Bulk Tray Drop off Camp Smith 30MAY-12JUN

The New York Army National Guard is soliciting catered dinner meals for the 442 Military Police Company during annual training at Camp Smith Training Site from May 30 to June 12, 2026. The procurement encompasses 1,526 bulk tray dinner meals to be delivered at 15 minutes prior to the 1700-hour feeding time each day, with specific dietary accommodations including 12 non-pork meals and 3 vegetarian meals daily. Contractors must prepare meals to commercial grade standards in compliance with Federal, State, and local food industry regulations, as well as Army Regulations AR 30-22 and AR 40-25, and must deliver food within four hours of preparation using approved food sources and meeting strict nutritional standards. All meals must be prepared within a 60-mile radius of the delivery location, provided in bulk trays with serving utensils, and accompanied by all necessary condiments and paper products at no additional cost. The government will award the contract based on lowest price conforming to the Statement of Work and NYARNG 21-Day Menu specifications, with award to a small business registered in SAM.gov. Proposals containing per-meal pricing and total dollar amounts must be submitted via email by May 6, 2026, at 8:00 AM EST to the designated contracting officers.

This solicitation is set aside 100 percent for small businesses, with a firm fixed price of $19.44 per meal totaling $29,665.44 for the entire contract period. No incumbent contractor is identified in the solicitation documents. The requirement spans 14 days of dinner service with 109 meals required daily, and the contractor is responsible for all transportation costs under FOB Destination delivery terms. Food preparation personnel must be at least 18 years old and hold current ServSafe or ANSI-equivalent food handler certification, and the contractor must comply with all installation access control requirements and security protocols. The meals will be delivered to Camp Smith Training Site located at 100 Camp Smith Drive, Cortlandt Manor, New York 10567, with inspection and acceptance occurring at the delivery site. All invoices must be submitted through the Wide Area Workflow (WAWF) system, and the government reserves the right to inspect meals before award and throughout the contract duration.