Building Automation System Maintenance/Service Cheyenne River Health Center
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- IHS00000
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Eagle Butte, South Dakota 57625, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is conducting a Sources Sought notice to identify qualified vendors capable of providing Building Automation System (BAS) maintenance and service for the Cheyenne River Health Center in Eagle Butte, South Dakota. The procurement seeks contractors experienced in maintaining Tridium Niagara 4 software-based systems with BACnet and LonWorks capabilities, specifically supporting Siemens and Distech controllers. Minimum qualifications include five years of relevant experience, current Tridium Niagara 4 certification, demonstrated experience with Distech controls, and technicians with at least three years of healthcare facility experience. Interested vendors must submit responses via email by January 2, 2026, including company information, a unique entity identifier (UEI), points of contact, and registration confirmation in the System for Award Management (SAM). This is a market research tool only; responses will not be evaluated using formal award criteria, and no contract will be issued based on this notice.
This procurement is reserved exclusively for Indian Small Business Economic Enterprises, requiring respondents to demonstrate Native American ownership and Indian Economic Enterprise status under the Buy Indian Act. No incumbent contractor is identified in the notice, and no specific award value or budget range is disclosed at this pre-solicitation stage. The contract will require six scheduled maintenance site visits annually, with services performed during standard business hours (8:00 AM to 5:00 PM, Monday through Friday), complemented by remote technical support capabilities. The scope includes routine maintenance, staff training, equipment inspections, system parameter adjustments, component calibration, and software updates, supported by a $3,000 annual emergency service fund. All responding firms must complete and submit the IHS Indian Economic Enterprise Representation Form to demonstrate compliance with set-aside requirements.
Notice text
This is a Sources Sought notice. This notice does not constitute a request for proposal, request for quote, or invitation for bid. This Sources Sought is a market research tool to determine the availability of qualified Native-Owned, Buy-Indian concerns before issuing a Request for Quote. This is not a proposal solicitation; this announcement will not award a contract.
No reimbursement will be made for any costs associated with providing information in response to this announcement. All responses will be provided via email, and no presentations will be scheduled.
In accordance with the Federal Acquisition Regulation 5.2, The Cheyenne River Health Center, Eagle Butte, South Dakota, is issuing a Sources Sought notice in support of Market Research to identify firms to provide Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services for the Cheyenne River Health Center Service Unit.
The North American Industry Classification System (NAICS) Code is 423730 (Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers) with a corresponding standard of 175 employees. The government is interested in Native-Owned, Buy-Indian concerns. The government requests that interested parties respond to this notice, if applicable, and identify your business status in the identified NAICS code.
The written responses to this notice should consist of the following items:
- Company Name.
- Company Data Unique Entity Identifier (UEI).
- Company point of contact, mailing address, email address, telephone number, fax number, and website address.
- Name, telephone number, and email address of a company point of contact with the authority and knowledge to clarify responses with government representatives.
- Type of Company: All respondents should register on the System for Award Management (SAM) at https://www.sam.gov.
- INDIAN HEALTH SERVICE BUY INDIAN ACT INDIAN ECONOMIC ENTERPRISE REPRESENTATION FORM (see attached)
Respondents will NOT be notified individually of the results of the sources sought.
Important notice: It should be clearly understood that this Sources Sought notice is not an award or commitment by the government. The offeror is further advised that funding may not become available. If funds are not available, no award will be made. The offeror will not be reimbursed for any/all effort or submission preparation costs.
Address your submission as follows: Sources Sought: Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services, Cheyenne River Health Center, Attn: Velvett Cummins (Contract Specialist) via email only.
All offerors must register in the Systems for Award Management (SAM) database before the contract is awarded. Failure to register in the SAM database may render your firm ineligible for award. For more information, check the SAM Website at https://www.sam.gov. Completing the electronic annual representations and certifications is also mandatory before the award of a contract.
Files
| File | Type | Posted |
|---|---|---|
| Building Automation System Scope of Work 12-05-2025.pdf | ||
| IHS IEE Form.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Building Automation System Maintenance/Service Cheyenne River Health Center | Special Notice | |
| This notice | Pre-Solicitation |
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