Association of the United States Army (AUSA) 2025 Exhibit Build
Closed Solicitation Posted
- Solicitation number
- HQ003425QE121
- Agency
-
Washington Headquarters Service
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Washington Headquarters Service is seeking a contractor to design and build a custom 800 square foot exhibit booth for the Defense Security Cooperation Agency at the Association of the United States Army (AUSA) 2025 trade show in Washington DC. This non-personal services contract requires comprehensive exhibit services including design development with two render submissions, construction of a sophisticated booth featuring a reception area, Distinguished Visitor lounge, storage closet, two meeting rooms, and specialized components like backlit graphics and LED lighting that incorporate DSCA branding and U.S. flag colors. The contractor will be responsible for the complete exhibit lifecycle from initial design through on-site support, daily cleaning, beverage service, and post-show teardown. Proposals will be evaluated using a Best Value Tradeoff methodology, with technical acceptability determined by the comprehensiveness of proposal details and pricing analyzed for fairness and reasonableness under FAR 15.404-1(b). Critical deadlines include questions due by 1:00 PM EST on June 24, 2025, and final quotes due by 1:00 PM on July 7, 2025, with offers required to remain valid for 120 calendar days.
This solicitation is designated as a 100% Small Business Set-Aside under NAICS code 561920 (Convention and Trade Show Organizers) with a size standard of $20,000,000. The contract will be awarded as a Firm Fixed Price arrangement covering a single line item for one complete exhibit booth, though no specific dollar amounts are disclosed in the available pricing template. The performance period spans from October 1, 2025, through October 31, 2025, encompassing the trade show dates of October 13-15, 2025, at the AUSA event in Washington DC. The exhibit will be located at Booth Space #2339 and requires delivery coordination with the Defense Security Cooperation Agency in Arlington, Virginia. Offerors must demonstrate recent and relevant experience within the past two years in trade show exhibit design and construction, preferably with defense sector clients, and must submit their proposals electronically through the Procurement Integrated Enterprise Environment (PIEE) system.
Notice text
This is a non-personal services opportunity to design and build the Department of Defense (DoD) booth at the Association of the United States Army (AUSA) 2025 in Washington DC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - HQ003425QE121.pdf | ||
| Attachment 4 Question Template.xlsx | XLSX spreadsheet | |
| Attachment 1 PWS.pdf | ||
| Attachment 3 Pricing Template.xlsx | XLSX spreadsheet | |
| Attachment 2 Past Performance Questionnaire.pdf | ||
| Attachment 6 Section M HQ003425QE121.docx | DOCX document | |
| Attachment 5 Section L HQ0003425QE121.docx | DOCX document |
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