Brand Name: EVAPCO Closed-Circuit Fluid Cooling Tower

The Department of the Air Force Air Education and Training Command, through the JBSA Lackland Contracting Squadron (502 CONS/JBKAA), is seeking to procure a brand-name EVAPCO ATW 238-3J-2 two-cell induced draft, counterflow closed-circuit fluid cooler for delivery to JBSA Fort Sam Houston, Texas. This procurement is specifically for the purchase and delivery of the cooling equipment to serve as a direct replacement for an existing unit that supports the HVAC system for Air Force student housing, with installation services explicitly excluded from the requirement. The government is conducting this as a sources sought notice to identify potential small business vendors capable of providing this specialized equipment, which must maintain compatibility with existing systems to ensure uninterrupted operations. The procurement falls under NAICS code 333415 (Air-Conditioning and Warm Air Heating Equipment Manufacturing) with a size standard of 1,250 employees, and the anticipated award structure will be a Firm Fixed Price Purchase Order. Interested offerors must submit their capability statements, complete the sources sought questionnaire, and provide any questions or concerns by Monday, August 25, 2025, at 1100 hours CDT to Contract Specialist Teresa Sullivan and Contracting Officer Emily Rodriguez.

This opportunity does not currently specify any set-aside designation, though the sources sought notice indicates the government is targeting small businesses and mentions potential socio-economic set-asides including 8(a) Program, HUBZone, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business, and Small Disadvantaged Business categories. No incumbent contractors or current service providers are identified in the documentation, and no specific award values or budget ranges have been disclosed at this pre-solicitation stage. The requirement involves the procurement of a single unit - one EVAPCO ATW 238-3J-2 fluid cooler - with detailed technical specifications including galvanized steel construction, stainless steel basins, Sensi-Pak heat transfer coil, two 15 HP fan motors, and two 3 HP spray pumps. The existing unit being replaced appears to be an aging EVAPCO Model ATW 238-3J-2 with Serial No. M014744, manufactured at EVAPCO's Midwest Plant in Greenup, Illinois, and photographs show visible rust and weathering indicating extended service life. The timeline for responses is compressed, with only six days between the posting date of August 19, 2025, and the response deadline of August 25, 2025.