C1DA--631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health
Closed Special Notice Posted
- Solicitation number
- 36C24123R0074
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541330 Engineering Services
- Place of performance
- Department of Veterans Affairs VA Central Western Massachusetts HCS Leeds MA 01053
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 published a Special Notice requesting submittal of Standard Form 330 Architect-Engineer Qualifications packages. The Special Notice seeks design services for the renovation of Building 6 at the Central Western Massachusetts Healthcare System in Leeds, MA to accommodate acute inpatient mental health services.
The purpose is to renovate approximately 9,500 square feet of interior space and add a new exterior courtyard connecting two buildings, with a construction budget between $5-10 million. SF 330 packages are due by April 6, 2023 and will be evaluated based on criteria including specialized experience with mental health facility design, qualifications, capacity, past performance, knowledge of the locality, and experience providing construction period services. The acquisition is set aside for Service-Disabled Veteran Owned Small Businesses, who must be registered in SAM.gov and certified through VetCert as an SDVOSB.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to:
Post the answers to the RFI questions.
The SF330 due date is extended to 2:00pm EST July 27, 2023.
631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health - RFIs
SF330 Relevant Questions:
Can the SF330 due date can be postponed until a week after the RFI responses have been received?
VA Response: The SF330 due date is extended to 2:00pm EST July 27, 2023.
Section E:
Please confirm selection criteria 7, Commitment to the use of SDVOSB Subcontractors, is void.
VA Response: Respondents must provide a narrative on how they will commit to the use of Service-Disabled Veteran- Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.
Section F:
Part 1: Please confirm only 3 projects profiles should be submitted, rather than the 10 requested in the SF330 Standard Form.
VA Response: Respondents must provide three recent and relevant projects; any project provided in addition to the three will not be evaluated as part of this criteria.
Part 2: Will a Historic Preservation Consultant be required, and if so, do they need to be part of the SF330? What is the design team s responsibility in regard to the Section 106 process vs what will be handled by the VA? We assume the design team will prepare documents which will be submitted by the VA, please confirm.
VA Response: SF330 evaluation factor #2 does not call for a Historic consultant. Assumption noted above in current/confirmed.
Part 2: Please clarify scope of requested commissioning:
Please confirm a 3rd party commissioning agent is required vs the HVAC contractor.
VA Response: Confirmed. A/E will need to hire HVAC commissioning agent.
If so, please clarify if commissioning agent is to be hired as part of the construction contractor s scope or by the A/E.
VA Response: commissioning agent is to be hired and managed by the design team.
Please confirm if building envelope commission is also required, or just MEP?
VA Response: Not required. Only HVAC required.
Will a 3rd party commissioning agent be required as part of the design team or just during construction, and if so, do they need to be part of the SF330?
VA Response: commissioning agent will be part of design and construction.
Part 2: Will a PSRDM consultant be required on this project, and if so, do they need to be part of the SF330?
VA Response: Yes, however effort level is expected to be light on this project.
SOW, Section 1.2: Required Disciplines and Expertise
SOW notes geotechnical work. Please confirm if a geotechnical consultant should be included as part of the design team? Based on the understanding of the requested courtyard and connector, we do not believe this will be needed.
VA Response: Geotech doesn t need to be part of design team on SF330 paperwork. However, a Geotech may be required if the design for the courtyard warrants it (i.e., soil classification for structural purposes).
Please clarify if a topographic, site, and utility survey of the existing courtyard is available or if these services should be provided by the design team. Please confirm if GPR services should be provided by the design team.
VA Response: Minimal documentation is available. It should be assumed that all of these services are to be carried in this scope of work.
Please confirm if a full building scan is required, or if the Revit model can be completed based on field surveys and existing documentation?
VA response: No, partial scan of area within scope of work is acceptable.
If a full scan is required, the scanning team will not be able to access areas above ceiling such as the MEP and structure unless ceiling tiles are removed or there is enough space above ceiling. Please confirm if access will be provided, or if a scan of only the accessible space is acceptable.
VA Response: No, partial scan of area within scope of work is acceptable.
Design Scope Questions:
Special Notice for Qualifications Section A:
Please confirm the extent of the masonry repairs needed. Does the VA anticipate needing to replace masonry, repoint masonry, or something else?
VA Response: It is anticipated that most of the building will need to be repointed and some windowsill replacement.
