B08_RFQ_140E0126Q0024_GOAR_HVAC_Maintenance.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

BSEE-Sterling ACQ Ops Branch 45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

140E0126Q0024

Michelle Potter

787-1007

05/21/2026

06/11/2026 1700 ED

Multiple

This RFQ is being issued by the United

States (U.S.) Department of the Interior

(DOI), Bureau of Safety and

Environmental Enforcement (BSEE). The purpose of this RFQ is to obtain competitive quotations in response to the Government's Requirements for HVAC

Maintenance at multiple locations in the

Gulf of America Region.

1 29

RFQ 140E0126Q0024 GOAR HVAC Preventative Maintenance

COMBINED SYNOPSIS AND SOLICITATION:

This is a Combined Synopsis and Solicitation for commercial items prepared under the authority of, and in accordance with the format of, the FAR Part 12 – Acquisition of Commercial Products and Commercial Services as specified in the Federal Acquisition Regulation (FAR) Overhaul, including RFO 12.202(b)(1), and is supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). This RFQ is an Unrestricted Competitive Solicitation.

The Product Service Code J041—Maintenance, Repair, and Rebuilding of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment, is applicable to the Government’s Requirements. The North American Industry Classification System (NAICS) Code 238220—Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million, is applicable to the Government’s Requirements.

This RFQ is being issued by the United States (U.S.) Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE). The purpose of this RFQ is to obtain competitive quotations in response to the Government’s Requirements for HVAC Maintenance at multiple locations in the Gulf of America Region. As result of this RFQ, the Government anticipates awarding and issuing a single Hybrid: Firm-Fixed-Price (FFP) and Time-and- Materials (T&M), Purchase Order to satisfy the Government’s Requirements. The estimated period of performance for this requirement is August 31, 2026, through August 30, 2027, with the potential of two twelve-month option periods. The Government may at its discretion, exercise some, all, or none of options included with this order.

The place of performance for the anticipated order will be at the locations listed in Section 2 Exhibit A in Texas and Louisiana. Quotes are due to be received at the time and place identified in Section 4 of the RFQ. A site visit is recommended as noted in Section 4.5 for any contractor that plans on submitting a quote. The contractor shall contact the Contracting Officer Representative, Hollie Rodrige at 504-736-2993 or via email: hollie.rodrigue@bsee.gov to setup a site visit of the Elmwood Tower Building in New Orleans, LA.

POC:

Michelle Potter Contracting Officer Department of Interior Acquisition Management Division, Acquisition Operations Branch, 45600 Woodland Road Sterling, VA 20166.

Questions must be emailed to Michelle Potter at email address: michelle_potter@ios.doi.gov.

SECTION 1

PRICING

1.1 GENERAL INFORMATION

This acquisition is being conducted in accordance with FAR Part 12 – Acquisition of Commercial Products and Commercial Services as specified in the Federal Acquisition Regulation (FAR) Overhaul. Under this Request for Quote (RFQ), the United States Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) anticipates awarding a hybrid type purchase order with Firm Fixed Price CLINS and Time and Materials CLINS for the services detailed in the Statement of Work (SOW). The North American Industry Classification System (NAICS) code for this acquisition is 238220, Heating, Ventilation, and Air-Conditioning (HVAC) Contractors with small business size standard of $19 million.

1.2 CONTRACT LINE ITEM/PRICING

The specific details and descriptions of EACH Contract Line Item Numbers (CLIN) is described as follows: (* = An Vendor is required to fill-in its pricing where yellow-highlighted as part of its price quotation):

CLIN DESCRIPTION Total FFP 00010:

BASE YEAR

“Preventative Maintenance to GOAR HVAC Units.”

This is a FFP CLIN.

CLIN DESCRIPTION Total Cost:

NTE Amount 00020:

BASE YEAR

“Repair Maintenance to GOAR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own risk.

$15,000

1.2.1 OPTION YEARS CLINs/PRICING:

CLIN DESCRIPTION Total FFP 00030:

OPTION YEAR

ONE (1)

“Preventative Maintenance to GOAR HVAC Units.”

00040:

OPTION YEAR

ONE (1)

“Repair Maintenance to GOAR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own

CLIN DESCRIPTION Total FFP 00050:

OPTION YEAR

TWO (2)

“Preventative Maintenance to GOAR HVAC Units.”

