Audiology Equipment Calibration and Preventative/Corrective Maintenance

The United States Army Medical Research Acquisition Activity (USAMRAA) on behalf of the Defense Health Agency (DHA), Naval Health Clinic (NCH) – Hawaii intends to execute a firm-fixed price contract, on a sole source basis under the authority of Federal Acquisition Regulation (FAR) 13.106-1(b)(1), to E3 Diagnostics Incorporated (E3), 3333 N Kennicott Avenue, Arlington Heights, Illinois 60004-1429. This requirement is for annual calibration and preventative/corrective maintenance services of diagnostic audiology equipment installed at NHC – Hawaii located at the Joint Base Pearl Harbor-Hickam and the Branch Health Clinic (BHC) – Kaneohe Bay located at the Marine Corps Base Hawaii-Kaneohe Bay (MCBH). See Attachment 1 – Equipment List for an itemized list of equipment to be covered.

E3 is the only source able to meet the Government’s requirement. Maintenance services are required to be provided by an Original Equipment Manufacturer (OEM) or an OEM authorized maintenance provider so that the warranty is retained.  E3 is the only vendor authorized to service all the equipment within Attachment 1.  The OEMs have provided letters stating that E3 is the sole provider of these services.

This notice of intent is not a request for competitive proposals and no solicitation document exists for the requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. Capability statements shall not exceed 5 (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

Capability statements should appear on company letterhead and includes affirmation of active registration in the System of Award Management (SAM), your qualifications and any other applicable data or information. Additionally, respondents should indicate whether they are a large business, small business, small-disadvantaged business, 8(a) concern, woman-owned small business, HUBZone, service-disabled veteran-owned small business, or qualify as socially or economically disadvantaged.

Capability statements shall be electronically submitted to Jeanette Collins at jeanette.m.collins4.civ@health.mil, and Shannon Lertora at, shannon.p.lertora.civ@health.mil, in either Microsoft Word or Adobe Portable Document Format (PDF), no later than (NLT) 2:00 p.m. local on 28 May 2025. Your response shall reference this Notice ID number (PANDHA-25-P-8452) in the subject line of your e-mail and on all enclosed documents. All data received in response to this Notice of Intent that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.