SOW, Section 1.2: Project Specific Scope of Work
Is the renovation area on 1 floor or 2? If there is a second floor, please provide a sketch of that floor.
VA Response: The renovated area consists of only the first floor; however, scope may impact second floor, attic, and basement.
Please confirm current use of Building 6 and provide existing floor plans. Please confirm intent is for a gut renovation of the existing 9,500 SF, including all new wall locations?
VA Response: Existing space (first and second floor) houses administrative offices. The intent is to fully gut the first floor and redesign the whole area, however structural impacts will have to be taken into consideration when designing space and new wall locations.
Is there a report available for review of the existing known issues with the building envelope?
VA Response: no reports are available.
Please confirm the expected scope for the courtyard improvements. We understand that a new enclosed, accessible connector will be provided between Buildings 4 and 6. We understand that an enclosed courtyard will be created, access via the connector.
Please confirm this understanding is correct
VA Response: Confirmed.
Please confirm that no site utilities are expected to be altered as part of the site scope
VA Response: Not confirmed. Site survey performed by design team to determine if existing utilities will be impacted by new design.
We expect both hardscapes and landscape plantings will be included as part of the design, please confirm.
VA Response: Confirmed.
Environmental and other permits
Please confirm the design team would be responsible for preparing the permit applications, but that the VA would be responsible for submitting all permits to the applicable agencies via the GEMS coordinator.
VA Response: Confirmed.
We anticipate the existing site has had prior permit approvals through the Commonwealth and Municipality for prior construction activities. Please confirm which land use permits through the Massachusetts Department of Environmental Protection or the municipal planning authority apply to the proposed project.
VA Response: All Necessary permits as determined by the successful bidder. VACWM has an MS4 General permit, Permit Number MAR042026. The VA expects that the project designer will comply with National Environmental Policy Act (NEPA). The project shall be designed in accordance with best practices and MassDEP, EPA standards to mitigate the stormwater runoff within the limits of the project work area. The designer will be expected to perform an Environmental Assessment and Environmental Impact Study (EIS) if necessary, in accordance with NEPA. The designer shall create Erosion and sediment control plans for exterior work. The construction contractor will be responsible for the permits required for construction as well as submitting the SWPPP. Â
SOW references Government Furnished drawings, record (as-built) drawings, and other planning documents which are part of this contract. Please clarify if drawings are available for review during the RFP process prior to award.
VA Response: There will be a site visit for the top three candidates that we will request a proposal from. Drawings will be provided at this time.
SOW, Section 2.2:
Please confirm if there are any phasing requirements as of this project, or if building 6 will be totally vacated during construction.
VA Response: Phasing may be required for floor space/occupants.
Please confirm if there are any other ongoing design or construction projects to Building 6 that would affect this project or available as-built drawings.
VA Response: Not at this time.
SOW, Section 3.1:
Please confirm if Revit 2020 or later is acceptable in lieu of the requested Revit 2019 version. Current AutoCAD licensing only allows for the last 3 versions of Revit to be available.
VA Response: Acceptable.
SOW, Section 3.2:
We understand that the A/E will be responsible for all meeting minutes during the design phase. Typically, that responsibility moved to the contractor during construction. Please confirm the VA s intent is to have the contractor responsible for the weekly construction meeting minutes.
VA Response: Confirmed.
SOW, Section 4:
If the VA does opt to not award the project for construction immediately, will the VA require the Design team to re-evaluate the documents for current codes and standards at the time it is issued for construction? If an evaluation or changes are required, please confirm this would be considered an additional service.
VA Response: They will not be re-evaluated unless it is a significant change which will be handled under a change order.
The noted time for RFI and Submittal responses of (3) and (5) working days is shorter than the standard (7) and (14) calendar days. While we will do our best to meet those goals, it may not always be possible due to the complexity of some RFIs/Submittals, coordination required with the contractor or other consultants and general scheduling of potential holidays or vacation. Please confirm that these response dates are understood to be goals and not a hard requirement.
VA Response: See attached update SOW showing revised review durations for RFI and Submittals
SOW, Section 5:
The overall design schedule of 270 days appears to be achievable, however, we are concerned that there is no time allowance for the cost estimating. As the documents for each submission will need to be submitted to the cost estimator approximately 2 weeks prior to the submission to the VA, we have some concerns about any of the shorter submittal phases. Please confirm if it is acceptable to submit an alternate schedule that takes into account the time needed for the cost estimate at each phase (approximately 1 week for the 10% and 2 weeks for each of SD, DD and CD phases) to be added to the total project duration.
