Air Show VIP Tent Rental
Closed Solicitation Posted
- Solicitation number
- FA820126Q0006
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Hill Air Force Base, Utah 84056, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is requesting quotes for VIP tent rental services for the 2026 Warriors Over the Wasatch Airshow at Hill Air Force Base. The contractor must deliver, set up, and tear down temporary tent infrastructure and furnishings to accommodate over 200 distinguished guests daily, including two white canopy tents (30' x 50' and 30' x 60'), chairs, tables, linens, and outdoor furniture. Evaluation will follow a Lowest Price Technically Acceptable (LPTA) process, with technical acceptability assessed based on past performance at similar events and technical approach, followed by price evaluation among acceptable offers. Key deadlines include February 9, 2026 for submission of questions and February 23, 2026 for proposal submission. The contract will be structured as a firm fixed-price award to a single responsible offeror whose proposal is technically acceptable and offers the lowest evaluated price.
This solicitation is designated as a 100 percent small business set-aside with a size standard of $13,000,000 in annual receipts under NAICS 532289. No incumbent contractor is identified in the solicitation documents, and no specific budget range is disclosed. The contract requires equipment delivery and setup completion by June 25, 2026, with the airshow occurring June 27-28, 2026, and complete equipment removal required by June 29, 2026. The contractor must maintain a qualified on-site representative from 0600-1800 MDT on June 26-28 to handle maintenance and repairs, with response requirements including telephonic acknowledgement within 30 minutes and physical on-site presence within one hour for safety-critical issues. All work will be performed at Hill Air Force Base in Utah on the flight line at a location designated by the Government point of contact.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This combined synopsis/solicitation is issued as a request for quote (RFQ) for the following requirement:
Evaluation Criteria
Offers will be evaluated using the Lowest Price Technically Acceptable (LPTA) process. Award will be made to the responsible offeror whose offer, conforming to the solicitation, is determined to be technically acceptable and offers the lowest evaluated price.
1. Technical Acceptability:
Offerors must meet the following minimum technical requirements to be considered technically acceptable:
- Price
- Past performance at similar events
- Technical approach.
Failure to meet any of the minimum technical requirements will result in the proposal being considered technically unacceptable and will not be further evaluated.
2. Price:
Price will be evaluated based on the total evaluated price submitted by the offeror, including all CLINs and quoted shipping (if applicable).
Evaluation Process:
- Technical Acceptability: Offers will be reviewed to determine if they meet the minimum technical requirements.
- Price Evaluation: Only offers determined to be technically acceptable will have their prices evaluated.
- Award: The award will be made to the responsible offeror with the lowest evaluated price among the technically acceptable offers.
Files
| File | Type | Posted |
|---|---|---|
| FA820126Q00060001.pdf | ||
| FY26 Air Show Tents SOW_1.1.docx | DOCX document | |
| Air Show VIP Tent Rental Questions_and_Answers.docx | DOCX document | |
| Solicitation - FA820126Q0006.pdf | ||
| FY26 Air Show Tents SOW.docx | DOCX document | |
| VIP Tents_ComboSynopsis.pdf |
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