AFIT Cleanroom Air Handler Units and Exhaust Fans Preventative Maintenance

COMBINED SYNOPSIS/SOLICITATION

This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for  AFIT Cleanroom Air Handler Units and Exhaust Fans Preventative Maintenance as described under the requirements section of this combined synopsis/solicitation and accompanying requirements attachment. This combined synopsis/solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This combined synopsis/solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2024-05, effective 22 May 2024; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20240815, effective 15 August 2024; and Department of the Air Force Acquisition Regulation Supplement (DAFFARS) Air Force Acquisition Circular (AFAC) 2024-0612, effective 12 June 2024.

This announcement constitutes the only combined synopsis/solicitation; quotes are being requested and a written solicitation will not be issued. An award, if any, will be made Lowest Price Technically Acceptable, i.e., to the lowest priced offeror who submits a quote that:

1. Conforms to the requirements of the combined synopsis/solicitation - Please read the below instructions for quotes submissions in their entirety to ensure compliance.

1. Receives a rating of “Acceptable” on the Technical Capability evaluation factor.

1.  Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable.

*Please include the total quoted price in the submission email or on a cover page of the quote.

The combined synopsis/solicitation number for this requirement is FA8601-24-Q-0168 and is hereby issued as a Request for Quotes (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures.

This acquisition is full and open competition, and only qualified offerors may submit quotes IAW Performance Work Statement (PWS) dated 23 August 2024 (Attachment 1).

NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors

Acceptable means of Submission: All submissions must be submitted electronically to both of the following email addresses, brian.algeo.1@us.af.mil and jessica.wade@us.af.mil, by 13 September 2024 by 3:00 PM Eastern Daylight Time.

Any correspondence sent via e-mail must contain the subject line “FA8601-24-Q-0168,  AFIT PM-Cleanroom Air Handler Units and Exhaust Fans” The entire quote must be contained in a single e-mail, unless otherwise approved, including attachments. Please note: due to the e-mail server, any e-mails that exceed 5 megabytes might not go through. E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. A confirmation email will be sent once the quote is received. If you do not receive a confirmation e-mail within 24 hours of submitting the quote, please  reach out to the point of contact listed on the solicitation.

Submittal of quotes in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the quotes received.

Please read the below directions in their entirety to ensure compliance with quote requirements.

Period of Performance (PoP): 30 September 2024-29 September 2025

***NOTE: In order to be considered for this requirement, Offerors MUST provide a statement in the email with offer submission stating they can begin performance no later than (NLT) 30 September 2024 in accordance with the beginning of the PoP as outlined in the PWS.

Delivery Destination: Identified in PWS

Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination.

Requirement: AFIT PM-Cleanroom Air Handler Units and Exhaust in accordance with (IAW) the PWS dated 23 August 2024.

Contract Type: The anticipated award is Firm-Fixed Price.

Basis for Award: If the Government decides to make an award as a result of this RFQ, the award of a contract will be to the responsible Offeror whose offer conforms to the requirements outlined in Attachment 1 (PWS) and is most advantageous to the Government, lowest evaluated price of quotes meeting or exceeding the acceptability standards and other factors considered. Technical Capability and Price will be used to evaluate all offers.

Technical or Quality: The quote will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in this solicitation.

Price: The Government will evaluate the price by adding the total of all line item prices, including all options.

Quotes may be in any format but MUST include:

1. Proposing company’s name, address, CAGE Code, and TIN.

2. Point of contact’s name, phone, and email.

3. Quote number & date.

4. Timeframe that the quote is valid.

5. Individual item price.

6. Total price, No Progress Payments.

7. Shipping (FOB Destination).

8. Completed copy of representations and certifications.

Important Notice to Contractors: Quotes MUST also contain a complete description of items/services offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the PWS (Attachment 1).

Important Notice to Contractors:  All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract.  SAM can be accessed at https://www.sam.gov.  Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests.  Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form.  Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement.  Use of the basic system is at no cost to the contractor.  Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com.  Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

ADDITIONAL INSTRUCTIONS TO OFFERORS

The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows:

(a) North American Industry Classification System (NAICS) code is specified in the solicitation document.

(b) Submission of offers is as prescribed in the text of this solicitation.

Quote Content: Quotes may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal.

Technical Proposal: Describe how the offeror will provide the requirement as described in the PWS.

Quote Detail: The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Attachments:

1. Performance Work Statement (PWS)

2. Model Contract

3. Reps & Cert