Air Boss Service (Airshow 2027) - Beale AFB CA
Closed Solicitation Posted
- Solicitation number
- FA468626Q0008
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- G003 Social- Recreational
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking a professional Air Boss and associated services for the 2027 Beale Air Force Base Air Show through solicitation number FA468626Q0008. The Air Boss shall provide complete production and execution services for the air show, including personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation necessary for safe and efficient command and control of all aerial performances from April 15-18, 2027. Key requirements include a current FAA Multi-Venue Letter of Authorization, International Council of Airshows (ICAS) affiliation with listing on the ICAS Air Boss Master list, minimum liability insurance coverage of $1,000,000, and demonstrated experience as lead Air Boss for at least two military air shows within the last two years involving single-ship fighter demonstrations. Evaluation will be based on three factors of approximately equal importance: technical acceptability (including required certifications and insurance documentation), past performance using a five-tier confidence rating system, and price reasonableness. The offer due date is May 4, 2026, at 10:00 AM local time, with the government intending to award without discussions to the responsible offeror providing best value.
This acquisition is a 100% set-aside for small business concerns under NAICS code 711320 (Promoters of Performing Arts, Sports, and Similar Events without Facilities), with a small business size standard of $22,000,000. The contract employs firm fixed pricing across three line items covering a 12-month period of performance from May 11, 2026, to May 10, 2027, though the primary on-site event services will occur during the four-day air show window of April 15-18, 2027. The three line items include Air Boss consultation and planning services for 12 months, Air Boss demonstration and execution for the 3-day air show event, and lodging services. The place of performance is Beale Air Force Base, California, where the contractor shall provide all necessary coordination with the Air Show Director, performers, the 9th Reconnaissance Wing, and relevant agencies including the FAA, air traffic control, and Crash/Fire/Rescue. Offerors must submit 1-3 past performance summary sheets documenting relevant Air Boss contract experience and be registered in the System for Award Management (SAM) at time of submission.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This
announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA468626Q0008 is issued as an RFQ.
This acquisition 100% set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii). A list of line item number(s) and items, quantities, and units of measure is identified in Attachment 1 - Solicitation, Under Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(iii). This requirement is for the The 9th Reconnaissance Wing (9 RW) at Beale Air Force Base (BAFB), California, has a requirement for a non-personal services contract to procure a professional Air Boss for the 2027 Beale AFB Air Show. The contractor shall provide a professional Air Boss and all associated services for the complete production and execution of the 2027 Beale Air Show. The Air Boss shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation required to accomplish this work. The primary service involves safe and efficient command and control of all aerial performances, directing the flow of the event, and serving as the primary authority over the active air show airspace. The contractor must collaborate closely with the Air Show Director, performers, and all involved agencies to ensure a dynamic, safe, and seamless performance. This scope includes continuous expert guidance from the date of contract award through the completion of the event. On-site services shall be performed during the planning, arrival, practice, and execution phases from 15 -18 April 2027. A paramount component of this scope is ensuring absolute safety and regulatory compliance. The contractor must strictly adhere to all applicable Federal Aviation Administration (FAA) regulations, as well as specific Department of Defense (DoD) and Air Force standards governing air show operations. The Air Boss shall arrive on-site no later than 0900 local time on 15 April 2027 to assist with set-up, equipment testing, media support, and performer arrivals. Live Air Boss duties for the execution of the air show will be performed from 16-18 April 2027. The contractor is required to provide all necessary certifications and proof of insurance and coordinate all changes or deviations from the schedule with the Air Show Director for approval. Place of Contract Performance: Beale AFB, CA; Period of Performance: 11 May 2026 to 10 May 2027.
(iv). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1 - Solicitation, Under Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 11 May 2026 to 10 May 2027.
(v). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(vi). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(vii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty
requirements) necessary for this acquisition.
(2).Response Times:
Q&A's are due Monday, 27 April 2026 @ 10:00AM PST to the POCs listed below.
Offers are due Monday, 4 May 2026 @ 10:00AM PST to the POCs listed below.
The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer - Teresa Romig, teresa.romig@us.af.mil and Contract Specialist, SrA Ezekiel Onumah, ezekiel.onumah.1@us.af.mil.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Air Boss (Airshow 2027) | Pre-Solicitation |
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