ARRILASER Film Recorder Service - Library of Congress
Closed Solicitation Posted
- Solicitation number
- 2026-LGR-0040
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is soliciting maintenance and support services for an ARRILASER Film Recorder, a specialized state-of-the-art laser device used to record digital images onto 16mm and 35mm film stock for long-term archival preservation of motion picture collections. The contract will be awarded through sole-source procurement to ARRI Americas Inc., the manufacturer, based on proprietary rights, exclusive technical expertise, and the manufacturer's control of specialized parts and service protocols. Key contract requirements include unlimited on-demand onsite service visits scheduled within 72 hours of confirmed need, labor provided exclusively by ARRI factory-trained service technicians/engineers, priority remote technical support with a two-business-hour response time, and factory-certified replacement parts with one-year warranties. The contractor must provide a firm fixed price quotation covering all labor, parts, and direct costs, with travel costs quoted separately and subject to Federal Travel Regulations and GSA Travel Resources guidelines. The proposal deadline is May 1, 2026, and no formal written solicitation will be issued as this notice accomplishes the sole-source announcement.
This procurement involves no set-aside designation and will be awarded to ARRI Americas Inc., the current incumbent and sole manufacturer of the equipment. The contract has an estimated base year plus one optional year performance period running from July 14, 2026 to July 13, 2028, though the specific award value is not disclosed in publicly available materials. The ARRILASER Film Recorder, Serial Number AL253, has been owned and operated by the Library since 2012 and is located at the National Audiovisual Conservation Center (NAVCC) Packard Campus Film Preservation Laboratory in Culpeper, Virginia. The contract's primary objective is to maintain optimal operating condition of this critical preservation equipment while minimizing downtime and disruptions to the Library's film preservation operations.
Notice text
This public notice for the acquisition of commercial services is prepared in accordance with FAR Part 5.2 - Synopsis of Proposed Contract Actions and FAR Part 6.2 - Other than Full and Open Competition.
The Library of Congress (Library) requires contract support to provide access to moving image films in both 16mm and 35mm formats through laser film recording. Within the past few years, the digital scanning of motion picture images has become an increasingly accepted form of preservation. However, for the long-term archival storage of moving images, film stock is still preferred and best practice over digital files. To perform this process, a film recorder is used to record digital images back onto film stock for archival storage. The Library’s National Audiovisual Conservation Center (NAVCC) Packard Campus Film Preservation Laboratory uses ARRILASER Film Recorder, manufactured by ARRI, Inc. This is a highly precise, state-of-the-art device that uses red, green and blue lasers to record a digital image on film stock. The Library has owned and used this device since 2012.
For the device to remain in proper operating order and protect the Library’s investment and collections, a factory-trained engineer, factory-authorized parts, and remote support are required to maintain, service, upgrade, and repair the ARRILASER Film Recorder, Serial Number AL253. These services must ensure the machine is maintained in optimal operating condition for preservation services and the safety of the Library collections it records. Ongoing support and service of this instrument will increase its lifecycle and usability while minimizing downtime and disruptions in the Library’s film preservation efforts.
This announcement constitutes the only public notice as proposals are not being requested from other parties and a written solicitaiton will not be issued. This notice accomplishes the following:
- Publicizes the Library's intent to sole source this requirement to the business listed in the Justification and Approval (JA).
- Synposizes the requirements in accordance with the FAR.
- Publicly posts the approved Justification and Approval to sole source in advance of award. As a result of this, a second posting is not required after award is made.
Please see the attachments for a description of the details of the requirement.
Files
| File | Type | Posted |
|---|---|---|
| JA_26-LGR-0040_ARRI Americas Inc_Redacted.pdf | ||
| SOW_26-LGR-0040_Final.pdf |
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