Brand Name or Equal Xorel Artform Acoustical Clouds Butler VAMC

The Department of Veterans Affairs VISN 4, Network Contracting Office 4, is conducting market research through this Sources Sought Notice to identify qualified businesses capable of providing 36 Xorel Artform Acoustical Clouds for the Butler Veterans Affairs Medical Center's Mercer Community Based Outpatient Clinic. The procurement requires specialized acoustic ceiling clouds, each 24 inches in diameter, featuring Carnegie Xorel fabric with Quiet-Core Plus Substrate and PET topper, designed to be suspended 6-9 inches from the ceiling in cubicle and printer areas. Each cloud must include four attachment points and carry a minimum ten-year manufacturer's warranty while meeting stringent fire safety standards including ASTM E84 Class A rating and low VOC emissions requirements. The solicitation falls under NAICS code 337214 (Office Furniture Manufacturing) with a small business size standard of 1,100 employees. Responses to this Request for Information are due by 4:00 PM Eastern Standard Time on August 11, 2025, with the government seeking detailed information about business capabilities, manufacturing origin, and ability to meet the specified technical requirements.

This opportunity does not utilize any set-aside designation and is open to all qualified businesses regardless of size or socioeconomic status. The procurement specifies delivery of the acoustic clouds to 1505 N. Hermitage Road, Hermitage, PA prior to October 11, 2025, with installation scheduled for October 13-17, 2025. The total quantity requirement is 36 individual acoustic ceiling clouds, each with identical specifications and technical requirements. No incumbent contractor or current service provider is identified in the documentation, suggesting this may be a new requirement or the government is exploring alternative sources. The notice does not specify any award values or budget ranges, as this is a market research phase focused on identifying capable suppliers rather than soliciting formal proposals. The relatively short timeline from the August 4, 2025 posting date to the August 11, 2025 response deadline indicates the government's urgency in advancing this procurement to the next phase.