00060:

OPTION YEAR

TWO (2)

“Repair Maintenance to GOAR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own

TOTAL VALUE (value of all years combined): To Be Determined at Award

1.3. PAYMENT SCHEDULE PREVENTATIVE MAINTENANCE (FFP CLINs):

Payments will be made under this contract based on: 1) The delivery and rendering of service by the contractor to the Government and the acceptance of service by the Government; and, 2) The submission of properly certified invoices by the contractor to the Government and the receipt, review and approval of properly certified invoices by the Government. The Contractor shall apply terms similar to this section to any payments to its subcontractors.

1.3.1. PAYMENT SCHEDULE CHART: Preventative Maintenance (FFP CLINs):

The amount of each invoice shall not exceed the amount corresponding to each of the three (3) periods of performance as specified in the Payment Schedule Chart below: (* = An Quoter is required to fill-in its proposed payments where yellow-highlighted as part of its price quotation):

Payment Milestone/Deliverable FFP Payment Base Year

1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$ 4 Preventative Maintenance Quarter 4 *$

Option Year One (1) 1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$ 4 Preventative Maintenance Quarter 4 *$

Option Year Two (2) 1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$

4 Preventative Maintenance Quarter 4 *$

1.4. BILLABLE REPAIRS: Repair Maintenance (T&M CLINs):

Payments will be made under this contract based on: 1) The delivery and rendering of service by the contractor to the Government and the acceptance of service by the Government; and, 2) The submission of properly certified invoices by the contractor to the Government and the receipt, review and approval of properly certified invoices by the Government. The Contractor shall apply terms similar to this section to any payments to its subcontractors.

1.4.1 BILLABLE REPAIRS CHART: Repair Maintenance (T&M CLINs):

The contractor shall use the Labor Categories and Labor Rates for Repair Maintenance, not covered under the Preventative Maintenance, in the chart below. Repair Maintenance shall be billed/invoiced on a T&M basis in accordance with the following labor categories and rates. All materials shall be billed commercial cost: (* = An Quoter is required to fill-in the Labor Categories and Labor Rates where yellow-highlighted as part of its price quotation and shall include any additional rates that shall be required as a part of a service call. ** = Quoter overtime rate if the service call will extend into after-hours and authorized by BSEE representative).

Base Year Labor Category Labor Rate

**Overtime Rate, if applicable *$ Option Year One (1)

Labor Category Labor Rate

**Overtime Rate, if applicable *$ Option Year Two (2)

Labor Category Labor Rate

**Overtime Rate, if applicable *$

An Quoter may quote as many Labor Categories as it deems necessary to meet the Government’s Requirements.

SECTION 2

STATEMENT OF WORK

FOR

Gulf of America Region (GOAR) HVAC Maintenance Services

2.1 BACKGROUND/SCOPE

BSEE requires a comprehensive service plan specifically designed to provide preventive and remedial maintenance, reliable 24/7 emergency and corrective service for their Data Center, UPS room, and District LAN Room HVAC systems. BSEE requires a consistent, high-quality maintenance plan to ensure that energy efficiency and unit life remain at design levels during the term of the contract. Contract service should provide consistent maintenance and inspection to maintain energy efficiency along with thermal comfort and indoor air quality.

Preventive maintenance is required to keep equipment working and to improve the performance of the BSEE data center and LAN room assets. Preventive maintenance will protect against unplanned downtime as well as extending the operating life of the equipment inside the data center, LAN rooms and UPS room.

The Gulf of America Region (GOAR) Data Center and UPS Rooms have redundancy built into their HVAC systems so that if one unit is disabled there is enough backup to maintain the proper temperature and humidity. All units are powered through an on-site UPS and generator which ensures continued HVAC services in the event of a utility power outage. There are three (3) 22-ton Liebert units in the ETB Data Center and there will be two (2) Liebert PDX series units in the UPS Room. There is one (1) split unit in each of the nine (9) VoIP closets within ETB.

The GOAR District Offices utilize one split HVAC unit each to keep all computer equipment within a specific environmental range. The Lake Charles District Office relocated to its current location in Iowa, LA after damage from Hurricane Laura and will be relocated back to Lake Charles city limits on or about October 2026. The current Lake Charles District Office does not require service; therefore, service is not necessary until after relocation. See Exhibit A Locations.

The contractor is required to provide all labor, materials, equipment, etc. necessary to provide remedial and preventative maintenance on the HVAC units owned by BSEE / GOAR at the locations listed on Exhibit A.

