AFSA Conference
Closed Special Notice Posted
- Solicitation number
- FA701426Q0039
- Agency
-
Air Force
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 813920 Professional Organizations
- Place of performance
- Florida 32819, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force issued a sole-source Special Notice on July 30, 2026, for venue support services at the Hilton Orlando during the August 8–12, 2026, Enlisted Leadership Conference and Professional Education and Development Symposium; responses are due by August 3, 2026. This requirement is restricted to the Air Force Sergeants Association (AFSA) under a justification for other than full and open competition; the contract value is under $10 million and is structured as firm fixed price.
The Air Force Sergeants Association will provide comprehensive conference facility support including nine conference rooms with varying capacities (ranging from 30 to 300 persons), two staff support rooms, and forty breakout spaces configured for 25–40 persons each. All 51 rooms must remain on 24-hour hold throughout the conference period and cannot be rented to other entities. The contractor must supply audio-visual technician support available and contactable from 0700–1700 daily, room configuration and setup, daily room maintenance including garbage removal and table cleaning after 1800 with completion by 0600 the following morning, and audio-visual equipment featuring screens and overhead projectors in all conference rooms. The justification cites the Office of the Chief Master Sergeant of the Air Force policy to co-locate the conference with the AFSA SUMMIT to achieve up to 45 percent hotel discounts, eliminate transportation costs and lost conference time, and enable cross-functional collaboration among senior leaders from all major commands and component units. This requirement has been sole-sourced to AFSA since Fiscal Year 2014.
Notice text
In support of the 2026 Enlisted Leadership Conference (ELC) and Professional Education and Development Symposium (PED) scheduled for 8 - 12 August, this requirement is for venue support to include the acquisition of:
- Conference Rooms: Nine (9) Conference Rooms, Two (2) Staff Support Rooms, Forty (40) "Breakout" Spaces.
- Room Configuration and Setup
- Room Maintenance
- Audio/Visual Technician Support
- Location: Hilton Orlando, 6001 Destination Pkwy, Orlando, FL 32819
Files
| File | Type | Posted |
|---|---|---|
| PWS - DAF Conferences Air Force ELCs August 2026.pdf | ||
| JA - 2026 AFSA Conference.pdf |
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