C1DA--523A4-12-207; Replace Damaged Doors and Upgrade Card Access System -Type C

Pre-solicitation Notice of Intent to Sole Source

Pre-Solicitation Notice of intent to award a sole source contract. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a sole source contract with Harriman Associates located at 46 Harriman Dr, Auburn, ME 04210. Their Unique Identifier is SFEFWZKEB7L7.

The Boston West Roxbury VA Medical Center Facilities Projects team is initiating the construction of project 523A4-12-207 Replace Damaged Doors and Upgrade Card Access System WR. This sole source justification is to contract to Harriman who serves as the Architect/Engineer (A/E) Designer of Record to provide Construction Period Services (CPS) for the project. These services were previously awarded to the A/E Designer of Record but were descoped due to expired funding for construction. The proposed action is to provide follow on CPS during the construction phase of the project. Construction Period Services are to include, but are not limited to, review and approval of construction submittals, samples, shop drawings, schedules, phasing plans; response to Request for Information (RFI); change order review and recommendations; preparation of cost estimates to Request for Proposal (RFP); cost/time/impact estimates and recommendations relevant to apparent construction plan deviations; site visits as required and/or requested by the VA Contracting Officer and Project Engineer for inspection of ongoing construction including final tests and inspections; documentation of all necessary site visits to the VA Contracting Officer and Project Engineer within one (1) week after the visit; verification and preparation of as-built drawings from contractor supplied marked up prints which the VA will retain permanently. The design firm shall provide all labor, supervision, materials, and equipment to provide type C services for NRM project 523A4-12-207 Replace Damaged Doors and Upgrade Card Access System WR at the West Roxbury VA Medical Center.

Because Harriman Associates is the only vendor/contractor that can provide CPS as the A/E Designer of Record, this acquisition will not be competed. Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contracting Opportunities on SAM.gov.

The NAICS is 541330. The size standard is $25.5M. The PSC/FSC is C1DA.

The period of performance for this requirement is 485 calendar days to align with construction.

Justification for Single Source Award is attached to this notice.