C1DA--DESIGN REHABILITATION PARKING LOTS & ROADS, VA ST ALBANS NY Project #630A4-20-412

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT

DESCRIPTION: The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Investigative Services/Study, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, Shop Drawing Review, and all other related information for Project No. 630A4-20-412, Design-Rehabilitation of Parking Lots and Road located at VA NEW YORK HARBOR HEALTHCARE SYSTEM, St. Albans Campus, 179-00 Linden Blvd., St. Albans, NY 11425. This procurement is restricted to Service Disabled Veteran Owned Small Business (SDVOSB).

This is a Sources Sought Notice and this requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $16.5 Million. Magnitude of Construction is between $5,000,000.00 and $10,000,000.00. Potential contractors must be registered in SAM (www.sam.gov) at time of submission of their qualifications in order to be considered for an award.

Due to parking lots and road condition the general scope of this project is design rehabilitation consisting of resurfacing existing parking lots, repair and resurface of road and repair or replace sidewalks and curb cutouts.

The design will also be done to ensure that it meets all the requirements / specifications for local, state, and federal codes. The estimated construction cost for the design must fall within the VA budget.

Final design submission shall include phased drawings of all demolition and construction work as required.

A/E Scope of Work:

A/E services to include but not limited to providing complete contract drawings & specifications including demolition, architectural, structural, civil, plumbing, and mechanical & electrical drawings for construction. Design considerations include but are not limited to environmental, landscaping, exterior improvements, earthwork, utilities, construction period services, site visits for the rehabilitation of parking lots, road, sidewalks, curbs and site drainage. This project for Resurface Parking Lots and Repair Resurface Road is located at the VA New York Harbor Healthcare System, Saint Albans Campus, 179-00 Linden Blvd., St. Albans, NY 11425.

Specific Requirements:

Provide all necessary Architect/Engineer services to complete construction documents and specifications for the Resurface Parking Lots and Repair Resurface Roads project at the New York Harbor Healthcare System- St Albans Campus.

The A/E shall provide all necessary technical services to complete construction documents and specifications for the Resurface Parking Lots and Repair Resurface Roads for Project 630A4-20-412.

The A/E shall perform a thorough evaluation of the existing parking lots, roads, curbs and sidewalks to determine what areas need to be incorporated into the design. The A/E shall survey the existing site roads, parking lots, curbs and sidewalks and provide a report of their findings; St. Albans VA Site Plan attached for reference (Attch #2).

The A/E shall conduct a ground based topographic survey by a State of New York licensed surveyor. Survey limits shall be established by the designer in order to adequately facilitate the complete design of resurface parking lots, repair/replace access walkways and repair resurface road. The A/E shall perform soil borings and subsurface utility survey and investigations as required for the proper design of the project.

The project will include phasing as necessary in order to maintain road access to the site as well as maintain existing utilities in service throughout the duration of the project. The design set of drawings and specifications shall include project phasing taking into account traffic flow and minimizing disruption to the facility and to provide maximum availability of parking during construction. Design drawings shall include Phasing drawings, clearly depicting each phase and traffic flow during that particular phase. Some work will be shown to be done off hours, minimizing the impact of road down time on the facility. This will be further discussed during the design review meetings. The A/E shall perform a subsurface investigation of existing utilities some of which will need to be operational throughout the duration of the project.

Design considerations include, but are not limited to site development, landscape architectural, structural, site-storm drainage, sanitary, domestic as well as fire service water utilities, electrical utilities, site lighting, critical path method and estimating. The potential AE will be encouraged to visit the site prior to submitting a proposal for AE services.

The A/E shall provide construction documents and specifications to resurface the main roadway around the campus that starts at the main entrance gate and loops around the entire property. The project design includes providing new roadway stripping and speed bumps where applicable.

