36E77620R0033-010.pdf

STATEMENT OF WORK

FOR

DESIGN SERVICES

PROJECT 605-341

Design Dialysis Center

JERRY L. PETTIS MEMORIAL VETERANS MEDICAL CENTER

LOMA LINDA, CA

APRIL 13, 2020

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

REQUEST FOR PROPOSAL FOR ENGINEERING SERVICES/DESIGN

RELOCATE DIALYSIS CENTER

PROJECT NO. 605-341

1. OBJECTIVE

A. SCOPE OF WORK

i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services to design a new dialysis center to be located on the northern section of the west side of the main building at the Jerry L.

Pettis Memorial Veterans Medical Center, Loma Linda, California.

ii. Project Scope: Design a new dialysis center, which will consist of a 10,000

SF new 2-story expansion to the main building and 2,300 SF renovation of existing space. Design shall incorporate, at a minimum, the following:

1. Space for 20-30 dialysis stations on the first floor of the expansion

2. Ear Nose & Throat and Speech Pathology space on the second floor (both in the expansion and in renovated portion of second floor)

3. A separate exterior entrance for dialysis, with drop-off area, accessible from the northern portion of the west side of the main building.

4. Renovation of 2,300 SF in the existing building adjacent to the addition:

a. First floor: space necessary to tie in Nephrology clinic (~500 SF)

b. Second floor: ENT and Speech Pathology

5. Correction of all Facility Condition Assessment deficiencies within the project area

6. Relocate roadway to make space for the expansion.

7. Will require relocation of the Emergency Department access road and addition of a retaining wall and new pedestrian bridge

B. GENERAL REQUIREMENTS

i. General A/E Professional services:

1. Architectural, structural, mechanical, electrical, fire, safety and environmental services meeting specifications outlined in VA Space

Planning Criteria, Chapter 316, “Dialysis Center,” VA Master

Specifications & Guides, other relevant Federal and local guidelines and

LLVAMC Policy. [See section D.8 (REFERENCES)]

2. 3rd Party Cost Estimates:

http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/til/index.asp

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

a. Use of RS Means is preferred but equivalent estimating software can be used per approval by COR.

b. Construction cost estimate is inclusive of mobilization thru commissioning.

3. 3rd Party Schedule development:

a. Use of MS Project is preferred but equivalent scheduling software can be used per approval by COR.

b. Detail Standard: Level II (Major Work Items)

4. Construction period services.

5. Infection Control Risk Assessment and Control Implementation Plan.

6. All Bid Document requirements for construction solicitation.

7. Sustainable Design and Energy Reduction integration.

8. LEED Certification. (Minimum Silver Level per USGBC)

9. BIM Development.

a. Detail Standard: per COBIE21

i. Building Shell - LOB 200 (Provided by VA)

ii. Building Mechanical Systems (Outside Project Area)- LOB 200

(Provided by VA)

iii. Project area- LOB 300 (Precise Geometry)

b. Reference VA BIM GUIDE v1.0

c. Provide a 3D Autodesk Revit® model of the building and interior spaces or recommended BIM software per approval by COR.

d. Facilitate development of LLVAMC BIM Management Plan.

10. Meet all of the requirements as outlined in VA Program Guide PG-18-15

(Volume C), A/E Submission Instructions for Minor and NRM Construction

Program. Reference at http://www.cfm.va.gov

11. Investigative surveys (Non-destructive) will be conducted to validate mechanical space needs to mitigate construction assumptions for environmental and infrastructure requirements. (May include power metering, air flow testing, utility survey, etc.) See section D.6.

ii. Prepare colored/graphical (Artist Rendition) perspective of the space to include: (1) Main Hallway, (2) Typical dialysis station area, (3) Other as specified by COR.

iii. Location of renovation per area shown in SOW Attachment 5.

1 COBIE2 as part of U.S. National Building Information Model Standard (NBIMS) http://www.cfm.va.gov/

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

iv. Electrical loads are to be separated into critical, life safety, equipment

(HVAC), and non-essential systems per Joint Commission and NFPA guidelines.

v. Controls are to be compatible with the hospital Building Management System and connected to Graphics Control System in the hospital plant.

vi. Implement all necessary energy conservation and water features for improvement of lighting efficiency, HVAC controls, and water saving fixtures.

