191N6025Q0002 - PR15126089 - RFQ Letter signed by CO.pdf

This is a Request for Quote (RFQ) letter from the U.S. Consulate General in Chennai, India seeking Annual Maintenance Contract (AMC) services for Swimming Pool, Tennis Court, and Playground at the Consul General's Residence (CGR).

The contract period is for two years starting April 2025, with a base year plus one option year, contingent upon funding availability and satisfactory vendor performance. Key dates include mandatory site visit registration by February 24, 2025 (12:00 noon IST), site visit on February 25, 2025 (10:30 am IST), technical queries deadline of February 26, 2025 (3:00 pm IST), and RFQ submission deadline of March 6, 2025 (3:00 pm IST). The solicitation targets local vendors with service support in Chennai, as it involves daily maintenance. Vendors must be registered in SAM.gov for orders over $30,000. This is a firm fixed-price contract with monthly payments via EFT within 30 days of service completion. Award will be made to the lowest-priced, technically acceptable offer meeting requirements. Vendors must submit separate quotes for the base year (April 2025 - March 2026) and option year (April 2026 - March 2027). GST is applicable for vendors operating within India, with the Consulate's UIN being 3317USA00002UNE.