Air handling units (AHU) exhaust fans replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 69056725Q000040
- Agency
-
Federal Highway Administration
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Vancouver, Washington 98661, United States
- Points of contact
-
- WFL Simplified Acquisition wfl.purchasing@dot.gov (360) 619-7733
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Highway Administration's Western Federal Lands Highway Division is seeking contractors to replace two existing roof-mounted ventilation fans (EF-3A and EF-3B) with new energy-efficient air handling unit exhaust fan systems at their Vancouver, Washington facility. The procurement requires complete removal of the current Lauren Cook Company catalog #402HLC-B fans and installation of replacement systems that meet or exceed the existing specifications, including minimum 6,000 CFM capacity, variable speed capability, TEFC motors, and compatibility with the facility's energy management system. This is a firm fixed-price Request for Quotation structured as a combined synopsis/solicitation under FAR Part 12 for commercial products and services, with evaluation conducted using the Lowest Price Technically Acceptable (LPTA) methodology. The evaluation factors include price, technical compliance, relevant experience, and past performance. Critical dates include the completed site visit from September 2, 2025, technical questions due by September 8, 2025 at 4:00 PM PT, and quotations due by September 15, 2025 at 2:00 PM PT.
This opportunity is designated as a total small business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million in average annual receipts. The contract includes a 90-calendar-day performance period from award, with work to be performed at the Federal Highway Administration facility located at 610 E 5th Street, Vancouver, WA 98661. The site visit attendance list indicates initial interest from several companies including Precision Air LLC, J3 enterpriseusa, Crown Electric, and STEWARD. The contractor must provide all personnel, transportation, tools, equipment, and materials necessary to complete the fan replacement while ensuring compliance with all applicable federal, state, and local regulations, codes, and licensing requirements. The procurement falls under Product Service Code J041 for maintenance, repair, and rebuilding of refrigeration, air conditioning, and air circulating equipment.
Notice text
3 versions
Update #3 · Latest ·
09/02/2025 site visit completed; vendors attendance list posted.
08/27/2025: Amendment 0001 posted to Extend the solicitation due date to Monday, September 15, 2025, at 2:00 p.m. PT, and to reschedule the Site Visit to Tuesday, September 2, 2025, at 1:00 p.m. PT.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19 million and the associated Product Service Code (PSC) is J041.
The Technical evaluation factors for this procurement will be evaluated on Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #2 ·
08/27/2025: Amendment 0001 posted to Extend the solicitation due date to Monday, September 15, 2025, at 2:00 p.m. PT, and to reschedule the Site Visit to Tuesday, September 2, 2025, at 1:00 p.m. PT.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19 million and the associated Product Service Code (PSC) is J041.
The Technical evaluation factors for this procurement will be evaluated on Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.
This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19 million and the associated Product Service Code (PSC) is J041.
The Technical evaluation factors for this procurement will be evaluated on Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Air handling units (AHU) exhaust fans replacement | Award Notice | |
| This notice | Solicitation |
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