Annual Maintenance Contract (AMC) services at Consul General’s Residence (CGR) Chennai, India

Consulate Chennai’s Solicitation #: 191N6025Q0002 -P00001

Amendment to Consulate Chennai’s Solicitation #: 191N6025Q0002 - PR15126089

The Solicitation is being amended to incorporate the attached Clauses as per the recent guidance received. Please refer to the attachment “CLAUSES – Non-Commercial Items – Feb 2025” for details.

All other particulars remain unchanged.

NOTE: Your quotation for the subject work must be submitted electronically by email with subject line “191N6025Q0002-P00001 - PR15126089 – AMC Services at CGR”. Please do not submit your quotation via courier. Quotes submitted to any other email id and after the due date and time given, shall not be considered.

DATE: February 19, 2025

Consulate Chennai’s Solicitation #: 191N6025Q0002 – PR15126089

Request for Quote for the “Annual Maintenance Contact (AMC) services for Swimming Pool, Tennis Court, and Playground at Consul General’s Residence (CGR)” for the period of Two-years effective April 2025 in Chennai, as per Specification provided herewith.

The U.S. Consulate General, Chennai invites you to participate in this solicitation to provide the “AMC Services for the Swimming Pool, Tennis Court & Playground at Consul General’s Residence (CGR)” for the period of Two-years, effective April 2025, as described in the attached Statement of Work (SOW).  

Period of service: Two Years [Base year + One Option year] subject to following conditions:

1. Availability of funds and all internal approvals.
2. Vendor’s satisfactory performance during base year.

c. Vendor must be active in SAM.gov, till the expiry of the Contract

The vendor shall furnish all the information required to accomplish all the work as required in the solicitation documents.  Please refer to the attached Request for Quote (RFQ) letter herewith for details. All responsible sources may submit a quotation, which shall be considered. Kindly refer all attachments (including Mandatory documents) closely before submitting your quote.

RFQ TIMELINE:

• Registration for site visit: Monday, February 24, 2025, by 12:00 noon (IST) to ChennaiProcurementFSNS@state.gov

• Mandatory site visit with vendors: Tuesday, February 25, 2025, at 10:30 a.m. (IST) at the Consul General’s Residence (CGR) located at No.1, Turnbulls Road Extn., Nandanam, Chennai – 600 035.

• Deadline to submit technical queries: Wednesday, February 26, 2025, by 3:00 p.m. (IST) to DudteMJ@state.gov with cc to ChennaiProcurementFSNS@state.gov

• Deadline for RFQ Submittal: Thursday, March 06, 2025 at 03:00 p.m. (IST) to DudteMJ@state.gov with cc to ChennaiProcurementFSNS@state.gov

• This Solicitation is mainly intended for local vendors, as it involves day to day maintenance and vendor’s participation in the site inspection is mandatory. 

• Vendor must have service support availability in Chennai, India [Mandatory] for maintenance purpose.

Points of Contact:

1. Mr. Michael J. Dudte - Contracting Officer

Phone Number: 044-2857 4000

Email: DudteMJ@state.gov

1. Ms. Malathy Ravi – Procurement Section
   Phone Number: 044 – 2857 4000 /4319
   Email: ChennaiProcurementFSNS@state.gov  

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $30,000

NOTE: Your quotation for the subject work must be submitted electronically by email with subject line “191N6025Q0002 - PR15126089 – AMC Services at CGR”. Please do not submit your quotation via courier. Quotes submitted to any other email id and after the due date and time given, shall not be considered.

ATTACHMENTS:

1. 191N6025Q0002 - PR15126089 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal, along with the quote).
2. 191N6025Q0002 - PR15126089 – Statement of Work (SOW) (Read the document completely before submission of quote).
3. 191N6025Q0002 - PR15126089 – BOQ – Excel Format to Quote (Read the document completely before submission of quote).
4. 191N6025Q0002 - PR15126089 – Vendor QA Sheet (Submit your queries as per this format).
5. 191N6025Q0002 - PR15126089 – Vendor Compliance with Applicable Federal Anti-Discrimination Law (Mandatory) (To be completed and submitted along with quote – MANDATORY)
6. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
7. Vendors NDAA Compliance form (Mandatory) (To be completed and submitted along with quote – MANDATORY)
8. CLAUSES – Non- Commercial Items - Feb 2025
9. ANNEX B / Contractor Safety and Health Requirements.