Boston National Historical Park- EVENT MANAGEMENT

The National Park Service, Northeast Region, Boston National Historical Park is soliciting firm fixed price event management and setup services for the 250th Commemoration of Evacuation Day scheduled for March 17, 2026. The contractor will provide comprehensive event planning and production services including site plan preparation, stage and tent rental, audio-visual production, sound and lighting equipment, security management, generator rental, and technical coordination for an outdoor event at the Dorchester Heights Monument in South Boston. Evaluation will be based on the lowest-priced, responsible offeror whose offer meets technical acceptability criteria, with consideration given to the offeror's technical approach, past performance, and ability to complete the work as demonstrated through three recent and relevant past project references. The period of performance runs from February 6, 2026 to April 6, 2026, with post-event production editing and review included. Critical deadlines include January 26, 2026 for question submission, January 23, 2026 (today) for mandatory site visit attendance from 2:30 p.m. to 4:30 p.m. at 95R G Street, Boston, MA 02127, and January 28, 2026 at 12:00 p.m. Eastern Time for quote submission.

This solicitation is designated as a Total Small Business set-aside under NAICS code 561920 (Convention and Trade Show Organizers). No incumbent contractor or award value range has been identified in the available documents. The contract structure includes a primary firm fixed price line item for core event management services, with 12 optional line items for additional services that may be requested by the government. The event will take place at the Dorchester Heights Monument and grounds in Boston, Massachusetts, and is anticipated to draw large crowds including elected officials, dignitaries, military leaders, veterans, and community members to commemorate the 250th anniversary of the British evacuation during the American Revolution. The solicitation requires adherence to Service Contract Act wage determinations applicable to Massachusetts counties, with specific work hour restrictions and strict ground protection requirements to preserve the historical site's integrity.