Base Elizabeth City CG Day Tent Rental

The U.S. Coast Guard seeks a qualified vendor to provide complete tent rental services for Coast Guard Day on August 1, 2025, including all necessary transportation, labor, equipment, and materials. The Department of Homeland Security's U.S. Coast Guard requires the contractor to supply specific tent configurations as detailed in the specification sheet, including one 40x40 Keder tent, one 40x40 pole tent, two 20x60 tents with rain gutters, two 30x80 tents, one 35x40 Marquee Hex tent, and two 10x20 tents, along with concrete blocks for stabilization. The contractor must arrange setup 1-2 days prior to August 1 and pickup 1-2 days after the event. All eligible responsible sources may submit quotes, though those lacking an active SAM.gov vendor record or failing to meet small business size requirements prior to the submission deadline will be deemed ineligible or non-responsive. Written questions concerning the solicitation must be submitted by NOON Eastern Time on May 1, 2025, with all quotes due by NOON Eastern Time on May 8, 2025, submitted via email to Tami.N.Clark@uscg.mil. A mandatory site visit is scheduled for April 29, 2026, at 10:00 AM, with interested vendors required to contact the Unit Contracting Officer Representative Kevin Chrisman at Kevin.T.Chrisman@uscg.mil to be added to the attendance list.

This procurement is a 100% small business set-aside under NAICS code 532284 (Recreational Goods Rental) with a small business size standard of $9 million in annual revenue. No incumbent contractor is identified in the solicitation documents, indicating this may be a new procurement or replacement of a previous vendor arrangement. The government anticipates awarding a Firm-Fixed Price contract, though no specific budget ceiling or estimated award value is disclosed in the solicitation materials. Performance is required to commence within 14 calendar days of contract award and be completed within 30 calendar days, encompassing the setup period before and removal period after the August 1 event. The place of performance is Elizabeth City, North Carolina 27909, where Base Elizabeth City is located and where the Coast Guard Day event will take place.