At a minimum, LEED Silver certification and Energy Star rating is required for this renovated area. Design cost to include commissioning required for certification by US Green Building Council. See section II.c.

vii. A/E to plan all phasing of work in coordination with hospital staff in order to minimize down-time to areas served by the equipment identified for replacement or required to tap into, e.g. steam, water, etc.

viii. The architectural / interior design based PG-18-9 Space Planning Criteria and VA Interior Design Manual(May, 2008) is to be closely coordinated with the LLVAMC Interior Designer.

ix. A/E to design and show all infection control / dust prevention measures required. COR will provide LLVAMC Policy.

x. A/E to assess and design any asbestos abatement plan. See SOW Attachment 3.

xi. Identify and correct fire and life safety deficiencies within project area.

The consultant shall address these items as required to correct deficient items. Evaluate all doors and hardware throughout the project for compliance with life safety code NFPA 101. Identify and correct improperly filled firewall penetrations. All areas in this building are fully sprinkled. This note applies to areas considered under this specific project only, not the

Medical Facility as a whole.

xii. Mandatory Plans will include:

1. Life safety Plan

2. Abatement Plan

3. Material Handling Plan linked to equipment acquisition and disposal plans

4. Site management Plan

5. Infection Control Plan

6. Testing Plan

7. Facility Equipment Training Plan

xiii. Fire Safety Peer Review. A/E shall contract an independent Fire and Life

Safety Engineer to conduct a fire and life safety peer review of the project at the 65% design phase for compliance with code and VA Design Manuals. The http://www.cfm.va.gov/til/dManual.asp http://www.cfm.va.gov/til/dManual.asp

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA contracted Fire and Safety Engineer will return comments to both the A/E and the COR prior to the corresponding review meeting. A/E shall incorporate all required changes into the design at no additional fee to the VA

xiv. A/E to provide necessary literature on new technology or installation methods when required, e.g. pipe freezing, etc. A/E will conduct investigations to ensure recommended methods are compatible within building.

xv. Bring on 3rd Party Commissioning Agent (CxA)to represent VA in the commissioning activities.

xvi. Develop a Pre-construction movement plan to prepare the work area for construction.

xvii. Develop an Activation Plan for the project to include equipment and furniture installation.

xviii. Design must include at least three deductive bid items totaling to 10% of the construction cost limit minus 5% contingency.

C. CONSTRUCTION COST

i. Limit for this project is $7,200,000.

D. SPECIFIC REQUIREMENTS

i. SCHEMATIC DESIGN PHASE

1. Per SOW Attachment 2, Enclosure A.

ii. DESIGN DEVELOPMENT PHASES

1. Phase 1 per SOW Attachment 2, Enclosure B.

2. Phase 2 per SOW Attachment 2, Enclosure C.

3. Bid Solicitation Package per SOW Attachment 2, Enclosure D.

iii. DESIGN REVIEW SCHEDULE

1. General Schedule: Submit review packages so they are received on the noted day (calendar days after Notice of Award) or earlier:

Notice of Award (0 calendar days)

Internal VA Administration (14 calendar days)

Initial Meeting with Stakeholders (14 calendar days)

Design Development Document Submission (35%) (45 calendar days)

PDT Review Meeting (35%) (14 calendar days)

Design Development Document Submission (65%) (60 calendar days)

PDT Review Meeting (65%) (14 calendar days)

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

2. Note: A/E will be required to attend and take minutes of each Project

Design Team (PDT) Meeting. Minutes will be submitted electronically to the COR within three calendar days of each meeting.

3. Key Design Activities

Activity Phase Lead

Award mtg Pre-SD CO

Pre-Design mtg (Can be part of Award mtg) SD COR

Design Charrette (Core Stakeholders

Interviews, Support Stakeholders

Interviews, Functional Flow Analysis)1-2

Days

SD A/E

25% Review mtg: Initial Layout and functional review mtg

SD A/E

Investigations: Flow Tests, Hazardous material investigations, Load Tests, As-

Built reviews, Borings, Subterranean study, soils tests, surface investigation survey, Energy Study, Structural Survey, Lighting review, destructive investigation w/repairs, etc.

SD or

DDI

A/E

Mock- Up DDI A/E

Finish & Equipment mtg 1 DDI VA Interior

Design

50% Project review mtg: Major systems review and schedule

DDI A/E

Finish & Equipment mtg 2 DDI A/E

Finish & Equipment mtg 3 DDII A/E

75% Stakeholder Presentation w/ BIM walk thru

DDII A/E

iv. SUSTAINABLE DESIGN AND ENERGY REDUCTION

1. Federal Mandates require all Federal government construction projects to comply with sustainability and energy reduction requirements. To this end, the VA is committed to the “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings.”

