Army Conferences Support

The Army Contracting Command-Aberdeen Proving Ground (ACC-APG) is conducting market research to identify qualified contractors to provide comprehensive conference planning and execution support services for Headquarters, Department of the Army (HQDA), specifically for the Office of the Chief of Staff of the Army and the Office of the Deputy Chief of Staff, G-3/5/7. The procurement encompasses full-service conference management including personnel support, logistics coordination, and execution assistance for events accommodating up to 300 attendees, primarily in the National Capital Region. Key contractor responsibilities include venue identification and cost estimation, on-site event management, audiovisual support for unclassified conferences, registration processing, meal and break coordination, and post-event reporting including actual costs, attendee counts, and lessons learned documentation. The government will evaluate responses based on company background and core competencies, relevant past conference management experience, technical capabilities, proposed contract structuring flexibility, ability to handle attendance modifications and schedule changes, adequacy of the draft Performance Work Statement, transition and proposal development timelines, and cost impact analysis of PWS requirements. Interested parties must submit capability statements by 2 p.m. EST on March 13, 2026, via email to kelsey.l.thomas13.civ@army.mil in Times New Roman font (10 pitch minimum), with no feedback or submission reimbursement provided.

This pre-solicitation notice does not utilize any small business set-aside designation, though the government reserves the right to set aside the requirement for small businesses, conduct full and open competition, or make multiple awards. No current incumbent contractor is identified in the available documentation. While specific budget ranges are not disclosed in this pre-solicitation phase, the applicable NAICS code is 561920 (Convention and Trade Show Organizers) with a Small Business Size Standard of $20,000,000, suggesting a substantial contract value. The estimated contract period of performance runs from June 2026 through August 2030, consisting of one base year plus four option periods, with the government anticipating a requirement for at least five conferences annually. The contractor must furnish all required equipment, materials, and services except those specifically designated as government-furnished, and will be responsible for providing monthly financial status reports and comprehensive quality control documentation across ten key performance requirements measured through 100% inspection.