Services are required for the period August 31, 2026, through August 30, 2027. Two option years will be added to the contract with an ultimate expiration date of August 30, 2029. This will be a fixed price contract.

The contractor shall provide a proposal for a Maintenance Contract which will protect the equipment listed on Exhibit A. There are multiple locations within Louisiana and Texas. It is requested that the contractor have a presence in at least 3 of the 5 locations found in Exhibit A, or the ability to reach each location within three (3) hours of a service call.

The Contractor must be familiar with Bureau of Safety and Environmental Enforcement (BSEE) operations and HVAC requirements.

2.2 SPECIFIC REQUIRED SERVICES:

This contract is to be scheduled, monitored, updated and administered by the contractor throughout the entire contract term.

If during a service repair call or maintenance inspection visit, a component is found to be in a non-working or questionable condition, the assigned BSEE Contracting Officer Representative (COR) must be contacted for approval to proceed, prior to starting any further work. All verbal authorizations will be followed up with an email.

This contract shall include quarterly visits, consisting of three (3) quarterly inspections and one

(1) annual inspection.

Quarterly Inspections: See Exhibit ‘B’ for scopes of work Annual Maintenance: See Exhibit ‘B’ for scopes of work

Contractor shall include all labor, tools, maintenance materials, cleaning products and essentials necessary to complete the preventive maintenance. Filter shall be Merv 8 pleated filters.

Billable Repairs: Include all repairs that are not covered under the scope of this maintenance agreement. The repair pricing shall be submitted to the assigned BSEE contract manager for approval, prior to starting any work.

Chemical Treatment: If the equipment has condensing or chilled water the contractor shall provide chemical treatment which shall be monitored monthly.

Personnel: All contractor field personnel are required to have completed the OSHA 10-hour certification, and all contractor supervision is required to have completed the OSHA 30-hour certification prior to starting work. Proof of these certifications must be submitted prior to contract award. Contractor’s field personnel must be dressed in a marked company uniform with the company’s name and tech’s name clearly visible. The contractor, when present in the building, shall conduct themselves in a professional manner. Profanity will not be accepted while in a GOAR space.

Response Time: It is required that the successful contractor have a 3–hour response time.

Temp Cooling: Contractor must be prepared to supply temporary cooling if asked for one or all the data rooms.

Sub-Contractors: If a subcontractor is required to perform all or part of this scope of work, the subcontractor must be submitted to BSEE for their approval. BSEE reserves the right to accept or deny any subcontractor without cause. All subcontractor field personnel are required to have completed an OSHA 10-hour certification, and all subcontractor supervision is required to have completed the OSHA 30-hour certification prior to starting work. Proof of these certifications must be submitted prior to contract award. Subcontractor’s field personnel must be dressed in a marked company uniform with the company’s name and tech’s name clearly visible. The contractor, when present in the building, shall conduct themselves in a professional manner.

Profanity will not be accepted. The contractor shall ensure that the subcontractor is qualified and capable of performing the expected scope of work prior to awarding any work to such a company.

Agreement Exclusions:

• Main power, breakers and disconnects.

• Equipment structures.

• Oil Tanks.

• Duct work or piping.

• Any equipment not included in Exhibit A

• Improper operation by others.

• Design Issues

• Acts of war, God, vandalism or power surges.

• Removing asbestos.

• Removal of any chemicals.

Contractor Access: The contractor must schedule each preventive maintenance visit with the BSEE Contracting Officer Representative (COR) and on-site facility manager. Repairs will be scheduled accordingly to prevent any disruption of government business. It is at the discretion of the facilities as to when work can and will be performed. When a service call is made it is the contractor’s responsibility to call and schedule to make sure BSEE personnel will be on-site at the time of arrival. It is also the contractor’s responsibility to inform BSEE if the service call will extend into after-hours and be charged at premium rates.

Certificate of Insurance (COI): The contractor must provide a copy of their COI with assigned coverage and amounts of insurance.

2.3 EXHIBIT “A” LOCATIONS

1201 Elmwood Park Blvd, 3rd floor Data Center and UPS Room, New Orleans, LA 70123 800 West Commerce Drive, 500, New Orleans, LA 70123 800 West Commerce Drive, Suite 302, New Orleans, LA 70123 800 West Commerce Drive, Suite 300, New Orleans, LA 70123

102 Versailles Blvd, Suite 401, Lafayette, LA 70501

3866 Highway 56, Houma, LA 70363

1919 Smith Street, Suite 14042, Houston, TX, 77002

4005 Technology Dr. Suite 210, Angleton, TX 77531

*BSEE Lake Charles District 800 VF Factory Outlet Dr., Suite 103, Iowa, LA 70647 until approximately October 2026. The new location will be located at 709 Ryan St., Lake Charles, LA 70601

*Current BSEE Lake Charles District does not have a mini-split and service is not needed until move to new location on or about October 2026.