Design Development Document Submission (95%) (45 calendar days)

PDT Review Meeting (95%) (14 calendar days)

Design Development Document Submission (100%) (30 calendar days)

PDT Review Meeting (100%) (14 calendar days)

Contract Documents Submission (Final) (10 calendar days)

Total Design Period (275 calendar days

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

2. The U.S. Green Building Council’s (USGBC) Leadership in Energy and

Environmental Design (LEED) rating system provides a well-known industry framework to achieve the Federal Mandates.

3. A/E is to register the project through USGBC at a minimum of Silver.

4. A/E through a third party will commission the project for design through

USGBC.

5. During the Construction Phase, A/E through a third party will facilitate commissioning of building through USGBC.

6. The LEED Certification effort is a collaborative effort between LLVAMC and the A/E. COR will provide all necessary baseline information to enable the A/E to prepare the additional documents in order to achieve

LEED Certification. At the completion of the process, the A/E will provide electronic documentation of all documents necessary to achieve the certification.

7. In the event the project design cannot achieve LEED Silver status, Life-cycle costing should be used to determine viable energy reduction goals, as scope and budget permit. Where the Mandates are not achievable, written justification must be provided.

8. Firms that are selected to design VA projects should already have demonstrated their sustainable design capabilities through the VA selection process. They will find the criteria and procedures in the

VA’s Sustainable Design and Energy Reduction Manual a baseline for developing the design according to the unique conditions that each project represents.

v. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH)

1. EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

2. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational

Safety for General Industry

b. Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational

Safety for The Construction Industry

c. Volume 40 of the Code of Federal Regulations – Protection of The

Environment

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

d. Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials

3. Specifications

a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction

Specifications must be used as the basis for project designs.

b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

i. SECTION 01 00 00 – General Requirements

ii. SECTION 01 57 19 – Temporary Environmental Controls

iii. SECTION 01 74 19 – Construction Waste Management

iv. SECTION 02 82 11 – Traditional Asbestos Abatement

v. SECTION 02 82 13.13 – Glovebag Asbestos Abatement

vi. SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

vii. SECTION 02 82 13.31 – Asbestos Transite Abatement

viii. SECTION 02 82 13.41 – Asbestos Abatement for Total Demolition

Project

ix. SECTION 02 83 33.13 – Lead-Based Paint Removal and Disposal

vi. SITE SURVEY

1. EXPECTATION: A/E will make site visits as necessary to survey existing conditions.

2. Make site visits as required to determine existing as-built conditions affecting this project. (May include power metering, air flow testing, utility Survey, etc.)

3. Provide any structural, architectural, electrical, and mechanical investigative work including exterior site work, of both existing and designed systems necessary to ensure the accuracy of the design.

4. Prepare any measured drawings of existing systems of facility required to ensure the accuracy of the design.

5. Provide a CIH to evaluate the impacted building areas for asbestos.

6. Provide a CIH to evaluate the impacted building areas for lead based paint.

7. NOTE: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.

8. The A/E shall field verify all dimensions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the COR.

vii. BIDDING SUPPORT SERVICES:

AE shall provide bidding support services during the construction period’s solicitation phase. Services to be performed are to include:

1. Attend the pre-bid site visit, to include meeting and project walk around.

a. This is the meeting where contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package.

b. The AE shall be available during this entire site visit to assist the VA in answering any contractor questions. All questions shall be logged by the AE and will be submitted in writing by the contractor to the Contracting Officer.

2. Answer any technical questions/requests for information (RFI) received from contractors over the duration of the solicitation, including questions asked during the site visit.

a. Questions from contractors may come at multiple times and cover several or a few questions over the course of the solicitation period. Technical question responses will be provided to the

Contracting Officer who will distribute the information via amendment to the solicitation.

b. Answers to RFIs will be required from the AE within five (5) calendar days of the date the questions are sent to the AE from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the AE is required to comply with the five (5) calendar day requirement.

c. Throughout the solicitation period, the AE shall provide addenda as necessary if required to revise specs and drawings

3. In response to any technical questions and/or addenda issued during the solicitation period, the AE shall provide any final revisions to the 100%

FC CD as part of the construction contract. These documents shall be labeled Final Construction.

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

viii. CONSTRUCTION PERIOD SERVICES

1. Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on first-hand knowledge.

2. Review all material submittals, shop drawings, test reports, etc., and provide recommendations to the VA within five calendar days upon request.

