EPDM Gasket Material for OEM Kelvion Low Temperature Fresh Water Coolers

The Department of the Navy Naval Supply Systems Command is soliciting competitive quotes for 1,062 EPDM flow gaskets specifically designed for Kelvion Inc VT2508 Low Temperature Fresh Water Coolers to be installed on the USNS CESAR CHAVEZ (T-AKE-14). This is a brand name source requirement that restricts bidding to Kelvion Inc or its authorized distributors, with prospective contractors required to submit documentation proving their authorized distributor status. The solicitation will be evaluated based on technical factors, delivery date, price, and past performance, with awards anticipated as firm fixed-price contracts under FAR Parts 12 and 13. The original response deadline of October 20, 2025 was extended to November 24, 2025 at 11:00 AM Pacific Standard Time following multiple amendments to the solicitation, with delivery required by December 30, 2025 to the Military Sealift Command BATS facility in San Diego, California. All prospective offerors must be registered in the System for Award Management (SAM) and must comply with various federal contracting regulations, packaging standards, and traceability requirements.

This procurement is designated as a Total Small Business set-aside under NAICS code 339991 (Gasket, Packing, and Sealing Device Manufacturing), with a size standard of 600 employees. The gaskets are critical replacement components for the ship's Low Temperature Fresh Water Cooler system, which supports the vessel's cargo refrigeration capabilities and main propulsion motor functionality; without proper cooler operation, the ship could lose over $1.5 million in food stores. Kelvion Inc holds proprietary rights to all technical data for these gaskets, and deliveries must comply with strict military standards and certifications from the American Bureau of Shipping (ABS) and United States Coast Guard. Contractors must use traceable freight methods, provide unique item identifiers for the gaskets, and provide 48-hour advance notification for all deliveries to the designated San Diego facility. The contract will be awarded on a single-award basis with delivery performance required by December 30, 2025, though the original requested delivery date was December 1, 2025.