C1DA--Relocate Dialysis Design Loma Linda VAMC (605-341)

PRESOLICITATION NOTICE

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION:

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for Project # 605-341 Relocate Dialysis Center Design project located at the Jerry L. Pettis Memorial Veterans Medical Center, 11201 Benton St., Loma Linda, CA 92357. The A-E shall provide investigative and feasibility design services, schematic design development drawings, construction documents, specifications, calculations, cost estimates, narratives, bidding support services and construction period services.

The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 Architectural and Engineering Services, VA Acquisition Regulation 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541310 Architecture Services and the annual small business size standard is $8M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before September 4, 2020.

The anticipated period of performance for completion of design is 275 calendar days after notice of award. The FAR 52.236-22 Design Within Funding Limitation (APR 1984), for this project is $7,200,000.00.

3. SCOPE OF DESIGN

This project will design a new dialysis center, which will consist of a 10,000 SF new 2-story expansion to the main building and 2,300 SF renovation of existing space. Design shall incorporate, at a minimum, the following:

1. Space for 20-30 dialysis stations on the first floor of the expansion

2. Ear Nose & Throat and Speech Pathology space on the second floor (both in the expansion and in renovated portion of second floor)

3. A separate exterior entrance for dialysis, with drop-off area, accessible from the northern portion of the west side of the main building.

4. Renovation of 2,300 SF in the existing building adjacent to the addition:

a. First floor: space necessary to tie in Nephrology clinic (~500 SF)

b. Second floor: ENT and Speech Pathology

5. Correction of all Facility Condition Assessment deficiencies within the project area

6. Relocate roadway to make space for the expansion.

7. Will require relocation of the Emergency Department access road and addition of a retaining wall and new pedestrian bridge.

The A-E shall be professionally licensed in the state of California. The A-E is responsible for all services to complete the deliverables listed in the Statement of Work (SOW) See Attached Relocate Dialysis Center SOW Final. The deliverables outlined in the SOW are inclusive of the following: site evaluation, programming, schematic design, design development (35%) design development (65%), design development (95%), design development (100%), contract documents (100%/Final), bidding support services, and construction period services. The deliverables schedule can be found in the SOW.

Please be aware that the 275-calendar day period of performance for the design completion begins with the issuance of the Notice of Award and that a Notice to Proceed WILL NOT be issued for the completion of a design project. The bidding support services, and the construction period services will be option items that will be exercised after the award of the construction project. The period of performance for the bidding support services and the construction period services will match the period of performance for the construction project.

4. A-E SELECTION PROCESS:

Responsive firms submitting SF-330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. The selection process will be made using a two-phase process. Phase I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. A minimum of three (3) of the highest rated firms will then be short listed and invited to continue with Phase II of the process. All firms not short listed will be notified at this time. Phase II consists of Interview Presentations for the short-listed firms and selection of the top ranked firm to receive the solicitation and conduct negotiations. The firms selected for Interview Presentations will be notified by email of selection and provided further instructions and the evaluation criteria requirements. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent the solicitation, and subsequent negotiations to follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made based on the results of the Interview Presentations and successful negotiation of rates for the project, and not the SF-330 qualifications from Phase I. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made.

Please note that during the evaluation of the interview presentations, the prior evaluation of the SF 330s will not be taken into consideration as they are separate evaluations.

5. PHASE I SF330 SELECTION CRITERIA:

The following are listed in descending order of importance.

Primary Selection Criteria:

Professional Qualifications: Professional qualifications necessary for satisfactory performance of required service. The firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located.

The information provided in sections C through E and section G of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

Specialized Experience: Specialized experience and technical competence in the design of a dialysis center replacement or project containing similar scope elements in an active hospital setting which allows work to be performed while all services remain in function and can reasonably maintain day to day operations. Include no more than six (6) Government and private experience projects similar in size, scope and complexity, and experience with project phasing to maintain hospital operations during construction. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects and familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards.

The information provided in sections F and G of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

Capacity: Capacity to accomplish work in the required time. The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key personnel listed in section E that will be supporting the key disciplines by providing their current project workload and availability. Also identify all of the projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts. If your firm does not have an indefinite delivery contract, please note that.

The information for this factor shall be provided in Section H of the SF 330. Please

ensure the capacity applies toward the team/personnel provided in the SF 330.

