FY26 Air Show Tents SOW.docx
DOCX document 28 KB Posted
- Attached to
- Air Show VIP Tent Rental
- Solicitation number
- FA820126Q0006
About this file
This is a Statement of Work (SOW) for the rental and installation of temporary tent infrastructure and furnishings for the 2026 Warriors Over the Wasatch Airshow at Hill Air Force Base, Utah. The contractor must deliver, set up, and subsequently tear down all equipment for the Commander's VIP Tent, which is expected to accommodate over 200 distinguished guests daily. The required deliverables include two white canopy tents (30' x 50' and 30' x 60'), 16 cement bases for anchoring, 475 white plastic folding chairs, 6 three-person wicker couches, 12 one-person wicker chairs, 40 round tables, 6 wooden side tables, and 80 round linens in red, white, and blue. All items must be clean, well-maintained, and serviceable condition.
The period of performance spans from setup completion required by June 25, 2026, through removal completion required by June 29, 2026, with the airshow occurring June 27-28, 2026. Work will be performed on the flight line at Hill Air Force Base with specific location designated by the Government Point of Contact. The contractor is responsible for equipment security during public operating hours (approximately 07:00 to 19:00 daily). The contractor must maintain sufficient insurance to cover damages or losses and hold the U.S. Air Force harmless from negligence. Contractor personnel requiring base access must provide names, driver's license numbers, and valid identification for background vetting. The solicitation (FA820126Q0006) is issued as a Request for Quote using a Lowest Price Technically Acceptable evaluation process, with technical acceptability based on past performance at similar events and technical approach, followed by price evaluation among acceptable offers.
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Other files
| File | Type | Posted |
|---|---|---|
| FY26 Air Show Tents SOW_1.1.docx | DOCX document | |
| FA820126Q00060001.pdf | ||
| Air Show VIP Tent Rental Questions_and_Answers.docx | DOCX document | |
| VIP Tents_ComboSynopsis.pdf | ||
| Solicitation - FA820126Q0006.pdf |
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Text version
2026 WoW VIP TENTS
STATEMENT OF WORK (SOW)
75 ABW/XP – Airshow Committee 7323 3rd Street
HILL AFB, UT, 84056
15 January 2026
INTRODUCTION/BACKGROUND
The 75th ABW Airshow Committee (Committee) is charged with providing a Commander’s VIP Tent for the upcoming 2026 Warriors Over the Wasatch Airshow. The purpose of this tent is to provide a first-class and professional environment to host state and local leaders, current and prior senior-level leadership, and other distinguished guests invited by the commander. At the previous airshow, the Commander’s VIP Tent accommodated over 200 VIPs each day.
SCOPE OF WORK
The contractor shall provide all required equipment, materials, and labor to deliver, set up, and subsequently tear down and remove temporary tents, tables, chairs, linens, and outdoor furniture for the 2026 Warriors Over the Wasatch Airshow. The setup shall be in support of the Commander's VIP Tent. All provided items must be in clean, well-maintained, and serviceable condition.
The contractor shall deliver and install the following items as a complete package:
| Category |
| Quantity |
| Item Description |
| Tents |
| 1 |
| 30’ x 50’ white canopy tent with all necessary supports and hardware. |
| 1 |
| 30’ x 60’ white canopy tent with all necessary supports and hardware. |
| Anchoring |
| 16 |
| 1800 lb. cement bases for providing secure tent anchor points. |
| Seating |
| 475 |
| White plastic folding chairs. |
| 6 |
| Three-person wicker outdoor couches. |
| 12 |
| One-person wicker outdoor chairs. |
| Tables |
| 40 |
| 60-inch round tables. |
| 6 |
| Outdoor wooden side/end tables suitable for the couch and chair sets. |
| Linens |
| 26 |
| Round linens, Red, sized appropriately for 60-inch tables. |
| 26 |
| Round linens, White, sized appropriately for 60-inch tables. |
| 28 |
| Round linens, Blue, sized appropriately for 60-inch tables. |
The contractor shall perform the following services:
· Delivery and Setup: Transport, unload, and fully install all items listed.
· Teardown and Removal: Fully dismantle all provided equipment and remove it from the installation site.
PERIOD OF PERFORMANCE
· Event Dates: 27-28 June 2026
· Required Setup Completion: All items must be fully installed no later than 25 June 2026.
· Required Removal Completion: The site must be cleared of all contractor items no later than 29 June 2026.
· Hours of Operation: The airshow will be open to the public from approximately 07:00 to 19:00 daily. The contractor is responsible for the equipment during this entire period.
PLACE OF PERFORMANCE
Work will be performed on the flight line at Hill Air Force Base, Utah. The specific setup location will be designated by the Government Point of Contact (POC).
OTHER REQUIREMENTS
Insurance: The contractor shall maintain sufficient insurance certifications, valid through the contract's period of performance, at a value determined sufficient to cover any damage or losses. The contractor shall hold the U.S. Air Force harmless for any negligence caused by the actions or inactions of the services being provided.
Base Access: Contractor personnel requiring access to Hill AFB for delivery, setup, or removal will be subject to base access requirements. This may include providing names and driver’s license numbers for background vetting. All personnel may be required to present proof of identification upon entering Hill AFB.
File details come from the government source that posted it. Updated .