The A/E shall provide construction documents to resurface the parking lots in front of Building 89, the parking lots adjacent to the guard house Building 60, the Outpatient Clinic parking lot at the rear Building 88, Parking Lot B1 at the rear of Building 89, Parking Lot B2 adjacent to the fuel oil tanks, the parking area outside Building 65 and the parking lot outside the Laundry Plant Building 173. The project design includes providing new parking lot space stripping and any required bollards and barriers and bicycle racks. The project design includes providing proper drainage to the parking lots including any new required sewers and catch basins and associated piping.

The A/E shall provide construction documents and specifications to repair and replace the existing sidewalks that are damaged or in poor condition on the campus. The A/E shall survey all the sidewalks on the campus and determine which sidewalks need repair or replacement and provide construction documents and specifications for this work. The project design includes any new curb cut outs for access that are necessary and code compliant.

The A/E shall provide construction documents and specifications to repair and replace the existing curbs and curbing that are damaged or in poor condition on the campus. The A/E shall survey all the curbing on the campus and determine which curbs need repair or replacement and provide construction documents and specifications for this work. The project design includes any new curb cut outs for access that are necessary, and code required.

The AE shall provide construction documents and specifications to expand, repair and replace concrete pathway going to generators in Buildings 85,86 and 87.

The AE shall review existing parking lot and sidewalk lighting and provide construction documents for new lighting/cabling as needed to ensure adequate coverage in the parking lots and sidewalks.

The AE shall provide complete drawings & specifications for new wayfinding signage and traffic signage on the campus. AE to review current way finding and traffic signage and provide a couple of options for best approach to help for wayfinding.

The AE to provide complete drawings & specifications for repairs and repaving of loading dock asphalt.

The AE to provide complete drawings & specifications to include landscaping in the construction contract. This is to include landscaping on main roadways and landscaping throughout any parking lots.

Due to technically complexity extensive interaction and close coordination between the AE firm and the VA will be required for the successful design and construction completion of this contract.

All work shall conform to VA criteria and regulations. The project design shall comply with VA Parking Demand Design Manual, the VA Site Development Design Manual, American with Disabilities Act (ADA) requirements, VA Sustainability Design Guide, ASHRAE 90.1 and all applicable NFPA codes.

The A/E shall provide all A/E services necessary for preparation of complete construction documents and construction period services. Work includes verification of existing As-Built drawings, preparation of contract drawings & specifications, and detailed cost estimate.

The A/E shall provide complete contract drawings & specifications including demolition, architectural, structural, civil, plumbing, and mechanical & electrical drawings for construction.

The A/E shall provide construction period services to include submittal review; shall also provide response to RFI, site/visits/inspections and prepare As-Built drawings from contractor mark-up and prepare a final Punch List .

Throughout the design phase and construction phase, the A/E shall produce and maintain all meeting minutes. Meeting Minutes shall be submitted to the VA for concurrence within three (3) working days after a meeting. The A/E shall provide written response to design comments from the previous phases of design prior to submission of the succeeding phase submission within 7 working days of receipt of the Comments from the VA. Incomplete responses are grounds for rejection. Failure to incorporate all documented VA comments into succeeding phase submissions are grounds for rejection. Invoices for work performed cannot be submitted until verification of design comments have been demonstrated to be incorporated into design documents and accepted by the COR.

22.The A/E shall be required to provide 30%, 60%, 90% and 100% design drawings and specifications for review. The A/E shall follow the submission instructions outlined in VA Program Guide PG 18-15 Volume C. Each submission is to be sent to Project COR and the VISN 2 Safety & Fire Protection Engineer; Peter Leszcak for review.

23. Prior to the submission of the un-reviewed final drawings and specifications, the A/E shall conduct a narrative walk-through with the COR for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades shall include, but not be limited to architectural, civil, mechanical, structural, plumbing, fire protection and electrical. The designer for each trade shall be present at the walk-through which will encompass all of the physical areas affected by the project. Individual walk-through may be conducted for specific trades. Upon completion of the walk-through, the VA will give direction to the A/E whether the design may proceed to completion as shown or whether some redesign is necessary. The walk-through shall be scheduled by the A/E in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the A/E from submitting the un-reviewed final drawings and specifications on time.

24.The A/E shall be responsible for development of the construction phasing plan, infection control risk assessment plan and the interim life safety measures plan.

25.The A/E shall have the responsibility to coordinate and get approval as needed with all regulatory bodies regarding requirements to include communication with, submission to, review with, and satisfaction of all necessary reviews required.

26.The Architect/Engineer is responsible for completing the VA Privacy and Information Security Awareness training.

27.The A/E shall provide a share point or FTP site that the VA does not have restricted access to for drawing transfer, submittal submission and review during the project.

Industrial Hygienist

N/A

All designs shall conform to VA parking Lot Demand Design Manual, VA Site Development Design Manual, Americans with Disabilities Act (ADA) requirements, NFPA 101 Life Safety Code, NFPA 99 Healthcare Facilities, NEC, ASHRAE 90.1 and VA Standards & Criteria.

The following must be incorporated into the A/E design:

Meet with VA Engineering Staff to determine the exact functional requirements to be used for the design.

Recommend various options for the hospital engineers to evaluate. Options should include: completion time, phasing, noise, dust, infection control, construction cost, impact, feasibility and compliance with overall hospital objectives.

Provide all necessary site survey work to verify As-Built drawings and field conditions.

Provide construction period services to include a minimum of 8 site visits during construction period services, not including final inspection.

Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner.

The A/E shall have all available As-Built drawings (it is the A/E s responsibility to verify the accuracy of said drawings):

Architectural

Civil

Structural

Mechanical

Electrical

Plumbing

Document reviews The A/E shall furnish and provide three (3) sets of drawings and specifications and detailed cost estimates at completion stages of 30%, 60%, 90% and 100%. Provide three (3) sets of completed contract drawing and specifications for bidding purpose and three (3) copies of 100% detailed cost estimate.

Contract Originals and As-Built drawings:

Contract originals shall be prepared on standard VA drawing sheets using AutoCad (most recent edition). The A/E shall provide one (1) set of final drawings to the VA for record plans at the completion of design. Provide an electronic set and one (1) set of drawings, specifications, and cost estimates at final design submission. Electronic set at 100% final stage is to be provided in both PDF and AutoCAD formats. The A/E shall incorporate all the construction changes to the As-Built drawings at the completion of the construction and the A/E shall turn over the changes in the As-Built drawings to the VA.

All work shall be done at the NEW YORK HARBOR HEALTHCARE SYSTEM, ST. ALBANS CAMPUS, 179-00 LINDEN BLVD., ST. ALBANS, NY 11425 in accordance with the work described above and/or tasks described in this contract.

COST RANGE

Estimated Construction Cost Range: $5,000,000.00 and $10,000,000.00

TYPE OF CONTRACT CONTEMPLATED

The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.

ESTIMATED START AND COMPLETION DATES

The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows:

Design Review and Completion Schedule:

Start Preliminary and Schematic Design Phase - 14 days

Submit 65% Preliminary and Schematic Design Phase for VA review - 21 days

Review 65% Preliminary and Schematic Design Phase for VA review - 14 days

Submit 100% Preliminary and Schematic Design Phase for VA review - 21 days

Review 100% Preliminary and Schematic Design Phase for VA review - 14 days

Submit 35% Design Documents for VA review - 30 days

Review 35% Design Documents with VA Personnel - 21 days

Submit 65% Design Documents for VA review - 35 days

Review 65% Design Documents with VA Personnel - 30 days

Submit 95% Design Documents for VA review - 35 days

Review 95% Design Documents with VA Personnel - 30 days

Submit 100% Design Documents for VA review - 14 days

Review 100% Design Documents with VA Personnel - 14 days

Deliver Final 100% Design Documents for Bidding Purposes - 7 days

Total number of days for entire design is 300 calendar days from notice of award.

Construction:

Number of calendar days to complete construction and IGE to be determined by the AE firm upon completion of design.