2.4 EXHIBIT “B” SCOPE OF WORK

2.4.1 Ductless Mini Split Systems

2.4.1.1 Quarterly Cooling Inspections

Inspect all filters as needed Visually inspect unit for refrigerant leaks and/or damage Treat drain pans with an algae inhibitor Check unit operation Check unit controls for normal operation Blow out drain lines to clear any obstructions Check operation of condensate pump – if applicable Record air temperature differential Record all voltage and amperage readings

2.4.1.2 Annual Cooling Inspections

Includes all tasks listed above in monthly and quarterly cooling inspection plus:

Check all electrical connections for security Lubricate all motors, bearings, and other moving components Inspect and clean all drain pans Record all refrigerant pressures and temperatures.

Record all superheat readings Clean all condenser coils

Clean all evaporator coils Flush drain lines

2.4.2 Data Center and UPS Units

2.4.2.1 Quarterly Inspections

Check unit operation Check unit diagnostics and control sequence Check operation of controls Inspect humidifier operation Add algae inhibitor to condensate pan Inspect belts for wear and replace as needed Replace filters – as needed Inspect condition of sheaves Check operation of re-heaters Check operation of humidifier Record differential air temperature Check operation of chill water valve Record chill water temperatures

2.4.2.2 Annual Inspection

All task listed above in quarterly visits PLUS:

Clean condenser coil Clean evaporator coil Lubricate bearings and motors Clean condensate pan Clean humidifier – if applicable Inspect all electrical connections for security and tighten as needed Calibrate controls Flush drain lines

SECTION 3

GENERAL PURCHASE ORDER TERMS AND CONDITIONS

3.1 SCOPE

A hybrid type Purchase Order shall be issued under the authority of the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE) for HVAC Maintenance Services.

3.2 PERIOD OF PERFORMANCE

The period of performance is August 31, 2026, through August 30, 2027, with the potential of two twelve-month option periods. The Government may at its discretion, exercise some, all, or none of options included with this order.

3.3 PLACE OF PERFORMANCE

The places of performance are listed in Exhibit A of the Statement of Work.

3.4 CONTRACT ADMINISTRATION

Copies of all correspondence shall be provided at the addresses below:

3.4.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

Michelle Potter U.S. Department of the Interior 45600 Woodland Road, Mailstop VAE-AMD Sterling, VA 20166 Phone Number: 703-787-1007 Email: michelle_potter@ios.doi.gov

3.4.2 Contracting Officer's Representative: The Contracting Officer's Representative (COR) for this effort is as follows:

TBD U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Facilities & Space Management 1201 Elmwood Park Blvd.

Mailstop: GE-159 New Orleans, LA 70123 Phone Number: TBD Email: TBD

3.5 INVOICING REQUIREMENT

Contractors shall invoice as firm fixed price tasks are completed in accordance with the payments table in section 1.3 of this document. All billable time-and-materials tasks must be invoiced in accordance with the rates and conditions specified in section 1.4 of this document.

3.5.1 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services included in commercial contracts. The IPP website address is: https://www.ipp.gov.

Under this Order, the following documents are required to be submitted as an attachment to the IPP invoice:

Documentation required by FAR 32.905(b)

For Time and Materials CLINS (00020, 00040, and 00060 - Labor Categories and/or description of supplies, unit price, number of units invoiced, extended invoice amount, cumulative amount invoiced to date for each Contract Line Item Number (CLIN), total amount funded, and funding remaining to date. The Contractor will also provide any additional documentation, pricing detail, receipts, and/or information required by the Contracting Officer or the Contracting Officer’s Representative to support the charges invoiced.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

3.6 CONTRACTORS QUOTE

The Contractor’s quote may be incorporated by reference into the purchase order. Any inconsistencies or in event of a conflict between terms and conditions of the purchase order and the contractor’s quote shall be resolved by giving precedence to the terms and conditions of the purchase order.

3.7 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

3.8 PERSONNEL REQUIREMENTS

3.8.1 Key Personnel

Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose resumes were submitted and identified by the Contractor as “Key Personnel”. The following individuals are considered to be essential to the work being performed under this order:

Name Position *** Project Manager

(To be completed by Contractor and submitted as part of the Quotation)

3.8.2 Contractor Project Manager

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor’s management responsibilities shall include all the activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager (PM) to facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the Contractor and CO and COR. The contractor’s Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to the contract. A mutual effort shall be made at these meetings to resolve any and all identified problems. Written minutes of the meetings shall be prepared by the contractor and signed by the contractor’s designated PM.

3.9 CLAUSES INCORPORATED BY REFERENCE:

In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The Contractor shall comply with these clauses unless the circumstances do not apply.

Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far/.

Clause Title Date 52.203-6, Alt 1 Restrictions on Subcontractor Sales to the Government JUN 2020 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements Jan 2017

52.204-7 System for Award Management (Deviation) Mar 2026

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation)

MAY 2026

52.209‑10 Prohibition on Contracting with Inverted Domestic (Deviation) MAY 2026

52.212-4 Contract Terms and Conditions- Commercial Products and

Commercial Services (Deviation)

MAY 2026

52.219-8 Utilization of Small Business Concerns (Deviation) JAN 2026 52.222-3 Convict Labor (Deviation) May 2026 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-50 Combating Trafficking in Persons (Deviation) May 2026 52.223-23 Sustainable Products and Services (Deviation) May 2026 52.225-25 Prohibition on Contracting with Entities Engaging in Jun 2020

Certain Activities or Transactions Relating to Iran – Representation and Certifications

June 2020

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

OCT 2018

52.240-91 Security Prohibitions and Exclusions MAR 2026 52.242-15 Stop Work Order AUG 1989 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-

Commercial Item Acquisition

NOV 2021

52-232-40 Providing Accelerated Payments to Small Business Subcontractors, MAR 2023

52.240-91 Security Prohibitions and Exclusions (Deviation) MAY 2026 52.252-6 Authorized Deviations in Clauses NOV 2020

3.10 CLAUSES INCORPORATED BY FULL TEXT:

3.10.1 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within two days of the end of a period of performance.

3.10.2 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least seven (2) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years.

SECTION 4

QUOTATION PREPARATION INSTRUCTIONS

NOTICE: The failure to submit any of the information requested in this RFQ may lead to the rejection of your quotation without further consideration.

4.1 SUBMISSION OF QUESTIONS

Any questions regarding this RFQ must be delivered Michelle Potter at michelle_potter@ios.doi.gov no later than 5:00 PM Eastern Time on June 1, 2026. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters. PHONE CALLS ARE STRONGLY

DISCOURAGED.

4.2 QUOTATION DUE DATE

Quotations submitted in response to this RFQ shall be received by the due date and time established herein via email to michelle_potter@ios.doi.gov with subject title, “140E0126Q0024, GOAR HVAC Preventative Maintenance.”

Quotations shall be submitted no later than 5:00 PM Eastern Time, on June 11, 2026, to be considered for award. Please be advised that it is the quoter’s responsibility to ensure the Government receives your submission on or before the specified due date. Any submissions received after the date and time specified herein will NOT be considered for award.

Additionally, any and all technical issues must be resolved prior to the submission due date to ensure timely delivery by the quoter. PHONE CALLS ARE STRONGLY DISCOURAGED.

4.3 QUOTATION INSTRUCTIONS

Quotes must be submitted in two separate volumes: 1) Price Volume and 2) Technical Volume in accordance with the instructions contained in this solicitation. Both Price and Technical volumes must be submitted in Microsoft Word, Adobe PDF, and/or Microsoft Excel.

The failure to submit any of the information requested in this RFQ may lead to the rejection of your quotation without further discussion.

This RFQ in no way obligates the Government to issue or award orders. The Government will not be responsible for any costs incurred by responding to this RFQ or subsequent orders. You may participate by submitting your response in accordance with the instructions contained herein.

Site Visit: It’s required that all contractors, prior to bidding, visit each site to confirm equipment information and accessibility. All bidding contractors are required to submit a survey of all equipment covered under this agreement. The survey must include and brief description of the equipment, equipment manufacturer, model number, serial number, nominal tonnage, condition of equipment and photos of equipment.

The bid is to contain the following: All sites on Exhibit A.

