Argonne Payroll/Effort/Timekeeping System RFI
Closed Pre-Solicitation Posted
- Solicitation number
- 5-P124-I--05426-00
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Lemont, Illinois 60439, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science has issued a Request for Information (RFI) through Argonne National Laboratory seeking a commercial-off-the-shelf (COTS) payroll, effort, and timekeeping system. The laboratory requires a FedRAMP-certified, lab-wide integrated solution that can process payroll, manage multiple union contracts, handle complex timekeeping across various schedules and shifts, and integrate seamlessly with their existing Workday HR and Finance systems. Key requirements include automated wage and salary calculations, labor cost allocation, employee self-service capabilities, tax filing compliance, and adherence to Department of Energy, Office of Management and Budget, Cost Accounting Standards, and Defense Contract Audit Agency regulations. The system must also provide real-time synchronization, comprehensive reporting through Argonne's Enterprise Data Warehouse, and support multiple pay cycles while maintaining strict compliance with federal, state, and local tax requirements. RFI questions were due by October 3, 2025, with full vendor responses required by October 10, 2025, at 5:00 p.m. local time, submitted electronically to Jack Patton at jpatton@anl.gov referencing RFI Number 5-P124-I--05426-00.
This opportunity does not utilize any set-aside designations and is open to all qualified vendors. No incumbent contractors or current service providers are identified in the documentation, suggesting this may be a new procurement initiative or replacement of an existing system. The RFI does not specify award values, budget ranges, or contract duration, as this is an information-gathering phase to assess market capabilities rather than a formal solicitation. Vendors must demonstrate cloud-based hosting capabilities within the continental United States, three-tier network architecture, and comprehensive security measures including multi-factor authentication and data encryption. Selected vendors from the RFI process will be invited to provide product demonstrations that meet Argonne's specified technical and functional requirements. The laboratory emphasizes that this RFI is for informational purposes only and does not guarantee any future contract awards or procurement actions.
Notice text
Argonne National Laboratory's Financial Management division is integral to the laboratory's operations, ensuring efficient and compliant handling of financial activities. Within this division, Payroll Management is responsible for processing employee compensation accurately and on time, including managing deductions and multiple union contracts. Additionally, effort reporting and compliance are critical components of Argonne's financial management. Compliance is upheld through adherence to Department of Energy (DOE) guidelines and federal, state, and tax regulations. These practices ensure Argonne maintains its reputation as a responsible financial steward, supporting its mission of excellence in scientific research and innovation.
Argonne is exploring the breadth and depth of capabilities of a commercial-off-the-shelf (COTS) system to process payroll and effort, integrate into our Workday Financial and Workday HR systems, as well as handle multiple schedule types, shifts, and unique union rules. It will also use Argonne’s Enterprise Data Warehouse (EDW) and reporting/dashboard capabilities to track and provide metrics.
We invite you to provide the Laboratory with any information about your ability to supply a FedRAMP certified, lab-wide integrated solution that will efficiently manage requirements for DOE, OMB, CAS, DCAA, and DOE compliance as well as federal, state, and local taxes.
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity