C1DA--657-24-109JB, Replace hot water generators in B53, B51, & B54
Closed Pre-Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C25524R0005
- Agency
-
Veterans Integrated Service Network 15
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541330 Engineering Services
Notice details come from SAM.gov. Updated .
About this opportunity
This pre-solicitation notice seeks architectural and engineering design services for the replacement of hot water generators in three buildings at the St. Louis VA Medical Center campus of the Veterans Health Administration. The Department of Veterans Affairs requires firms to provide 35% schematic design by October 14th and 100% construction documents by December 7th, with construction period services and site visits. Evaluations will consider professional qualifications, specialized experience, capacity to complete the work by the 112 calendar day deadline, past performance on similar VA projects in the last three years, and location within 500 miles. Responses are due by November 3, 2023 at 10:00 AM Central Time.
The contract is set aside exclusively for qualified Service-Disabled Veteran-Owned Small Businesses. The NAICS code is 541330 for Engineering Services, and work must be at least 50% performed by SDVOSB employees or subcontractors to meet VAAR requirements. The replacement project budget is between $250,000-$500,000, and involves designing new hot water generation equipment for three buildings housing approximately 3,000 gallons of water heating capacity total. The Network Contracting Office in Leavenworth, Kansas is the contracting office listed.
Notice text
2 versions
Update #2 · Latest ·
The due sate for 330 s has been extended until 11-3-2023 @ 10:00AM Central
The evaluation factors are as follows.
1. Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. AE firms shall have professional architects, engineers, and consultants who are licensed in the United States of America. License information must be provided. The specific disciplines which will be evaluated are:
Architects, Project Managers, Engineers (to include Electrical, Mechanical, and Fire Protection), and Estimators.
2. Specialized Experience and Technical Competence: specific experience and technical skill in the type and scope of work required for successful design of same-day access clinic for the mental health service line VA medical facilities, redesign of existing space into multiple exam rooms and reception area, and familiarity with VHA directive 1231(2) and VHA handbook 1160.1 and all related requirements. Additionally, experience with renovations and new construction at existing medical facilities, including, where appropriate, renovating space for patient privacy and rehabilitation services, energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.
3. Capacity to Accomplish the Work: The general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-10(c)(1), prime contractors shall clearly demonstrate how they will meet the requirement that at least 50 percent of the design work be accomplished by employees of the concern or employees of eligible service-disabled veteran owned small business subcontractor/consultant.
4. Past performance: the past performance of projects that are complete (design and construction) that the firm has designed relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Point of Contact information must be provided so past performance can be verified. Project past performances that are older than 3 years will receive a lesser score than those references for projects accomplished within the past 3 years.
5. Location of Design Firm: Per FAR 36.602-1 Selection Criteria: Market research indicates that at least 3 qualified firms exist within a 500 mile radius of the St. Louis Jefferson Barracks VA Medical Center located at 1 Jefferson Barracks Rd, Saint Louis, MO 63125. Architectural Prime Contractors whose primary (i.e. headquarters, primary corporate office, main office) physical business address is within a 500 mile radius from the St. Louis Jefferson Barracks VA Medical Center located at1 Jefferson Barracks Rd, Saint Louis, MO 63125and resides within the borders of the United States of America will receive a higher score on evaluations.Â
Architectural Prime Contractors whose primary physical business address is outside a 500 mile radius from the St. Louis Jefferson Barracks VA Medical Center located at 1 Jefferson Barracks Rd, Saint Louis, MO 63125 and resides within the borders of the United States of America will receive a lesser score on evaluations.Â
Architectural Prime Contractors are required to verify the primary physical business address (described above) as part of the SF330 response. If the information cannot be verified as required, the SF330 will be found to be nonresponsive and will not receive further consideration. Â
SF 330 submissions from companies located outside the borders of the United States of America shall not be considered. Â
6. Claims and Terminations: record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.
Update #1 ·
Synopsis: Request for Architectural and Engineer 330 submission
Solicitation: 36C25524R0005, Replace hot water generators in B53, B51, & B54
Project No. 657-23-101JB
CONTRACT INFORMATION
This A-E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.
