Brand Name Only Nutrace R Scanners

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is soliciting quotes for the procurement of NuTrace R+ Scanners for the VA Pittsburgh Healthcare System's Sterile Processing Service. This is a brand name only acquisition requiring six specific scanners designed to improve instrument traceability and scanning reliability within the sterile processing environment. The scanners must feature 2D DataMatrix reading capability, stainless steel construction for durability in medical environments, and advanced camera and LED lighting technology to read challenging datamatrix codes while eliminating potential eye health hazards associated with current equipment. The procurement is justified as a single source acquisition due to compatibility requirements with the existing Censitrac equipment tracking system, ensuring 100% instrument traceability and accountability. Quotes are due by September 18, 2025, at 4:30 PM EDT, with the solicitation issued on September 11, 2025.

This procurement is designated as a 100% small business set-aside under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a size standard of 800 employees. The total contract value is $24,000.00 for six units at $4,000.00 per scanner, keeping the procurement under the Simplified Acquisition Threshold of $250,000. Market research conducted across multiple platforms including DSBS, vet-cert, GSA Advantage, GSA e-buy, and contract opportunities did not identify alternative vendors capable of providing the exact brand and specifications required. Delivery is required within 60 days after receipt of order to the VA Pittsburgh Healthcare System. The place of performance is Pittsburgh, PA 15240, where the scanners will be deployed to support the VA's mission of providing quality healthcare to veterans through enhanced medical instrument tracking capabilities.