU) in Building 42. The scope of this project includes but not limited to the following infrastructure improvements: Installation of temporary AHU units with full controls at the chiller plant during replacement and/or rebuilding in place of ten AHUs that serve Building Houses, Audiology, Speech, and Community Living services. Refer to VA Technical Information Library (TIL) (www.cfm.va.gov/TIL) which provides standards for all VA planning, design, and construction projects.

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at pre-bid, post award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 4 site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction.

Administrative Time

15 calendar days after receipt of Issuance of Award

QA/QC Submittal & Basis of Design (BD) 10% Submittal

10 calendar days after end of Administrative Time

QA/QC and BD 10% Submittal Review Meeting

15 calendar days after VA receipt of QA/QC & BD 10% Submittals

35% SD Submittal

30 calendar days after acceptance of QA/QC & BD 10% Submittals

35% SD Review Meeting

20 calendar days after VA receipt of 35% SD Submittal

65% DD Submittal

40 calendar days after VA acceptance of 35% SD Submittal

65% DD Review Meeting

20 calendar days after VA receipt of 65% DD Submittal

95% CD Submittal

60 calendar days after VA acceptance of 65% DD Submittal

95% CD Review Meeting

20 calendar days after VA receipt of 95% CD Submittal

Final Bid Documents Submittal

10 calendar days after VA acceptance of 95% CD Submittal

Final Bid Documents Acceptance Meeting

10 calendar days after VA receipt of Final Bid Documents Submittal

Total Part One Services/Design Phase Schedule

250 calendar days *Note:

180 Calendar days for Contracting

Total Part Two Services/Construction Phase Schedule

365 Calendar Days for Construction

Design completion: 250 calendar days; includes VA design reviews.

Procurement timeframe: 180 days from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

Construction period services: 365 calendar days from construction award date

Total contract period: 795 calendar days

Small Business Requirements

For market research purposes, all responses to this notice will be reviewed, regardless of small business/socioeconomic category, including those firms that are identified as large businesses. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for SDVOSB and/or VOSB firms registered in the VIP database, in accordance with priorities set by regulation.

All interested parties should respond, in writing via email to the contract specialist, Michael Proctor, Michael.proctor2@va.gov and contracting officer, Sean Cosby, sean.cosby@va.gov. No telephone inquiries will be accepted. Your response is requested by Thursday, January 11, 2024, at 11:00 AM EST. In your response, please include the following:

Company name

Address

Point of contact with email and phone number

SAM Unique Entry ID number and evidence of current SAM registration (see https://www.sam.gov for more information)

Company Socio-Economic SIZE (example large, small, SDVOSB, VOSB, WOSB etc.)

Proposed NAICS code (if different from above)

Proposed PSC code (if different from above)

Capabilities statement, to include experience with contracts of similar scope and magnitude.

Is the anticipated period of performance appropriate for this project?

Is there anything that would deter you from responding to this requirement?