Asphalt Repair Project at the U. S. Embassy Baku, Azerbaijan
Closed Solicitation Posted
- Solicitation number
- 19AJ2026Q0006
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Baku Baki AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Baku, Azerbaijan is soliciting quotes for comprehensive asphalt repair services at the embassy facility located at 111 Azadliq Avenue through Request for Quotes 19AJ2026Q0006. The Department of State is seeking a qualified contractor to perform inspection, measurement, removal of existing asphalt layers, drainage line repair or replacement, installation of new asphalt with a minimum 5 cm thickness, parking lot marking restoration, curb repairs, and complete site cleanup. The contract will be awarded to the lowest-priced, acceptable, responsible quoter based on initial proposals without discussions, though the government reserves the right to hold discussions with companies in the competitive range if necessary. Key requirements include providing all labor, materials, equipment, tools, transportation, safety equipment, and supervision; commencing performance within 15 calendar days of receiving the Notice to Proceed; and completing all work within 20 days after NTP. A mandatory site visit is scheduled for April 22, 2026 at 11:00 AM Baku time, with prospective quoters required to contact Procurement Agent Anar Rzayev at rzayeva@state.gov by April 20, 2026 at 3:00 PM Baku time to arrange building access. Quotations are due electronically to BAKUBIDBOX@STATE.GOV by May 8, 2026 at 6:00 PM Baku time, submitted in English in MS-Word, MS-Excel, or Adobe Acrobat format with a maximum file size of 30MB.
This solicitation is designated as a Total Small Business set-aside. The anticipated contract value ranges from USD 30,000 to USD 60,000, with the contractor required to provide firm fixed pricing inclusive of all labor, materials, overhead, and profit with no VAT reimbursement. The contractor must furnish performance security equal to 10% of the contract price, maintain general liability insurance of USD 25,000 per occurrence/USD 65,000 cumulative and property damage coverage of USD 25,000 per occurrence/USD 65,000 cumulative, comply with Defense Base Act insurance requirements, obtain all requisite local licenses and permits, and name the United States of America as an additional insured on liability policies. Liquidated damages of USD 562.50 per day will be assessed for completion delays beyond the 20-day performance timeline. The place of performance is Baku, Azerbaijan, and all work must be completed in compliance with the DS-4319 Activity Risk Assessment requirements, which mandate a structured five-step risk management process addressing hazards, controls, and residual risk levels for all project subtasks.
Notice text
Dear Prospective Offeror:
Subject: Request for Quotes 19AJ2026Q0006
Enclosed is a Request for Quotes (RFQ) for Asphalt Repair Project at the U.S. Embassy Baku, Azerbaijan.
If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by May 8, 2026, on or before 6:00 PM, Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
The site visit has been scheduled for April 22, 2026, 11:00 Baku time at the U.S. Embassy Baku (111 Azadliq Ave.) Participants will meet at the U.S. Embassy Baku, 111 Azadliq Avenue. Prospective offerors/quoters should contact Procurement Agent Anar Rzayev at email rzayeva@state.gov by April 20, 2026, 15:00 Baku time for additional information or to arrange entry to the building.
Your quotation MUST be submitted electronically to BAKUBIDBOX@STATE.GOV . It is imperative to send the bid to this email address and to make sure the submission in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing of Solicitation Package
3. Section L, Representations and Certifications of Solicitation Package
4. Additional information as required in Section J of Solicitation Package
5. Proof of SAM Registration
6. DS-4319 Activity Risk Assessment
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19AJ2026Q0006 RFQ for Asphalt Repair Project at the U.S. Embassy Baku, Azerbaijan.pdf | ||
| DS-4319 - Activity Risk Assessment 19AJ2026Q0006.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Asphalt Repair Project for the U. S. Embassy Baku, Azerbaijan | Pre-Solicitation |
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