Automated Dormitory Lockout Key Management System for Eielson AFB, AK
Closed Solicitation Posted
- Solicitation number
- FA500425Q0061
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Eielson AFB, Alaska 99702, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Pacific Air Forces is procuring an automated dormitory lockout key management system for Eielson Air Force Base in Alaska. The solicitation requires a sophisticated smart key management system with over 1,100 individual, tamper-resistant compartments that must be controlled through biometric or RFID authentication. The system must include advanced administrative capabilities such as user permission assignment, checkout reasoning requirements, due date setting, key quantity limitations per user, push notifications for overdue keys, and comprehensive audit trail maintenance. Additional requirements include a touchscreen interface, integration with 24/7 video surveillance, one-year on-site warranty, training, and phone support. The government will evaluate proposals based on technical capability of the item and price, with proposals due by September 19, 2025 at 9:00 AM Alaska Standard Time via email to Jose Jimenez and Vanessa Gray.
This procurement is designated as a total small business set-aside, though the solicitation document specifically mentions it as a Women-Owned Small Business (WOSB) set-aside with a maximum contract value of $25,000,000. The contract falls under NAICS code 561621 for Security Systems Services and requires delivery of a single cabinet system to Eielson Air Force Base by October 31, 2025. The system must accommodate a minimum of 1,100 key cards with each key stored in an isolated compartment, and the government has expressed preference for solutions offering remote monitoring capabilities, real-time alerts, and scalability for future expansion. The contract structure is firm fixed price for this commercial product acquisition, with performance taking place at Eielson AFB, Alaska 99702.
Notice text
The requirements is for a secure lockout key management system with over 1,100 individual, tamper-resistant compartments controlled by biometric or RFID authentication. The system must allow administrators to assign user permissions, require checkout reasoning, set due dates, and limit the number of keys issued. It must also provide push notifications for overdue or unreturned keys and maintain a full audit trail. A touchscreen interface and integration with 24/7 video surveillance are required, along with a one-year on-site warranty, training, and phone support. The system must be delivered as a single cabinet, with preference for solutions that offer remote monitoring, real-time alerts, and scalability for future expansion.
Proposal Due Date: 19 September 2025 at 9:00 AM Alaska Standard Time via email to Jose Jimenez at jose.jimenez.16@us.af.mil and Vanessa Gray at vanessa.gray.3@us.af.mil.
Files
| File | Type | Posted |
|---|---|---|
| Salient Characteristics.pdf | ||
| Solicitation - FA500425Q0061.pdf |
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