Billings Area Indian Health Service Laboratory Proficiency Testing Program

Sources Sought: Laboratory Proficiency Testing Program

Sources Sought Number: 75H70926BAO-007-SS

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Small Business Economic Enterprise (ISBEE) or Indian Economic Enterprises (IEE) sources pursuant to the Buy Indian Act (25 U.S.C. 47) that can provide Clinical Laboratory Proficiency Testing for the Billings Area Indian Health Service.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable North American Industry

Classification System (NAICS) code for this acquisition is 621511, Medical Laboratories. Other relevant NAICS codes will be considered based on responses received.

Background/Purpose Objectives:

The Billings Area Indian Health Service requires a clinical laboratory proficiency testing program that is equal to American Proficiency Institute (API) and is approved by the Centers for Medicare & Medicaid Services (CMS), the Joint Commission, the Commission on Office Laboratory Accreditation (COLA) accreditor.   Include information on the scope of proficiency testing including analysis of blind samples at regular intervals for clinical laboratory.

1. Period of Performance

• Base Plus 4 Option Years

1. Capability Statement/Information:

Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

• A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.
• Information in sufficient detail of the respondent’s (a) current capability and capacity to provide deliverable; (b) proof of license ownership or distribution; (c) any relatable experience and past performance; and (d) examples of prior completed Government contracts and other related information.
• The respondents’ UEI number, organization name, address, point of contact, and size and type of business pursuant to NAICS code:  621511 Medical Laboratories or comparable NAICS.

Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

Point of Contact: Vincent Hansen, Contract Specialist at Vincent.Hansen@ihs.gov. Must include Sources Sought Number 75H70926BAO-007-SS in the Subject Line. The due date for receipt of statements is November 14, 2025, 12:00 p.m. Mountain Standard Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirements,

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov.

However, responses to this notice will not be considered adequate responses to a solicitation. 

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.