Brand Name or Equal Xorel Artform Acoustical Clouds Butler VAMC

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is procuring 36 Xorel Artform Acoustical Clouds utilizing specialized Xorel fabric for installation at the Butler VAMC - Mercer Community Based Outpatient Clinic. The acoustical clouds are 24-inch diameter, 3D style units that must be suspended 6-9 inches below a 9-foot suspended ceiling system, with specific placement over four cubicle sets (8 clouds each) and two printer areas (2 clouds each). The procurement requires Carnegie Xorel brand fabric due to its unique properties including fire retardancy, antimicrobial characteristics, and bleach-cleanability essential for healthcare environments. Questions regarding the solicitation were due by 4:00 PM EST on August 27, 2025, with all inquiries directed to Contract Specialist Olivia McDonald via email. The original quote submission deadline of September 3, 2025, was extended to September 8, 2025, at 4:00 PM EST through Amendment 1. Offerors must provide an Authorization Letter from the Original Equipment Manufacturer and submit all required documentation via email to the Contract Specialist.

This solicitation is designated as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, restricting competition to qualified SDVOSB entities. The contract value falls under the Simplified Acquisition Threshold of $250,000, as referenced in the Single Source Justification documentation. Delivery and installation are scheduled for October 13-17, 2025, with products required to be on-site prior to October 11, 2025. The place of performance is the Mercer Community Based Outpatient Clinic located in Hermitage, Pennsylvania 16148. No site visits are permitted for this procurement, and physical samples are not required at the time of quote submission. The project is classified under NAICS code 337214 (Office Furniture except Wood Manufacturing) and PSC code 7195 (Miscellaneous Furniture and Fixtures), with no Davis-Bacon wage requirements applicable since this is considered a commodity purchase rather than a construction project.