3. Review and provide replies to contractor generated RFI’s when required by the COR within five calendar days.

4. Review contractor's cost estimates and provide recommendations to the VA.

5. A/E shall provide prompt response when contacted by the COR to review and provide analysis of change orders and costs.

6. Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. A/E shall provide a total of twenty (20) site visits as a minimum. (Please include a price for additional site visits should they be desired by the COR).

7. Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punchlist shall reference the contract documents for specific deficiencies (i.e.

specification section, drawing detail, etc.)

8. Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built drawings to AutoCAD 2010 and PDF. Provide a set of updated as-built drawings on CD with the prepared files within 30 calendar days to the COR.

9. The Construction Document phase involves the production of the complete drawings, specifications, and other documents necessary for the bidding and construction of the project, prepared from the approved Design

Development documents. Also included at this phase are the final cost estimate, the construction schedule, and submittal register.

10. Hiring a Commissioning Agent for VA.

11. Oversight of LEED Commissioning.

12. The Construction Document (Final Submittal) per SOW Attachment 2.

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

2. REFERENCES

A. The A/E shall prepare all required documents for review and approval by the VA in accordance with standard professional practice and the Department of Veterans

Affairs Statement of Work. Preparation of documents shall be in accordance with the latest editions of the following criteria.

B. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

i. VA Master Construction Specifications

ii. VA Construction Standards

iii. VA Seismic Design Handbook

iv. VA Space Planning Criteria

v. VA Design Manuals

vi. VA CADD Standards

vii. NFPA 101, Life Safety Code

viii. NFPA 70, National Electric Code

ix. NFPA 99, Health Care Facilities

x. NFPA 12, Installation of Sprinkler Systems

xi. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

xii. AIA Guidelines for Construction and Equipment of Hospital and Medical

Facilities

xiii. International Building Codes

xiv. State and Local codes and guidelines (as applicable)

3. DRAWING REQUIREMENTS

A. All record drawings will be provided upon request to the A/E in electronic format or in hard copy as available. They should not, however, be considered

“as-built”. These drawing files are provided without warranty or obligation as to accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney fees due to the use of CADD drawing files.

B. The A/E who prepares the construction documents shall be a professional architect/engineers licensed in the State of California. The professional seal indicating such license by the State shall appear on the documents. The architect whose seal is shown will be known as the architect of record.

http://www.cfm.va.gov/TIL

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

C. The construction drawings shall include sufficient details so that the project can be constructed. The construction record drawings shall be completed in

AutoCAD. Use existing Master Floor Plans AUTOCAD files in preparing construction drawings. Make all necessary adjustments on existing drawings to reflect actual conditions.

D. Construction Drawings: Where applicable, the construction drawings shall include a coordinated set of:

i. Architectural drawings including floor plans, elevations, wall sections, reflected ceiling plans, toilet and bath details, cabinetry elevations, door schedules and details, window schedules and details, room finish schedules, and other details;

ii. Fire protection drawings including floor plans, riser diagrams, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

iii. Plumbing drawings including floor plans, equipment schedules, plumbing fixture schedules, and details, including general notes and all related calculations;

iv. HVAC drawings including floor plans, equipment schedules, and details, including general notes and all related calculations;

v. Electrical drawings including floor plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules and details.

E. Construction Specifications: Project Specifications shall be included for all products, materials, equipment, methods, and systems shown on the construction drawings and incorporated in the project.

F. A/E shall prepare and submit 100 percent complete construction specifications in accordance with standard professional practice and the VA RFP.

G. The construction specifications shall be at a comparable level of detail and demonstrate compliance with the VA RFP. The specification submitted for review shall be a “redline and strikeout” version of the VA RFP Specifications that clearly indicate locations of deletions, revisions, and additions to the VA RFP

Specifications.

PROJECT 605-341 Jerry L. Pettis Memorial Veterans Medical Center

Relocate Dialysis Center Loma Linda, CA

4. CONTRACT DURATION

A. Design Contract Duration shall be 274 calendar days.

B. Construction Period Services shall be the duration of the future Construction

Contract

5. ATTACHMENTS

A. SOW Attachment 2 - Design Submission Requirements

B. SOW Attachment 3 - Asbestos Abatement

C. SOW Attachment 4 – Bid Documents Guidelines

D. SOW Attachment 5 – Project Location

E. SOW Attachment 6 – Design-Construction Standards

F. Space Planning – Chapter 316

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