Airshow Buses 2026

The Department of the Air Force Air Combat Command is soliciting quotes for bus transportation services to support an Airshow 2026 event at Shaw Air Force Base, South Carolina. The contractor must provide up to 20 buses to transport approximately 6,000 guests (3,000 per day) between designated parking lot and event bus stops over a two-day period on March 28-29, 2026, operating from 0830 to 1800 hours daily. Key requirements include maintaining a minimum of four ADA-compliant buses with wheelchair lifts or ramps, ensuring all drivers possess valid Commercial Driver's Licenses and current state registration with proof of insurance, submitting driver names for security vetting at least 10 days prior to the event, and designating a point of contact physically present during operations. Award will be made to the responsible offeror with the lowest price among those deemed technically acceptable, with the government evaluating the three lowest-priced offers for technical acceptability based on a technical narrative not exceeding five pages demonstrating compliance with the Statement of Work. Contractor questions are due by March 6, 2026 at 12:00 PM EST, and quotes must be submitted by March 16, 2026 at 2:00 PM EST, with pricing valid through March 30, 2026.

This solicitation is designated as a Total Small Business set-aside with a NAICS code of 485510 (Charter Bus Industry) and a size standard of USD 19,000,000, indicating there is no incumbent contractor as this represents a new requirement. The contract is structured as a firm fixed-price engagement under Product Service Code V222 (Passenger Motor Charter), with offerors required to provide complete job pricing, representations and certifications, and a signed Standard Form 1449. The transportation requirement encompasses two distinct routes: a primary 2-mile round trip route and a secondary 10-mile round trip route accounting for approximately 5% of total bus trips, with all buses required to operate on both paved and gravel surfaces and maintain communication capability with base ground transportation dispatchers. Performance will take place at Shaw Air Force Base, South Carolina, with invoices to be submitted via the Wide Area WorkFlow (WAWF) system and service acceptance at DoDAAC F3U0FM. All personnel and services, including fuel, maintenance, and supervision, are the contractor's responsibility, with specific prevailing wage rates established by the Department of Labor Wage Determination for Sumter County, South Carolina.