Certificate of Insurance (COI): The contractor must provide a copy of their COI with assigned coverage and amounts of insurance.

4.3.1 Price Volume

4.3.1.1 General Requirements: Your price portion shall be a separate volume from the written portion of your technical submission. The quoter shall quote a pricing structure in accordance with the proposed technical solution. Quotations shall include a statement that the quoter’s quotation is valid for a minimum of sixty (60) calendar days from the date of submission.

Your quote shall provide the pricing/rates to meet the requirements of the RFQ. Your price portion must clearly identify your basis of pricing and a cumulative summary of pricing to include the total proposed for this contract. Your quote shall include a filled-in copy of the table found in section 1.3 of this Request for Quote.

Quoters must list any requirements for billable repairs, such as a minimum number of hours per job or minimum number of workers per job, that will be relevant to billable repair work.

4.3.1.2 Solicitation Amendments: If amendments are issued under this RFQ, the Quoter must complete and sign the SF 30 document and include it in the price volume. Only the SF 30 form must be returned; amendment continuation pages and attachments to the amendments need not be returned.

4.3.2 Technical Volume:

The Technical Volume must address topics and requirements specified in the Statement of Work (SOW) as instructed below.

The Technical volume is limited to 10 pages, not including the title pages, the table of contents, and Past Performance/Experience forms. Any pages in excess of those specified will not be evaluated. No material may be incorporated by reference to circumvent the page limitation.

Your submission must use black 12-point font, single-spaced, white 8.5 x 11 inch paper. Page margins must be one inch at the top, bottom, and each side. Headers, footers, and page numbering may be outside the 1-inch margin, but not less than a .5 inch margin. Headers, footers tables/figures and page numbering may be in 10-point or 12-point font.

In order for the submission to be evaluated strictly on the merit of the technical quotation, no cost or pricing information shall be included in the Technical Volume.

4.3.2.1 Understanding, Planning and Technical Approach

Fully describe and discuss in detail your understanding of and technical approach to the full range of responsibilities identified in the Statement of Work. Identify potential problems and proposed solutions or plans to avoid or minimize the risks in accomplishing the full range of responsibilities identified in the SOW. Vendors should quote the terms of the Maintenance Agreement detailed in the Statement of Work.

4.3.2.2 Past Performance

The Quoter shall provide information on past performance in completing projects, adhering to schedules and budgets, instituting effective cost controls, and delivering quality products, all of which will be considered. The degree of comparability of past projects; the number of projects, complexity, and funding level of past projects will also be considered.

Subcontracts and partners will also be evaluated. Quoters shall complete Attachment 1 entitled

“PAST EXPERIENCE/PAST PERFORMANCE REFERENCE INFORMATION FORM”.

This form shall be completed with information on contracts performed during the last three years with private companies or Government agencies that are the same or similar in nature to the work required under this purchase order. Quoters shall provide references that the Government may contact to verify experience in providing similar services to other customers. If the number of similar contracts held by the Quoter causes the Quoter to complete more than three (3) forms during the last three years, the Quoter need only provide three. The Government may ask other sources in addition to the references provided by the Quoter about the quality of work and experience of the Quoter.

The Government reserves the right to obtain and utilize information from sources other than those identified by the Contractor, such as but not limited to, Contractor past performance information that is collected and reported in the Government’s specified automated past performance information collection systems. The Government also reserves the right to not contact the references provided by the Quoter.

4.4. ASSUMPTION, CONDITIONS OR EXCEPTIONS

Quoters must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions, and/or price of this RFQ. If not noted in this section of your quote, it will be assumed that the Quoter proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein in this RFQ. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Quoter’s quote.

4.5 SITE VISIT

It is recommended that all contractors, prior to quoting, visit the Elmwood Towers Building site to confirm equipment information and accessibility. All quoting contractors are recommended to review the survey of the equipment at ETB and equipment covered under this agreement.

1201 Elmwood Park Data Center, UPS Room & VOIP Rooms Three (3) 22-ton Liebert Units

DS077ASA1EI307A

Two (2) 3-ton Liebert PDX Units

PX011UA1A8A693

Two (2) 5-ton VRF Condensing Units

MCS028E1ADH127

Nine (9) 1-ton VRF Fan Coil Units

FXAQ12PVJU

New Orleans District One (1) 2-ton Liebert Mini Split

FAQ18PVJU

TSD New Orleans Two (2) 2-ton Mini Split

FTXN15KVJU, SRC24HPN000

Houma District One (1) 1-ton Mitsubishi unit Model# MSZ-WR18NA

Lake Charles District – A 1-2 ton unit will beadded at a later date

Lafayette District One (1) 1-ton Mitsubishi Mini Split

C-CRAC AHU0-10T

Houston District One (1) 2-ton Liebert Mini Mate

CRAC CHWAHU 1

Lake Jackson District One (1) 1-ton Mitsubishi unit Model# MSZ-JP12WA

The quote is to contain the following: All sites on Exhibit A.

