AmeriCorps Large Conference Planning & Logistics
Closed Pre-Solicitation Posted
- Solicitation number
- CNS-26-0183
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Corporation for National and Community Service (AmeriCorps) is conducting a sources-sought market research activity for planning, coordinating, and managing a large-scale conference for approximately 3,500 attendees in Washington, D.C., scheduled for August 2028, with responses due by August 18, 2026. This is not a solicitation and no contract will be awarded from this notice; a formal solicitation will be posted on SAM.gov at a future date.
Work is performed at Contractor facilities and on-site at AmeriCorps locations in Washington, D.C., and NCCC campuses in Sacramento, California and Aurora, Colorado, with preference for virtual delivery. The scope encompasses comprehensive full-service event planning including venue selection, scheduling, session coordination, logistics management (transportation, registration, signage, audiovisual support, catering, security), lodging coordination for all attendees, accessibility and federal compliance assurance, and post-event reporting. All work must comply with Americans with Disabilities Act and Section 508 accessibility requirements.
The anticipated procurement will be for a Multiple Award Blanket Purchase Agreement (BPA) with award of up to three contracts. Contract types are anticipated to be Labor Hour, Time & Material, Firm-Fixed-Price, or hybrid arrangements at the BPA Call level. The base period is 12 months from award, with four optional 12-month periods for a maximum 60-month performance window. Large events (1,000+ participants) require 365 days advance notice.
Respondents must submit a 20-page maximum PDF response addressing eight required questionnaire topics: corporate experience with large conferences and federal government events, technical capabilities and resources, staffing approach and key personnel, socio-economic status, typical lead time for D.C. conferences, past performance examples with references, Section 508 compliance and ADA experience, and contingency planning for speaker cancellations, hotel issues, weather emergencies, technology failures, and medical emergencies. NAICS 561920; PSC R708.
Notice text
This is a SOURCES SOUGHT notice for market research purposes only. This is NOT a solicitation for proposals and NO contract will be awarded from this notice. No reimbursement will be made for any costs associated with providing information in response to this notice. Not responding does not preclude participation in any future procurement. If a solicitation is released, it will be posted on SAM.gov. It is the responsibility of potential offerors to monitor SAM.gov for additional information.
AmeriCorps is seeking information from qualified vendors capable of planning, coordinating, and managing a large-scale conference for approximately 3,500 attendees in Washington, D.C., scheduled for August 2028. The event will require comprehensive services including conference planning, logistics, and lodging arrangements for attendees.
Files
| File | Type | Posted |
|---|---|---|
| Meeting and Conference BPA PWS.pdf | ||
| AmeriCorps Sources Sought Notice conference planning.pdf |
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