Barriers Maintenance Kaiserslautern Military Community
Closed Pre-Solicitation Posted
- Solicitation number
- FA5613-0001
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Kaiserslautern Rhineland-Palatinate 09094 Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force, United States Air Forces in Europe - Air Forces Africa is conducting market research to identify potential contractors for maintenance, safety inspections, and repair services for vehicle crash-beam and wedge barriers, tire killers, bollards, arm barriers, quick folding and sliding gates located across the Kaiserslautern Military Community (KMC) in Germany, including Ramstein Air Base and four additional military installations. The contractor must provide all necessary management, tools, supplies, equipment, parts, and labor to ensure continuous and safe operation of these security devices in compliance with all applicable German local, state, and federal standards, codes, laws, manufacturer recommendations, and required safety regulations. Key qualifications include membership in German trade chambers and competency certificates for operating power-driven equipment as required by German law, though manufacturer training certificates are not required unless mandated by German regulations. The Performance Work Statement establishes strict performance requirements including response times of three hours for routine service calls and two hours for emergencies, along with mandatory monthly reporting and a quality control program. This is a Sources Sought Synopsis and Request for Information issued in accordance with FAR 52.215-3 for planning purposes, with responses due by January 23, 2026.
This procurement is not designated as a set-aside contract. The estimated annual workload is substantial, including 57 sliding gate inspections, 134 semi-annual maintenance checks, 32 quarterly quick folding gate maintenance tasks, 84 quarterly maintenance inspections, 101 routine service calls, and 16 emergency service calls, with an estimated annual parts cost of EUR98,000. The equipment list includes 153 pieces of security and access control equipment across multiple locations, with most items currently marked as expired and requiring maintenance. The equipment inventory encompasses various manufacturers including Gunnebo, Elkosta, Automatic Systems, and BFT, with maintenance intervals specified as either semi-annual or annual depending on equipment type. No incumbent contractor information is provided in this pre-solicitation notice, as this is a market research and sources sought phase rather than a formal solicitation. The actual contract award and final performance period have not yet been determined, pending responses to this request for information.
Notice text
- Sources Sought Synopsis for Planning Purposes. This is a Sources Sought Synopsis and Request for Information (RFI) in accordance with Federal Acquisition Regulation (FAR) 52.215-3 --Request for Information or Solicitation for Planning Purposes (Oct 1997). The purpose of this Sources Sought Synopsis is for market research, capability to perform and to determine offeror interest. This scope of work is for Maintenance, Safety Inspections and Repair of Crash-Beam, Wedge Barriers, Tire Killer, Bollards, Arm Barriers, Quick Folding and Sliding Gates in the Kaiserslautern Military Community (KMC).
a. Background: The Government is conducting market research to identify companies as potential sources that may possess the expertise, capabilities, and experience to respond to the requirements competently and competitively. The contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property of Vehicle crash-beam and wedge barriers, tire killer, bollards, arm barriers, quick folding and sliding gates in the Kaiserslautern Military Community (KMC), Ramstein Air Base (TYFR), Ramstein Air Base-Construction & Training Squadron (MTMC), Kaiserslautern-Vogelweh (YANB), Kaiserslautern-Einsiedlerhof (TYFT) and Kaiserslautern-Kapaun Air Station (TYFU) in a manner that will ensure continuous and safe operation. Services are to be performed in accordance with all applicable German local, state, and federal standards, codes, laws, manufacturer recommendations and all required safety regulations. The most stringent of these shall apply. Manufacturer training certificates are not required to perform services under this contract unless required by German law/regulation. Please See attached PWS
- a. The Government does not intend to award a contract based on this synopsis or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in FAR 31.205-18, Bid and Proposal costs. Companies responding to this market research are advised that participation does not ensure participation in future solicitations or contract awards. The Government will not reimburse any company or individual for any expenses associated with preparation or participation in this research. Respondents are solely responsible for all expenses associated with responding to this RFI.
b. Although “proposal” and “offeror” are used in this Sources Sought Synopsis, your response will be treated as information only. It shall not be used as a proposal.
c. Program Requirements: All services shall be performed in accordance with the Performance Work Statement and follow all applicable German and EU laws in their current version and conform to standard commercial practices.
3. Response Instructions. In response to this Sources Sought, please provide the following information:
Business Information:
(1) Please provide the following business information for your company and for any teaming or joint venture partners:
- Company Name:
- Address:
- Point of Contact:
- CAGE Code:
- Phone Number:
- E-mail Address:
- Web Page URL:
Submission Information:
- Please email questions and response to: Ms. Cevonia Joshua, e-mail: cevonia.joshua.1@us.af.mil and Mr. Mark Nava, email mark.nava.2@us.af.mil, no later than Friday, 23 January 2026, to be considered timely. Emailed response must be received no later than the above-mentioned time/date for the Government to consider your response in formulating our market research.
- Direct and succinct responses are preferred. Marketing materials are considered an insufficient response to this synopsis. Please limit responses to no more than 15 pages and identify a representative to support further Government inquiries and requests for clarification of the information provided, if needed.
- Respondents should indicate which portions of their response are restrictive/proprietary and should mark them accordingly.
Files
| File | Type | Posted |
|---|---|---|
| PWS Barrier-Tire Killer-Bollard-Gates.pdf | ||
| Barrier Appendix B.pdf |
Similar open opportunities
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity