Attachment 01 SOW Air Show Buses 27 February 26.pdf
PDF 122 KB Posted
- Attached to
- Airshow Buses 2026
- Solicitation number
- FA480326Q0008
About this file
This is a Statement of Work (SOW) issued by the Department of the Air Force, 20th Fighter Wing at Shaw Air Force Base, South Carolina, for shuttle services required on March 28-29, 2026.
The contractor must provide up to 20 buses to transport approximately 6,000 guests (3,000 per day) between designated parking lot bus stops and event bus stops over two days, operating two distinct bus routes. Services will run from 0830 to 1800 hours daily, with drivers required to arrive no later than 0745 for briefing and positioning. The contractor is responsible for all personnel, equipment, fuel, maintenance, and supervision. All buses must be fully operational and available as scheduled; if a bus becomes inoperable, it must be returned to service or replaced within 2 hours, with no government payment for periods exceeding this threshold. Payment will be prorated based on actual hours of service performed. Non-ADA buses must accommodate a minimum of 40 people, while a minimum of four ADA-compliant buses must accommodate 20 people and be equipped with wheelchair lifts or ramps. All buses require the capability to communicate with base ground transportation dispatchers and must operate on both paved and gravel surfaces. All vehicle operators must possess a valid, state-issued Commercial Driver's License appropriate for the vehicle class and current state registration with proof of insurance.
Security requirements include submission of all driver names at least 10 days prior to the event for vetting, with drivers required to present REAL ID-compliant identification or federally recognized identification for base access. The contractor must designate a point of contact physically present during operations and in communication with drivers and buses. Additional requirements include compliance with base traffic regulations (30 mph speed limit, mandatory seatbelts, prohibited cell phone use while operating vehicles), prohibition of weapons and firearms, compliance with DoD 5400.7-R regarding FOUO material handling, mandatory reporting of security threats, safeguarding of government property, and no compensation for delays resulting from military exercises or deployments. In the event of medical emergencies, the contractor is responsible for reimbursing the government for medical services provided at current rates.
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Text version
CUI
DEPARTMENT OF THE AIR FORCE
20TH FIGHTER WING (ACC)
SHAW AIR FORCE BASE, SC
STATEMENT OF WORK
SHUTTLE SERVICES
ON
SHAW AFB, SC
27 February 2026
Table of Contents
1.0 DESCRIPTION OF SERVICES
1.1 Requirements
1.2 Scope of Work
1.3 Standards
1.4 Schedule
1.5 Restrictions
1.6 Addresses
1.7 Liability
1.8 Government Furnished Services
2.0 GENERAL INFORMATION
2.1 Hours of Operation
2.2 Contractor Personnel
2.3 Cancellations
3.0 SECURITY REQUIREMENTS
3.1 Pass and Identification Items
3.2 Retrieving Identification Media
3.3 Traffic Laws
3.4 Weapons, Firearms, and Ammunition
3.5 For Official Use Only (FOUO)
3.6 Reporting Requirements
3.7 Physical Security
3.8 Military Exercises or Deployments
1.0 DESCRIPTION OF SERVICES
1.1 Requirements
The Contractor shall provide all necessary personnel, vehicles, and other items and services to transport up to 6,000 guests (3,000 per day) to and from designated parking lot bus stops to event bus stops over the course of two days. This will involve two distinct bus routes.
1.2 Scope of Work
The contractor is responsible for providing all personnel, equipment, tools, materials, supervision, fuel, and any other necessary items to supply up to 20 buses. The contractor shall ensure all buses provided under this contract are fully operational and available for service as scheduled. If a bus becomes inoperable during performance, it must be returned into service or replaced with an equivalent vehicle within 2 hours. The government will not pay for any period in which the bus is unavailable beyond the 2-hour threshold. Payment shall be prorated based on actual hours of service performed. Replacement vehicles must need all contracting requirements and be approved by government personnel.
1.2.1 Vehicle and Operator Requirements: The contractor shall ensure all vehicles have current state registration and maintain proof of insurance. All personnel operating vehicles must possess a valid, state-issued Commercial Driver's License (CDL) appropriate for the class of vehicle being operated. Any non-ADA buses must be able to hold a minimum of 40 people.
1.2.2 ADA Compliance: A minimum of four (4) buses must be ADA compliant, equipped with a wheelchair lift or ramp. ADA buses must hold a minimum of 20 people.
1.2.3 Communication: All buses must have the capability to communicate with the base ground transportation dispatchers.
1.2.4 Operating Surfaces: Buses will be required to operate on both paved and gravel surfaces.
1.3 Standards
The contractor shall perform all services to meet the standards set forth in this Statement of
Work.
1.4 Schedule
1.4.1 Dates of Service: Saturday, 28 March 2026 and Sunday, 29 March 2026.
1.4.2 Operating Hours: 0830 – 1800 daily.
1.4.3 Routes: Each bus will be assigned to one of two designated bus routes on Shaw
AFB and will only service the two stops on its assigned route. A bus route map will be provided.
1.4.4 Wait Times: Buses will wait for approximately five (5) minutes at each stop (if no one is boarding) or until the bus is full before proceeding.
1.4.5 Medical Emergencies: In the event of a medical emergency, drivers will be provided with a contact number for the medical group.
1.5 Restrictions
N/A
1.6 Addresses
The event will take place at Shaw AFB, SC 29154. Detailed maps and clearly visible signage will be provided to all drivers. Overnight bus parking can be made available if required. It is preferred the buses come and depart for the Air Show both days. If required, bus drivers will receive access to the Air Show employee parking lot.
1.7 Liability
The contractor will be held liable for any damages that result from carelessness or failure to adhere to proper safety procedures and standards.
1.8 Government Furnished Services
The U.S. Government will provide emergency medical transportation and treatment on Shaw
AFB if required. The contractor shall be responsible for reimbursing the Government for the cost of these medical services at the current rates.
2.0 GENERAL INFORMATION
2.1 Hours of Operation
Services will be required from 0830 to 1800 on Saturday, 28 March 2026, and Sunday, 29 March
2026. Drivers must arrive with sufficient time to receive their bus maps and position their vehicles at the designated locations before the start of operations, arrival time will be no later than 0745.
2.2 Contractor Personnel
The contractor must provide a designated point of contact (POC) for all contractual matters during the hours of operation, the POC must be physically present and able to communicate with drivers and buses. An authorized Ground Transportation representative will contact the contractor's POC no later than 1600 on the duty day prior to the event to confirm the utilization of services.
2.3 Cancellations
In case of inclement weather, shuttle services may be canceled on short notice. Authorized personnel from Ground Transportation will inform the contract holders of any service cancellations on a case-by-case basis. Whenever possible, this notification will be made in a timely manner on the duty day prior to the scheduled service.
3.0 SECURITY REQUIREMENTS
3.1 Pass and Identification Items
The contractor is required to provide a complete list of all drivers' names at least 10 days prior to the event for security vetting. The contractor shall ensure that all employees obtain the necessary credentials for contract performance before the day of the event. For base access, all drivers must present a REAL ID-compliant driver's license or a form of federally recognized identification acceptable for access to a federal installation (DOD issued Identification, valid US Passport or
REAL ID).
3.2 Retrieving Identification Media
The contractor shall be responsible for returning all identification media and/or visitor passes from any employees who depart from their position before the contract expires (e.g., termination, reassignment, retirement).
3.3 Traffic Laws
The contractor and all its employees must comply with all base traffic regulations. These regulations include, but are not limited to:
3.3.1 Seatbelts must be worn at all times when operating or riding in any vehicle on the installation.
3.3.2 The speed limit on Shaw AFB is 30 MPH unless otherwise posted. Drivers must be aware of reduced speed limits and exercise caution in housing and school zones.
3.3.3 The use of cell phones by vehicle operators is prohibited unless the vehicle is safely parked or a 100% hands-free device is used. The use of portable headphones, earphones, or other listening devices while operating a motor vehicle is strictly forbidden.
3.4 Weapons, Firearms, and Ammunition
Employees are prohibited from possessing weapons, firearms, or ammunition on their person or in their vehicles while on Shaw AFB.
3.5 For Official Use Only (FOUO)
The contractor must comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act
(FOIA) Program. This regulation outlines the policies and procedures for the disclosure of records to the public and for the proper marking, handling, transmitting, and safeguarding of
FOUO material.
3.6 Reporting Requirements
Contractor personnel are required to report to the appropriate authorities any information or circumstances they are aware of that could pose a threat to the security of DoD personnel, contractor personnel, resources, or classified/unclassified defense information. All employees must be briefed on this requirement by their immediate supervisor upon their initial on-base assignment.
3.7 Physical Security
The contractor is responsible for the safeguarding of all Government property and controlled forms provided for their use.
3.8 Military Exercises or Deployments
No compensation will be claimed for any delays that may result from re-entry procedures due to military exercise or deployments.
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