Bleacher Rental and Setup for Academy Commencement Ceremony

Bleacher Rental and Installation Services

United States Coast Guard Academy New London, CT

70Z08424QAA151500

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR subpart 12.6 and subpart 13.5, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  Solicitation number 70Z08424QAA151500 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 Effective date: Feb 23, 2024.

The North American Industry Classification System (NAICS) code that applies to this Request for Quote (RFQ) is 532310 (General Rental Centers) and its size standard is $9M.

This solicitation is issued as a 100% Total Small Business Set-Aside.

All responsible small business sources may submit a quotation, which shall be considered by the agency.

U.S. Coast Guard (USCG) Office of Procurement and Contracting Commercial Support Services Branch (LOG-931) invites you to submit an offer to furnish, assemble, disassemble and remove portable bleacher systems for the USCG Academy Commencement Ceremonies at Cadet Memorial Field at the USCG Academy located at 15 Mohegan Ave, New London, CT 06320, with a base period beginning on or about 14 May 2024 through 14 April 2025, with four 12-month option periods, if exercised by the Government ending 30 April 2029. The total duration of this contract shall not exceed five (5) years. Offerors that have this capability are invited to submit quotations in accordance with the requirements stipulated in this solicitation.

The following documents are attached:

Attachment 1: Performance Work Statement

Attachment 2: Department of Labor Wage Determination

Attachment 3:TE 1 2024-2028 Graduation Site Map

Attachment 4:TE 2 Cadet Memorial Field Drawings

Attachment 4:TE 3 Seating Diagram

Attachment 5: Schedule of Pricing (To be filled out by the Offeror)  

Attachment 6: Solicitation Provisions and Clauses

Site Visit: A Site Visit for this requirement is going to be with the COR Jason C. Billings on Tuesday March 26, 2024, at 09:00 am Eastern Standard Time. You may contact the COR at Jason.C.Billings@uscg.mil and RSVP 72 hours prior to the site visit. The Government is not responsible for costs associated with the Site Visit.

Questions: Questions will only be accepted until 2:00 PM ET, Friday March 29,2024 via email to the Contract Specialist Kadizha Hankins, Kadizha.a.Hankins@uscg.mil.

Closing date and time for receipt of offers is Friday 9 April 2024 at 4:00 pm Eastern Standard Time.  Anticipated award date is on or about 14 May 2024.  E-mail quotations are preferred and may be sent to Contract Specialist Kadizha Hankins at email Kadizha.A.Hankins@uscg.mil, and Tina M.Ford at email Tina.M.Ford@USCG.mil please indicate 70Z08424QAA151500 in subject line. 

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests and CC the Contracting Officer. Under this informal process the agency is not required to suspend contract award performance.  Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman at OPAP@uscg.mil and the Contracting Officer: solicitation/contract number, contracting office, Contracting Officer’s name, solicitation closing date (if applicable), and their concerns.

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program, and CC the Contracting Officer in all communications.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the government.  The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed.  To be timely protests must be filed within the period specified in FAR 33.103(e).  Formal protests filed under the OPAP program should be emailed to OPAP@uscg.mil and the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.