VA Response: The design schedule of 270 days is to remain. The re-scheduling of certain deliverables (i.e., cost estimate) during the period of performance can be adjusted within reason to accommodate the design process.
Update #1 ·
SPECIAL NOTICE FOR QUALIFICATIONS (SF-330)
NAICS Code: 541330 Engineering Services (Small Business size standard $25.5 million dollars)
A. INTRODUCTION:
Provide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, site visits and construction period administration associated with renovating Building 6 (Cascades) for Acute Inpatient Mental Health that meets MHEOC requirements on the Edward P. Boland campus of the Central Western Massachusetts Healthcare System. This will include total renovation of the approximately 9,500 SF of interior space, repairing the masonry of the building, window replacement. Add a new exterior courtyard that meets MHEOC requirements between building 6 and building 4 that connects both buildings with new egress corridor.
B. CONTRACT INFORMATION:
The VA Medical Center Central Western Massachusetts located in Leeds, MA has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to develop complete drawings, specifications, cost estimates and construction period administration for the 631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health.
Magnitude of construction is $5,000,000 and $10,000,000.
This acquisition is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in
accordance with VAAR 852.219-73 with NAICS Code 541330. Any subsequent award will require the firm to be registered in System for Award Management (SAM www.sam.gov) and SBA Veteran Small Business Certification (VetCert https://veterans.certify.sba.gov/). VetCert will be used to determine SDVOSB/VOSB Status, therefore, firms need to be registered with the applicable NAICS Code of 541330 at the time SF330 s are submitted.
Prospective firms are reminded they must certify that in accordance with VAAR 852.219-75, VA Notice
of Limitations on Subcontracting-Certificate of Compliance for Services and Construction, in the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.
SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in
accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart M836.602-1 of the VA Acquisition Manual. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal on the VA Form 6298 to include labor, overhead, profit, and other costs for this project for negotiation by the
Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the
resulting contract.
C. THIS IS NOT A REQUEST FOR PROPOSAL:
This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a
solicitation will not receive a response. No material will be issued and no solicitation package or
bidder/plan holder list will be issued.
D. PROJECT INFORMATION:
Provide Architect/Engineer services to develop complete drawings, specifications, cost estimates and
construction period administration associated with the 631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health.
E. EVALUATION SELECTION CRITERIA:
Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures.
The selection criteria, in descending order of importance will be as follows:
1. Specialized Experience/Technical Competence
2. Professional Qualifications
3. Capacity
4. Past Performance
5. Knowledge of the Locality
6. Experience in Construction Period Services
7. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors
F. SELECTION CRITERIA DESCRIPTIONS:
The selection criteria descriptions (1 through 7) are provided below.
Specialized Experience/Technical Competence
Provide recent and relevant projects related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.
Recency is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.
Relevancy is defined as related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.
Respondents must provide three recent and relevant projects; any project provided in addition to the three will not be evaluated as part of this criteria.
Professional Qualifications
Professional qualifications necessary for satisfactory performance of required services.
The architects and engineers on the firm s staff representing the project must possess the following:
A minimum of five (5) years of experience.
The following disciplines and license requirements for each discipline:
Architecture-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Mechanical/Plumbing-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Electrical-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Structural-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Fire Protection-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Hazardous Material Abatement/Industrial Hygiene- must show licensure in the state of Massachusetts
Cost Estimation-license not required
Project Management-license not required
Civil Engineering-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.
Landscape Design-license not required.
Each resume shall include a minimum of 2 specific completed projects that best illustrate the individual team members experience in their technical field relevant to this contract scope.
Subcontractor team member resumes shall indicate their record of working together with the prime contractor.
The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, longevity with the firm, and record of working together as a team to provide confidence of successful performance of the required scope.
Capacity
Capacity to accomplish work in the required time.
The A/E firm shall show current and projected workload for the proposed team and percentage of their
available capacity.
Past Performance
Past performance on Selection Criterion #1-recent and relevant projects.
Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule and a record of significant claims against the firm due to improper or incomplete engineering services (references required).
Recency is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.
Relevancy is defined as related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.
The evaluation may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.
Past Performance information on contracts not listed by the offeror may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete Past Performance information rests with the offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate.
Respondents with no previous past performance shall so state when addressing the selection criteria.
Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities.
Provide a copy of all performance evaluations issued for government contracts that were provided under Evaluation Criteria 1. For Non-Federal contracts, provide facility owner documentation of the firms performance issued on that contract. If no known documentation exists, so state.
Provide accessible owner points of contact: name, title, telephone number, e-mail, contract number, project name, and project description.
The following information is required for all projects:
contract/task order number
project title
prime firm
start and completion date
Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.
Note:Â We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.
Knowledge of the Locality
Location in the general geographical area of the project and knowledge of the locality of the
project.
The A/E Firm must demonstrate that it has general knowledge of the locality of the project by providing experience working in Massachusetts or the general geographical area of the project and displaying knowledge of the locality to include project site features such as permit requirements and local laws and regulations.
Respondents will be evaluated by providing three projects that demonstrate their knowledge of the locality; any project provided in addition to the three will not be evaluated as part of this criteria.
Experience in Construction Period Services
Respondents must provide one recent project and provide a narrative on how the A/E incorporated the
following into their project:
Professional field inspections during the construction period
Review of construction submittals
Support in answering requests for information during the construction period
Support of construction contract changes to include drafting statements of work and cost
Estimates
Any project provided in addition to the one will not be evaluated as part of this criteria.
Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors
Respondents must provide a narrative on how they will commit to the use of Service-Disabled Veteran-
Owned small businesses, Veteran-owned small businesses, and other types of small businesses as
subcontractors.
G. QUESTIONS AND COMMENTS:
a. Questions and comments regarding this notice must be submitted by email only to the Contracting Officer, Chelsea Rodrigue at Chelsea.rodrigue@va.gov.
b. Oral questions will not be answered.
c. The deadline for questions is March 21, 2023, at 3:00PM EST.
H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:
a. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later
than 3:00PM EST on April 06, 2023.
Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and
modifications are submitted by this time.
b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Chelsea Rodrigue at chelsea.rodrigue@va.gov. If file size exceeds 7MB then firms are required to send multiple emails with a
sequence stating email 1 of __.
SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF
c. Submission of information incorporated by reference is not allowed.
d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.
e. Submissions are limited to 85 pages.
i. Absolutely no photographs shall be submitted.
ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation.
iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by
NCO 1.
f. Telephone or Fax inquiries will not be accepted.
I. SF 330 PACKAGE CONTENTS:
a. The SF 330 submittal packages shall consist of a completed SF 330, specific information addressing each of the seven selection criteria described in this Notice:
b. Respondents are required to meet all requirements in addition to those identified as selection
criteria.
c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.
d. Any SF 330 submittal package, modification, or revision, that is received after the exact time specified for receipt is late and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and There is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1 s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.
J. SF 330 PACKAGE PREPARATION:
a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Chelsea Rodrigue at chelsea.rodrigue@va.gov.
SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF.
b. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire
Section A and additional information requested by this Notice.
c. A cover sheet should be included, clearly marked with the Respondent's name, complete address
with 9-digit zip code, phone number, e-mail address, UEI number, date of response, title and
Notice identification.
d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by
reference.
e. A table of contents shall be provided for ready reference to sections and figures.
f. SF 330 submittal packages shall be consistent with the following structure and formatted
accordingly:
SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS
1. Sections A through D
2. Section E
3. Section F
4. Section G
5. Section H
6. Section I
7. Other additional information and attachments
SF 330 PART II GENERAL QUALIFICATIONS
(Note: Respondents shall clearly label additional information and attachments).
K. FAR and VAAR:
The FAR, VAAR, and VAAM citations referenced in this Special Notice can be accessed via the
following links:
FAR
https://www.acquisition.gov/
VAAR
https://www.va.gov/oal/library/vaar/index.asp
VAAM
https://www.va.gov/oal/library/vaam/
END OF SPECIAL NOTICE
Files
| File | Type | Posted |
|---|---|---|
| 36C24123R0074 0004.docx | DOCX document | |
| MHEOC Checklist.xlsx | XLSX spreadsheet | |
| 1061_D_2021-02-16 Legionella Prev.pdf | ||
| Past Performance Questionnaire.pdf | ||
| 36C24123R0074 0001.docx | DOCX document | |
| B6 Concept Sketch.pdf | ||
| SOW AE Renovate Cascades Building for Acute Mental Health.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Special Notice | |
| C1DA--631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health | Pre-Solicitation |
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