Past Performance: Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F to include a review of Contractor Performance Assessment Rating System (CPARS). The following information is required for all projects noted in section F: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Evaluations will consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract.

The information for this factor shall be provided in Section H of the SF 330. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document.

Locality: Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods or local laws and regulations.

The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm s location, shall be provided in section H, under Secondary Selection Criteria Factor 1.

Construction Period Services: Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work and cost estimates.

The information for this factor shall be provided in Section H of the SF 330.

Secondary Selection Criteria*:

Geographic Location: Location of the firm, as measured by the driving distance (miles) between the Offeror s principal business location and the Jerry L. Pettis Memorial Veterans Medical Center, Loma Linda, California. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).

* The secondary selection criterion is used as a tie-breaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm s SF 330 submission Excellent, Acceptable, Good, Marginal, or Unacceptable.

The information for this factor shall be provided in Section H of the SF 330.

6. PHASE II INTERVIEW SELECTION CRITERIA:

In accordance with FAR 36.602-3(c), discussions will be conducted in the form of interview presentations. The selected firms will be invited to present their qualifications via teleconference to the A-E TEB. Presentations must include a Power Point/slideshow presentation. The instructions for interview presentations will be provided to the selected firms only. Each selected firm will be evaluated based on their responses to the evaluation criteria during their interview presentation. The top-rated firm will be selected based on their rating from the interview presentations. The previous ratings from the SF330 evaluations are not applicable during Phase II.

Below are the evaluation factors for the interview presentations. The factors are listed in equal order of importance.

Team Proposed for this Project Provide an organizational chart of the team and discuss the roles of the key personnel for this project. If possible, include these personnel in the interview presentations.

Proposed Management Plan Address design phase quality control and plan, construction phase quality control and plan, and methods for managing RFI s and submittals in a timely fashion.

Proposed Approach for Design Proposed design philosophy and anticipated problems, solutions, and results. Approach for Phasing of Construction due to other current projects, limited campus space, and ability to keep Hospital operations continuous or minimally impacted.

Project Control Techniques planned to control the project, schedule, quality, and costs, and solutions for anticipated problems during the management of schedule, quality, and cost control.

Estimating Effectiveness Discuss estimating methods, challenges with estimates, and change orders and potential hurdles during cost estimating of this project.

VA Design Guides and Directives: Ability, familiarization, or past experience with VA design guides and directives and their interpretations as well as any noted approved deviations for a better/technically acceptable solution.

Phasing Coordination: Ability to design phasing/construction around patient care services for intrusive types of work.

7. SUBMISSION CRITERIA/REQUIREMENTS:

The below information contains the instructions and format for that shall be followed for the submission of the SF-330 Statement of Qualifications:

Submit ONE (1) SF-330 Statement of Qualifications via email to the Contract Specialist Jason Phillip at jason.phillip@va.gov. This shall include Parts I and II and any applicable attachments.

The SF-330 submission is due by 3:00 PM ET ON June 15, 2020.

The SF-330 shall be submitted in one email and have a file size shall be no larger than 5 MB. No hard copies will be accepted.

The subject line of the email shall read: SF-330 Submission; 36E77620R0033 Relocate Dialysis Center Design .

The submission must include the SF-330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp).

The page limitation of the SF-330 shall not exceed a total of FORTY (40) pages. This includes title page, table of contents, and any other relevant information. Each page shall be in Arial or Times New Roman, size 12 font, single spaced. Part II of the SF-330 Form will not count as part of the page limitations.

All SF-330 submissions must include the following information either on the SF 330 or by accompanying document:

Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry.

All questions shall be submitted to jason.phillip@va.gov. The cut off date for question submission is 2:00 PM ET ON MAY 28, 2020. Questions will be answered through an amendment posted to Opportunities.

NOTE: This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as verified by the VA s Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at TIME OF SUBMISSION OF OFFERS. Failure to be BOTH visible and verified at time of SF330 Submission, Interview Presentations, and award will result in the offeror being deemed unacceptable and ineligible for award.

All Joint Ventures must be CVE verified at time of submission and award and submit agreements that comply with 13CFR 125.15 prior to contract award.

SF-330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF-330 submission package.

It is the offeror s responsibility to check the Contract Opportunities website at: www.beta.sam.gov for any revisions to this announcement prior to submission of SF-330s.