The following evaluation criteria will be used during the A/E selection process:

Firms submitting SF330 data for consideration must address each of the following factors in SF330.

This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.602-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals:

The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (7) are considered most important and equal among themselves; Criteria (8) and (9) are of slightly less importance than (1) through (7), but are equal value among themselves; Criteria (8) and (9) are the least important and listed in descending order of importance. Specific evaluation criteria include:

Professional qualifications necessary for satisfactory performance of required services.

Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines Engineering (Civil, Mechanical, Electrical)

Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.

Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to:

Mechanical knowledge of roadway, parking lot and sidewalk design and installation

Re-grading and soil retainage, paving resurfacing projects of similar size and complexity

Knowledge, understanding and appropriate usage of pavement types

Experience with stormwater management and treatment practices

Knowledge of exterior lighting design and installation

Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation and construction inspection services)

.

Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team including any subcontractors in the areas outlined above. Do not include designed, but not yet constructed projects. List who will be doing field investigation on this project and their past experience and/or knowledge of the St. Albans VA Campus.

All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 Firms from Section C Involved in this Project, block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 2.

(3) Capacity to accomplish the work in the required time. This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time.

Submission requirements: The general workload and staffing capacity of the design office will be evaluated.

List current projects with a design fee of greater than $20,000 being designed in the firms office.

ii. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period;

iii. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

Past performance. Offerors will be evaluated on past performance with Government agencies (emphasis on VA work) and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction.

i. Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought.

ii. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts.

Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

Submission Requirements:

i. Submit a minimal of three (3) references; any of the following evaluations are acceptable:

a. Contractor Performance Assessment Report System (CPARS),

b. Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2.

ii. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed ACASS/CPARS evaluation, the PPQ included with this notice (attachment #1) is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official ACASS/CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If an ACASS/CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference.

iii. A-Es should follow-up with references to ensure timely submittal of questionnaires. At the reference s request, questionnaires may be submitted directly to the Government's point of contact, Julie Provenzano via email at julie.provenzano@va.gov, prior to the response date. A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted CPARS and PPQ evaluations will not be counted as part of any page limitation and shall be attached to the SF330, behind the SF330 Part II document

(5) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants.

(6) Proposed Management Plan and Design Approach (management plan for the design phase and the construction phase as well as overall design philosophy)

Submission requirements: Describe how firm will approach a project of this magnitude from contract award to 100% design that demonstrates the understanding of the project scope, restrictions which must be considered in the schedule, understanding of events associated with coordinating design submittals and incorporating review comments, and the capability to schedule the complete design effort within the proposed contract duration. If firm is partnering with one or more subcontractors, describe experience that the team has had working together and describe role of team in construction period services. Include information on how the prime SDVOSB firm will perform 50% or more of the work.

(7) . Estimating Effectiveness and Project Control Construction estimate versus construction award amount: provide data/information on the ten most recently completed projects) and Project Control (describe techniques used by the AE to control the schedule and costs and identify personnel responsible for these functions).

Submission requirements: For estimating effectiveness, include only projects similar in scope. Include who is responsible for quality control/ quality assurance of drawings and how that process works with subcontractors.

(8) Location within a 300-mile radius to the design site (St. Albans, NY) and knowledge of the location (St. Albans, NY); provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract.

i. The A/E Firm proximity to the NY Harbor Healthcare System, St. Albans Campus, 179-00 Linden Blvd, St. Albans, NY 11425.

ii. This distance is determined according to http://maps.google.com/

iii. This factor evaluates the distance the AE firm's design office or offices from the location of work. Please provide the address (es) and distance of your closest office to the address listed

(9) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.

Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years. The SF-330 shall contain a statement affirming that there are no records of significant claims because of improper or incomplete architectural and engineering services.

