AUTOCLAVE PREVENTIVE MAINTENANCE AND REPAIR – Wenatchee, WA
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0839
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- Wenatchee, Washington 98801, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Agricultural Research Service within the Department of Agriculture has issued a Request for Quotation (RFQ 1232SA25Q0839) for autoclave preventive maintenance and repair services at the Wenatchee Tree Fruit Research Lab. The procurement seeks annual maintenance services for an Amsco 250LS steam sterilizer, which is critical for daily research operations including sterilization of laboratory materials, tools, chemical reagents, nutrient media, and biological waste. The contract includes quarterly preventative maintenance, unscheduled repairs using STERIS-approved parts, and technician travel costs, with a commitment to complete repairs within one week of reporting issues. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation methodology, selecting the lowest-priced quote that meets all technical requirements based on technical capability and price factors. Quotes are due September 24, 2025, with delivery required 365 days after award.
This procurement is designated as a total small business set-aside under NAICS code 541990 (All Other Professional, Scientific, and Technical Services) with a size standard of $19.5 million. The contract structure includes a base year from September 29, 2025 to September 28, 2026, with four additional one-year option periods, creating a potential five-year contract duration. While specific dollar amounts are not disclosed in the pricing schedule, the contract will cover all maintenance and repair costs including technician travel expenses. Services will be performed at the USDA ARS Wenatchee facility located at 1104 N. Western Ave, Wenatchee, WA 98801, during normal business hours from 8:00 a.m. to 4:30 p.m., Monday through Friday. The solicitation follows simplified acquisition procedures under FAR Parts 12 and 13 for commercial items and requires offerors to maintain active SAM.gov registration and complete all required representations and certifications.
Notice text
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number is 1232SA25Q0839 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a small business set-aside. The associated NAICS code is 541990 the small business size standard is $19.5M.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - Autoclave preventative maintenance and repair service
1001 - Option Year One - Autoclave preventative maintenance and repair service
2001 - Option Year Two - Autoclave preventative maintenance and repair service
3001 - Option Year Three - Autoclave preventative maintenance and repair service
4001 - Option Year Four - Autoclave preventative maintenance and repair service
vi. Description/Statement of Work/Specification:
See Specifications
vii. Date(s) and place(s) of delivery and acceptance:
Deliver 365 days after award.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by 1:00PM Eastern – 09/24/2025
Submit quotes to the following e-mail address(es), by the quote due date and time:
peter.b.nelson@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to Peter Nelson – peter.b.nelson@usda.gov no later than 5:00PM Eastern on 9/22/2025
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - SOW.pdf | ||
| 2015-5541 Wage Determination.pdf | ||
| RFQ 1232SA25Q0839.pdf | ||
| Attachment 3 - Schedule of Prices.xlsx | XLSX spreadsheet |
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