Bismarck ND Marathon Retreat
Closed Solicitation Posted
- Solicitation number
- FA452826QPB10
- Agency
-
Global Strike Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Bismarck, North Dakota, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Global Strike Command seeks event planning services for a Resiliency Retreat in Bismarck, North Dakota, scheduled September 18–20, with proposals due August 24. This is a 100% small business set-aside under NAICS 561920, Convention and Trade Show Organizers.
Place of performance is Bismarck, ND, in close proximity to the Bismarck Marathon start point at 600 E Boulevard Ave. The solicitation is issued as a combined synopsis/solicitation and RFQ (FA452826QPB10); no separate written solicitation will be issued.
The contractor must provide lodging in a block of 18 rooms (minimum 36 total beds with queen or double-sized beds), meeting space for 50 people equipped with podium, projector, and AV system (Friday 3:00 p.m. to 10:00 p.m.), a pasta-based dinner for 50 participants Friday 5:30 p.m. to 7:00 p.m. with water, juice, soda, and coffee service, and complimentary breakfast access. All lodging must be clean, safe, and offer complimentary breakfast; the contractor must provide pictures or a link of proposed lodging with their quote for government review. Check-in is available by 3:00 p.m. CST Friday, September 18; check-out is no later than 11:00 a.m. CST Sunday, September 20. The contractor must also register and pay for up to 30 participants in the Bismarck 5K/10K/Half/Full Marathon on Saturday and arrange dinner for up to 50 participants at Fogao Gaucho Brazilian Steakhouse on Saturday between 4:00 p.m. and 6:00 p.m., including one fountain drink per participant. Final participant numbers will be confirmed no later than seven days prior to September 18. The contractor must designate an English-fluent contract manager with full authority over daily operations before contract start. Evaluation criteria are price, past performance, and technical factors. The government reserves the right to reschedule events with five days' notice at no additional cost.
Notice text
3 versions
Update #3 · Latest ·
AMENDMENT 2 - Para 3.2 of the PWS is updated to state that the dinner on Saturday, September 19, shall be served between 4:00 PM and 6:00PM CDT.
AMENDMENT 1 - Add requirement to PWS that lodging must be clean, safe, and offer complimentary breakfast. The contractor must provide pictures and/or a link of the proposed lodging with their quote for the Government to review to be considered compliant.
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPB10 is issued as a request for quotation (RFQ) for event planning services. The 5th Bomb Wing (5th BW) Chaplain has a requirement for a contractor to facilitate events for a Resiliency Retreat in Bismarck, ND, in close proximity to the Bismarck Marathon start point: 600 E Boulevard Ave, Bismarck, ND 58505; 18-20 September 2026. Check-in: Available by 3:00 p.m. (CST) on Friday, 18 September 2026. Check-out: No later than 11:00 a.m. (CST) on Sunday, 20 September 2026. - The final number of participants will be confirmed no later than seven (7) days prior to 18 September 2026.
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items: (See attachments for more information.)
1. Hotel Rooms (Block of 18 Rooms containing two (2) queen-sized or two (2) double-sized beds, for a required minimum of 36 total beds. Lodging must be clean, safe, and offer complimentary breakfast)
2. Meeting Space (Friday 18 September 2026: Meeting Space (3:00 PM – 10:00 PM CST): A room with a minimum capacity for 50 people, equipped with a podium, projector, and AV system.)
3. Catered Meal (Friday 18 September 2026) (5:30 PM – 7:00 PM CST): The Contractor shall provide a pasta-based meal for 50 participants, served in the meeting space. Service must include water, juice, soda, and coffee. If the hotel cannot provide this meal, the Contractor is responsible for arranging catering from an outside vendor (e.g., Olive Garden) and ensuring it can be served in the meeting space.
4. Race Registration. 30 participants for the Bismark 5K/10K/Half/Full Marathon on Saturday, 19 September 2026 (The final number of participants will be confirmed no later than seven (7) days prior to 19 September 2026.)
5. Steakhouse Dinner (up to 50 participants at Fogão Gaúcho Brazilian Steakhouse Bismarck on 19 September 2026)
6. Event Planning & Management
The contractor must provide pictures and/or a link of the proposed lodging with their quote for the Government to review to be considered compliant.
The following factors will be used to evaluate offers: Price, Technical, and Past Performance. Technical acceptabiilty will be determined by the offeror's compliance with required specifications and this RFQ. Award will be made to the offeror whose quote represents the best value to the Government. Best value will be determined by considering price, past performance, and compliance with required specifications and this RFQ.