The Government COR will provide information on the equipment at the other sites while visiting the Elmwood Tower Building. Interested parties should contact the Contracting Officer’s Representative Tony Prestigiacomo at 504.736.2846 for details. Building guidelines developed for COVID-19 shall be followed and will be provided by the COR.

4.6 The following FAR provisions as required by the Federal Acquisition Regulation are attached hereto in full text and required to be returned with the quote submission.

4.6.1 FAR 52.252-5 – AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

4.6.2 DIAR 1452.215-71 – Use and Disclosure of Proposal Information—Department of the Interior (APR 1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C.

552), the following terms shall have the meaning set forth below:

(1) “Trade Secret” means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) “Confidential commercial or financial information” means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers “commercial and financial information obtained from a person and privileged or confidential,” and exemption (9), which covers “geological and geophysical information, including maps, concerning wells.”

(b) If the Quoter, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:

“The information specifically identified on pages ______ of this proposal constitutes trade secrets or confidential commercial and financial information which the Quoter believes to be exempt from disclosure under the Freedom of Information Act. The Quoter requests that this information not be disclosed to the public, except as may be required by law. The Quoter also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the Quoter as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.”

(c) The Quoter shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

“This page contains trade secrets or confidential commercial and financial information which the Quoter believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.”

(d) Information in a proposal identified by an Quoter as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the Quoter as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the Quoter's view that the information constitutes trade secrets or confidential commercial or financial information. The Quoter will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the Quoter to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the Quoter will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the Quoter concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government.

However, failure of an Quoter to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the Quoter had intended to mark, but that markings were omitted from the Quoter's proposal due to clerical error.

4.6.3 DIAR 1452.233-2 – Service of Protest Department of the Interior (JUL 1996)

(DEVIATION)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Department of the Interior Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, Mailstop VAE-AMD Sterling, VA 20166 Attn: Michelle Potter, Contracting Officer

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(c) A copy of the protest served on the Contracting Officer shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW, Room 6511, Washington, DC 20240.

4.7 FAR 52.252-1 – PROVISIONS INCORPORATED BY REFERENCE:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Quoter is cautioned that the listed provisions may include blocks that must be completed by the Quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

www.acquisition.gov/far

Provision Title Date 52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements— Representation

JAN 2017

52.204-7 System for Award Management NOV 2025 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-90 Offeror Identification NOV 2025

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-

Representation

NOV 2025

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

NOV 2025

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Deviation)

Mar 2026

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements— Commercial Acquisition (Deviation)

MAR 2026

52.217-5 Evaluation of Options JUL 1990

SECTION 5

EVALUATION OF QUOTATIONS

5.1 GENERAL INSTRUCTIONS

Quotations shall be prepared and submitted in accordance with the instructions contained in Section 4 of this RFQ. The technical submission will be evaluated separately from the price submission. Each submission will be evaluated against the evaluation factors and sub-factors listed below.

5.2 BASIS FOR AWARD

Award shall be made to the responsible Quoter whose quote, in conforming to this Request for Quote, provides an overall best value to the Government, technical and all other evaluation factors, and price considered. Since it may be in the best interest of the Government to consider award to other than the lowest priced Quoter, or other than the highest technically rated Quoter, the Government will use a tradeoff source selection approach to determine the quotation that represents the best overall value to the Government. The Government's objective is to obtain the highest technical quality considered necessary to achieve the project objectives, with a reasonable price. Technical and other evaluation factors are more important than price.

Quotations will be evaluated based on information submitted in the Price and Technical quotations.

The Government reserves the right not to make an award as a result of this competition if, in the opinion of the Government, none of the submissions would provide satisfactory performance at a price that is considered fair and reasonable and/or economically feasible or if agreement between the Government and Quoter on the terms and conditions cannot be reached within the timeframe established by the Contracting Officer.

5.3 TECHNICAL EVALUATION…