This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAM 836.6 implemented in FAR Subpart 36.6.
This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330 s from qualified Architectural and Engineer (A&E) contractors that meet the professional requirements.
After the evaluation of SF330 submissions in accordance with the evaluation criteria, three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded no later than December 24, 2023.
Award of any resultant contract is contingent upon the availability of funds.
No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to (jennifer.sotomayor@va.gov).
Personal visits to discuss this announcement will not be allowed.
The NAICS Code for this procurement is 541330, Engineering Services and the small business size standard of $25.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 112 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made.
DATABASE REGISTRATION INFORMATION:
VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, now Veteran Small Business Certification (sba.gov), SHALL BE CONSIDERED.
SYSTEM FOR AWARD MANAGEMENT (SAM.GOV):
Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM.GOV) database at https://sam.gov/content/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM.GOV prior to submitting their qualifications package.
THE EXCLUDED PARTIES LIST SYSTEM (EPLS):
To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/content/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.
E-VERIFY SYSTEM:
Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)
Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: : http://www.gsa.gov/portal/forms/download/116486). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be in pdf and emailed.
Completed package shall be delivered on or before October 27, 2023, by 10:00 AM CT to the following email address: jennifer.sotomayor@va.gov.
Email subject line shall clearly identify Solicitation number: 36C25524R0005 and project name Replace hot water generators in B53, B51, & B54, Project No. 657-24-109JB
The 330 submission must be a pdf document and must be below 10 MG.
PROJECT INFORMATION
657-24-109JB FCA Replace Hot Water Generators/Heaters
SCOPE OF CONSTRUCTION PROJECT:
This contract is for AE services for the Design of New Hot water Heater Generation for buildings 24, 51, and 53.
Existing Conditions: Exiting hot water heaters are old and failing in buildings 24, 51, and 53. This equipment was identified for replacement in the FCA report for the JB division, St. Louis VAMC. The VA would like to gravitate to Instantaneous hot water generation (see attached MCP for Legionella). For all three buildings install new appurtenances to include valves (isolation), condensate valves, strainers, traps, and remove any dead legs. Identify any areas needing a new recirculation pump and replace. All new work and equipment shall comply with VA Directive 1061 to prevent Legionella.
Building 24 FCA#; 78157FCA Condition: D FCA Description: The existing hot water converter is in poor condition and should be replaced. (Assume (1) 3,000 MBU heat exchanger). The VA would like dual hot water generation. The hot water heater is in Room G013 of building 24. AE shall investigate if existing building infrastructure would support electrical hot water generation.
Building 51 FCA# 78364 FCA Condition: F FCA Description: These (2) steam to hot water heaters/tanks need replacement, as they are both at the end of their useful life. The Pipe Shop escort also recommends that these heat exchangers be replaced. (Assume 45 gal per tank). These hot water generators shall be replaced in phases with the Right (eastern) generator first and followed by the remainder. The coils of the removed heat generators shall be returned to the VA Pipe Shop. The hot water generators will be Government furnished with data information provided. The location of these water heaters is building 51, room BA-102.
B53 FCA # 78428 FCA Condition: F FCA Description: The existing steam to domestic hot water tanks need to be replaced to comply with Legionella prevention requirements. (Assume (2) tanks at 1,000 gal each). (Note this would remove the tanks for instant heat). The project is in Room GS13, building 53. Remove associated mixing valves and associated appurtenances, remove concrete pads under the existing tanks. Project shall be phased, leaving one operational hot water generator for building occupants.
Project shall conform to all Records Management and Privacy Language.
Files
| File | Type | Posted |
|---|---|---|
| 36C25524R0005 0001.docx | DOCX document | |
| 36C25524R0005.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| C1DA--657-24-109JB, Replace hot water generators in B53, B51, & B54 | Award Notice | |
| C1DA--657-24-109JB, Replace hot water generators in B53, B51, & B54 | Award Notice | |
| This notice | Pre-Solicitation |
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