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 11:00 a.m. CDT on August 24, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
Update #2 ·
AMENDMENT 1 - Add requirement to PWS that lodging must be clean, safe, and offer complimentary breakfast. The contractor must provide pictures and/or a link of the proposed lodging with their quote for the Government to review to be considered compliant.
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPB10 is issued as a request for quotation (RFQ) for event planning services. The 5th Bomb Wing (5th BW) Chaplain has a requirement for a contractor to facilitate events for a Resiliency Retreat in Bismarck, ND, in close proximity to the Bismarck Marathon start point: 600 E Boulevard Ave, Bismarck, ND 58505; 18-20 September 2026. Check-in: Available by 3:00 p.m. (CST) on Friday, 18 September 2026. Check-out: No later than 11:00 a.m. (CST) on Sunday, 20 September 2026. - The final number of participants will be confirmed no later than seven (7) days prior to 18 September 2026.
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items: (See attachments for more information.)
1. Hotel Rooms (Block of 18 Rooms containing two (2) queen-sized or two (2) double-sized beds, for a required minimum of 36 total beds. Lodging must be clean, safe, and offer complimentary breakfast)
2. Meeting Space (Friday 18 September 2026: Meeting Space (3:00 PM – 10:00 PM CST): A room with a minimum capacity for 50 people, equipped with a podium, projector, and AV system.)
3. Catered Meal (Friday 18 September 2026) (5:30 PM – 7:00 PM CST): The Contractor shall provide a pasta-based meal for 50 participants, served in the meeting space. Service must include water, juice, soda, and coffee. If the hotel cannot provide this meal, the Contractor is responsible for arranging catering from an outside vendor (e.g., Olive Garden) and ensuring it can be served in the meeting space.
4. Race Registration. 30 participants for the Bismark 5K/10K/Half/Full Marathon on Saturday, 19 September 2026 (The final number of participants will be confirmed no later than seven (7) days prior to 19 September 2026.)
5. Steakhouse Dinner (up to 50 participants at Fogão Gaúcho Brazilian Steakhouse Bismarck on 19 September 2026)
6. Event Planning & Management
The contractor must provide pictures and/or a link of the proposed lodging with their quote for the Government to review to be considered compliant.
The following factors will be used to evaluate offers: Price, Technical, and Past Performance. Technical acceptabiilty will be determined by the offeror's compliance with required specifications and this RFQ. Award will be made to the offeror whose quote represents the best value to the Government. Best value will be determined by considering price, past performance, and compliance with required specifications and this RFQ.
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 11:00 a.m. CDT on August 24, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA452826QPB10 is issued as a request for quotation (RFQ) for event planning services. The 5th Bomb Wing (5th BW) Chaplain has a requirement for a contractor to facilitate events for a Resiliency Retreat in Bismarck, ND, in close proximity to the Bismarck Marathon start point: 600 E Boulevard Ave, Bismarck, ND 58505; 18-20 September 2026. Check-in: Available by 3:00 p.m. (CST) on Friday, 18 September 2026. Check-out: No later than 11:00 a.m. (CST) on Sunday, 20 September 2026. - The final number of participants will be confirmed no later than seven (7) days prior to 18 September 2026.
This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Line Items: (See attachments for more information.)
1. Hotel Rooms (Block of 18 Rooms containing two (2) queen-sized or two (2) double-sized beds, for a required minimum of 36 total beds.)
2. Meeting Space (Friday 18 September 2026: Meeting Space (3:00 PM – 10:00 PM CST): A room with a minimum capacity for 50 people, equipped with a podium, projector, and AV system.)
3. Catered Meal (Friday 18 September 2026) (5:30 PM – 7:00 PM CST): The Contractor shall provide a pasta-based meal for 50 participants, served in the meeting space. Service must include water, juice, soda, and coffee. If the hotel cannot provide this meal, the Contractor is responsible for arranging catering from an outside vendor (e.g., Olive Garden) and ensuring it can be served in the meeting space.
4. Race Registration. 30 participants for the Bismark 5K/10K/Half/Full Marathon on Saturday, 19 September 2026 (The final number of participants will be confirmed no later than seven (7) days prior to 19 September 2026.)
5. Steakhouse Dinner (up to 50 participants at Fogão Gaúcho Brazilian Steakhouse Bismarck on 19 September 2026)
6. Event Planning & Management
The following factors will be used to evaluate offers: Price, Technical, and Past Performance. Technical acceptabiilty will be determined by the offeror's compliance with required specifications and this RFQ. Award will be made to the offeror whose quote represents the best value to the Government. Best value will be determined by considering price, past performance, and compliance with required specifications and this RFQ.
NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.
Quotes are due no later than 11:00 a.m. CDT on August 24, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.
Files
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside | |
| Yellow Ribbon Requirement | Army National Guard | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity