Black Hills National Forest - Vehicle Accident Repair
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LP25Q0009
- Agency
-
Region 2 - Rocky Mountain Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811121 Automotive Body, Paint, and Interior Repair and Maintenance
- Place of performance
- Custer, South Dakota 57730, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service R2-Rocky Mountain Region is soliciting repair services for a government vehicle damaged in an accident, located at the Black Hills National Forest in Custer, South Dakota. The contract requires a comprehensive vehicle restoration, including bodywork, paintwork, mechanical repairs, and safety system checks that meet manufacturer specifications and government standards. Contractors must perform a detailed vehicle inspection, provide a comprehensive repair estimate, and use Original Equipment Manufacturer (OEM) or equivalent parts to restore the vehicle to its pre-accident condition. Evaluation criteria will include visual inspection of exterior and interior repairs, functional testing of mechanical and electrical systems, and compliance with the Statement of Work requirements. Responses are due by December 30, 2024, at 5:00 PM EST, with proposals submitted to Bryan Reeves.
This solicitation is a total small business set-aside under NAICS code 811121 for Automotive Body, Paint, and Interior Repair and Maintenance, with a $9 million size standard. The damaged vehicle is a 2022 Ford Ranger XL 4 Door Crew Cab with 18,684 miles, requiring repair within a 50-mile radius of the Black Hills National Forest. The contract period of performance is from January 13, 2025, through February 27, 2025, with a strict 45-calendar-day completion requirement. Potential subcontractors can inspect the vehicle in person at 1019 N 5th Street, Custer SD by contacting Craig Dierkhising or Dan Hunter during normal business hours. Payment will be processed through IPP.gov upon government acceptance of the completed repairs, with contractors required to submit an itemized invoice demonstrating full compliance with contract specifications.
Notice text
2 versions
Update #2 · Latest ·
***Questions and Answers document has been attached to this solicitation. This document will be continually updated as vendors questions come in and will be available for all to see.
Repair of a government vehicle that sustained damages due to an accident. The repairs must
restore the vehicle to its original operational and aesthetic condition in compliance with
manufacturer specifications and applicable government standards.
Repairs must be performed within a 50 miles radius from where truck is located: BLACK HILLS
NATIONAL FOREST 1019 N FIFTH ST CUSTER SD 57730-8214.
The contractor shall:
1. Inspect the vehicle to assess all visible and hidden damages resulting from the accident.
2. Provide a detailed estimate of repair costs, including parts, labor, and any other associated
expenses.
3. Perform repairs to restore the vehicle to its pre-accident condition. This includes, but is not
limited to:
- Bodywork (dent removal, panel replacement, etc.).
- Paintwork (matching original paint)
- Mechanical repairs (e.g., suspension, other systems impacted by the accident).
- Safety system checks and repairs (airbags, sensors, etc.).
The contractor shall ensure that:
- All repairs comply with manufacturer guidelines and government safety standards
- Replacement parts are Original Equipment Manufacturer (OEM) or equivalent.
- The vehicle’s functionality and appearance are restored to pre-accident conditions.
3 of 23
The repair work shall be completed within 45 calendar days from the date of award of the
contract.
The government will inspect and approve the vehicle after repairs are completed. Acceptance
will be based on:
- Visual inspection of exterior and interior repairs.
- Functional testing of mechanical and electrical systems.
- Compliance with the SOW requirements.
Payment will be made upon completion through the government invoicing platform (IPP.gov)
after acceptance of all repairs and submission of an itemized invoice is uploaded into IPP.
Location
Repairs must be performed within a 50 miles radius from where truck is located: BLACK HILLS
NATIONAL FOREST 1019 N FIFTH ST CUSTER SD 57730-8214.
Update #1 ·
Repair of a government vehicle that sustained damages due to an accident. The repairs must
restore the vehicle to its original operational and aesthetic condition in compliance with
manufacturer specifications and applicable government standards.
Repairs must be performed within a 50 miles radius from where truck is located: BLACK HILLS
NATIONAL FOREST 1019 N FIFTH ST CUSTER SD 57730-8214.
The contractor shall:
1. Inspect the vehicle to assess all visible and hidden damages resulting from the accident.
2. Provide a detailed estimate of repair costs, including parts, labor, and any other associated
expenses.
3. Perform repairs to restore the vehicle to its pre-accident condition. This includes, but is not
limited to:
- Bodywork (dent removal, panel replacement, etc.).
- Paintwork (matching original paint)
- Mechanical repairs (e.g., suspension, other systems impacted by the accident).
- Safety system checks and repairs (airbags, sensors, etc.).
The contractor shall ensure that:
- All repairs comply with manufacturer guidelines and government safety standards
- Replacement parts are Original Equipment Manufacturer (OEM) or equivalent.
- The vehicle’s functionality and appearance are restored to pre-accident conditions.
3 of 23
The repair work shall be completed within 45 calendar days from the date of award of the
contract.
The government will inspect and approve the vehicle after repairs are completed. Acceptance
will be based on:
- Visual inspection of exterior and interior repairs.
- Functional testing of mechanical and electrical systems.
- Compliance with the SOW requirements.
Payment will be made upon completion through the government invoicing platform (IPP.gov)
after acceptance of all repairs and submission of an itemized invoice is uploaded into IPP.
Location
Repairs must be performed within a 50 miles radius from where truck is located: BLACK HILLS
NATIONAL FOREST 1019 N FIFTH ST CUSTER SD 57730-8214.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.docx | DOCX document | |
| Vehicle Photo 2.jpg | JPG image | |
| 1240LP25Q0009 Vehicle Accident Repair.pdf | ||
| Vehicle Photo 1.jpg | JPG image | |
| Past Performance Data Sheet.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Black Hills National Forest - Vehicle Accident Repair | Award Notice | |
| This notice | Solicitation |
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