Bsee-goar HVAC preventative maintenance

The Bureau of Safety and Environmental Enforcement seeks competitive quotations for HVAC preventative and repair maintenance services at multiple locations across Louisiana and Texas, with quotations due June 18, 2026 at 5:00 PM Eastern Time. This is an unrestricted competitive solicitation with no small business set-aside.

Place of performance includes nine primary facilities plus a relocated Lake Charles office across the Gulf of America Region. Services cover data center units, UPS room equipment, district office mini-split systems, and VoIP closet units. The contractor must provide quarterly preventative maintenance inspections, annual maintenance, and on-demand repair services with a three-hour response time requirement. Award is anticipated for a single contractor capable of maintaining presence at or reaching all five locations within the response window.

The contract structure is hybrid Firm-Fixed-Price and Time-and-Materials. The base year runs from August 31, 2026, through August 30, 2027, with two optional twelve-month extension periods. Preventative maintenance is priced as FFP CLINs for the base year and option years; repair maintenance is T&M CLINs with a $15,000 not-to-exceed amount per year. NAICS code 238220 applies (Heating, Ventilation, and Air-Conditioning Contractors) with a $19 million small business size standard; PSC code is J041.

Technical submissions are limited to 10 pages and must address scope understanding, technical approach, and past performance on similar projects. Evaluation uses a best-value tradeoff approach with technical factors weighted more heavily than price. Quotations must include applicable Federal, State, and local taxes and be submitted to michelle_potter@ios.doi.gov. Amendment 0003, posted June 8, extended the deadline from June 11 to June 18; offerors must acknowledge receipt of all amendments prior to submission.