Evaluation Scoring

Evaluation factors 1, 2, 3, 5, 6, 7, 8 and 9 will be evaluated using the following adjectival ratings as follows:

Evaluation factors will be evaluated using the following adjectival ratings as follows:

Outstanding: Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good: Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable: Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Marginal: Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable: Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable. The firm s proposal demonstrates a misunderstanding of the requirement and the approach fails to meet performance standards. The firm s proposal has major omissions and inadequate details to assure evaluators that the offeror has an understanding of requirement.

The ratings identified below were used in the evaluation of Past Performance (Criterion 4):

Substantial Confidence: Based on the offeror s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort. No doubt exists based on the offeror s past performance that they can satisfy the requirements of the contract.

Satisfactory Confidence: Based on the offeror s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort. Little doubt exists based on the offeror s past performance that they could satisfy the requirements of the contract.

Unknown Confidence (Neutral): No recent/relevant performance record is available or the offeror s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Limited Confidence: Based on the offeror s recent/relevant performance record, the Government has little expectation that the offeror will be able to successfully perform the required effort. Some doubt exists based on past performance that they could satisfy the terms and conditions of the contract.

No Confidence: Based on the offeror s recent/relevant performance record, the Government has little expectations that the offeror will be able to successfully perform the required effort. Significant doubt exists based on the offeror s past performance that they can satisfy the requirements of the contract.

SELECTION INTERVIEW:

Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF-330 submittal through a formal interview or a discussion questionnaire as determined by the Contracting Officer.

NOTE: The Consultant is responsible for the development of a project estimate. The project estimate shall be all inclusive (construction, engineering, legal, administrative, etc). The Consultant shall advise the Contracting Officer in writing if at any time the cost of the project is perceived to exceed the established budget. The Consultant will notify the Contracting Officer at the time it is recognized, not after the fact.

Requirement for Electronic Submission

Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files)

2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing

date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: The overall size of the file cannot exceed 7MB; if additional space is required, divide the file into segments with each file size less than 7MB. No more than 2 files at 7MB each will be considered.

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients inbox is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as unreadable pursuant to FAR Parts 14.406 and FAR 15.207(c ).

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

LIMITATIONS

852.219-10Â Â Â VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

VA NOTICE OF TOTAL SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, Service Disabled Veteran-owned small business concern (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Veteran is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern s employees or the employees of other eligible veteran-owned small business concerns. (d) A joint venture may be considered a veteran-owned small business concern if: (1) At least one member of the joint venture is a veteran-owned small business concern, and makes the following representations: That it is a veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a service-disabled veteran-owned small business concern. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under.

SUBMISSION REQUIREMENTS

The applicable NAICS code is 541330 and the small business size is $16.5 Million. This acquisition for design services will be a 100% set aside for service- disabled veteran owned small business concern (SDVOSB). All SDVOSBs must be verified by the Office of Small and Disadvantaged Business Utilizations Center for Veterans Enterprise (CVE) and visible in VetBiz before award.

SDVOSB firms desiring consideration must have a working office located within 300 miles of the St. Albans, New York city limits. All interested SDVOSB A/E firms are invited to submit Standard Form 330, Architect Engineer Qualifications and for any consultants, on SF 330 Extra Sections E and F. Standard form 330 can be obtained at the following web site: http://www.gsa.gov/portal/forms/download/21DBF5BF7E860FC185256E13005C6AA6 .

Qualified Service Disabled Veteran Owned Small Business (SDVOSB) firms responses must be received no later than 4:00 PM, EST on Tuesday, September 8, 2020. Submission of SF330 s by EMAIL only. The overall size of the file cannot exceed 7MB; if additional space is required, divide the file into segments with each file size less than 7MB. No more than 2 files at 7MB each will be considered.

Email completed SF330 s to Julie.Provenzano@va.gov Subject Line: Design Rehabilitation Parking Lots and Road, 36C242-20-R-0132 SF330.

NONCOMPLIANCE WITH THIS REQUIREMENT RISKS YOUR PACKAGES AS BEING NONRESPONSIVE

NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Julie.Provenzano@va.gov ); telephone inquiries will not be honored.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.