PWS - DAF Conferences Air Force ELCs August 2026.pdf
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- Attached to
- AFSA Conference
- Solicitation number
- FA701426Q0039
- Issued by
-
Department of the Air Force
About this file
This is a Performance Work Statement for venue support services for the Air Force Enlisted Leadership Conferences scheduled for August 8-12, 2024, at the Hilton in Orlando, Florida.
The contractor must provide comprehensive conference facility support including nine conference rooms configured with varying capacities: two ballrooms for 100 persons each, two ballrooms for 300 persons each, two ballrooms for 200 persons each, and two ballrooms for 150 persons each. Additionally, one conference room must accommodate 30 persons arranged in a U-shaped table configuration with support staff seating, and two conference sets require adjacent support rooms for 10 staff members with wall outlets for 10 laptops. All conference rooms must include audio-visual services featuring screens and overhead projectors. The contractor must also provide 40 breakout rooms configured for 25-40 persons each without A/V support. All rooms must maintain schoolroom-style seating with stages at the front for larger ballrooms. An audio-visual technician must be available and contactable from 0700-1700 daily to support government personnel operating the systems and address any malfunctions. Daily room refresh and reset operations must occur after 1800 but no later than 0600 each morning, including garbage removal and table cleaning. All 51 rooms (9 conference sets, 2 support staff rooms, and 40 breakout rooms) must remain on 24-hour hold throughout the conference period and cannot be rented to other persons or entities. The performance quality assurance standard requires 100 percent contact availability with the point of contact during specified operating times.
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| File | Type | Posted |
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| JA - 2026 AFSA Conference.pdf |
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Text version
Performance Work Statement for
Air Force Enlisted Leadership Conferences
Venue Support
18 June 2026
1.0 BACKGROUND:
1.1 The purpose of the Department of the Air Force, Air Force Enlisted Leadership Conference (ELC) and is to gather enlisted subject matter experts from around the globe for information dissemination, policy review, and collaboration. Consolidated conferences allow for cross-coordination of information to all levels that support/implement outcomes from the conferences.
USAF and each COCOM, MAJCOM, Field Unit, NAF, DRU, FOA, and large Wing, not subordinate to a NAF, will send representatives (smaller group for DAs). Additionally, MTI/MTL, DAF Recruiters, USAF Honor Guard, First Sergeant Special Duty Manager, USAF First Sergeant Academy (FSA) Commandant, two FSA instructors, NCOA Commandants and select FTAC facilitators. These representatives will bring back to their commands information on emerging programs and updated policy concerning the Airmen and families of their respective organization. Members of like organizations will gather to benchmark programs and better support their missions. Further, total force education and collaboration for the First Sergeants is especially critical in the current and future Air and Space Forces climate as our First Sergeants help leadership and Airmen through unprecedented change and evolution in our Air and Space Forces. The all-inclusive approach of Active Duty military, Air Force Reserve, Air National Guard, retired military, officer, enlisted, civilian and industry, make this a forum of significant value. Additionally, this event stimulates vital mission crosstalk, critical lessons learned discussions, and offers access to senior leaders and their strategic vision.
1.2 The 2026 Air Force Enlisted Leadership Conferences (ELC) are collocated with the AFSA SUMMIT and Professional Education and Development Symposium. AFSA is an approved a co-sponsor and members are able to attend AFSA public events (Air and Space Forces Senior Leaders and awards dinners) without paying any dues or fees. The conferences are requested to be held at the Hilton, Orlando, Floridia. The venue is selected due to the co-sponsor (AFSA) having a long-term contract for annual conferences at a discounted rate. The collocation of the USSF Conference and the Air Force ELC conferences with AFSA in the same venue allows not only for cross-functional collaboration, but professional development by attending Major Command/Field Unit Commander, Secretary of the Air Force, Senior Enlisted Advisor to the Chairman (SEAC), Chief Master Sergeant of the Air and Space Forces senior leader perspectives/briefs in the same venue as the USSF Conference and the Air Force Enlisted Leadership Conferences.
2.0 SUMMARY OF REQUIREMENTS: The contractor shall:
2.1. Provide up to 9 conference rooms - 2 with staff support rooms (tables/seats)
1. 2 Ballrooms will:
a. Accommodate 100 persons each
b. Have “stage” (elevated speaking area) at head of room
c. Schoolroom seating
d. Have audio visual services
i. Screen (on the stage/close to center of front of room)
ii. Overhead projector
2. 2 Ballrooms will:
a. Accommodate 300 persons each
b. Have “stage” (elevated speaking area) at head of room
c. Schoolroom seating
d. Have audio visual services
3. 2 Ballrooms will:
a. Accommodate 200 persons each
b. Have “stage” (elevated speaking area) at head of room
c. Schoolroom seating
d. Have audio visual services
4. 2 Ballroom will:
a. Accommodate 150 persons each
b. Have “stage” (elevated speaking area) at head of room
c. Schoolroom seating
d. Have audio visual services
5. 1 conference sets will:
a. Accommodate 30 persons each
b. 14 persons at “U” shaped table
c. 4 persons at the rear of the room for support staff
d. Have audio visual services
i. Screen at head of room
6. 2 conference sets will:
a. Have joined (or very nearby) support room for staff
i. For 10 persons
ii. Wall outlets for 10 laptops
2.2. Provide 40 smaller “breakout” rooms for 25/40 persons each (no A/V support needed)
a. Rooms should be configured with all seats facing the front of the room (direction of the speaker)
2.3. Audio Visual Technician to be contacted for support from 0700 – 1700 daily
a. AF personnel will operate the system from government laptops
b. A/V Technician will be able to be contacted/available for maintenance and support to address any malfunctions or A/V issues from 0700-1700
2.4. All 11 rooms (9 Conference sets, 2 support staff rooms, and 40 breakout rooms) will be refreshed and reset daily any time after 1800 but no later than 0600 each morning
1. Garbage removed
2. Tables wiped clean
2.5 All rooms will be on a 24-hour “hold” and not rented to any other person/agency for the duration of the conference
3.0 DATES OF REQUIREMENT: 1600 on 8 August to 1600 on 12 August 2024
4.0 QUALITY ASSURANCE:
5.0 HOURS OF OPERATION: All rooms will be on a 24-hour “hold” and not rented to other persons/entities for the duration of the conference (8-12 August).
1. Audio Visual technician will be available 0700-1700 daily.
SS# and Performance Objective Task Para Performance Threshold
SS#1: Provide audio/visual assistance 2.3
100% contact available with POC during specified times.
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